Documents are the lifeblood of any organization today. Yet as the volume of files and data produced by businesses expands exponentially, the time spent managing documents can be an enormous drain on productivity.
The average employee spends 30% of their day searching for information1. When you add the time required for dealing with compliance, managing multiple versions, tracking documents workflows and keeping data secure, it’s easy to see how managing documents can become extraordinarily time-consuming. With the volume of data expected to increase to 163 zettabytes by 20252, the inefficiency caused by poor document management practices is bound to rise as well.
A superior document management solution like M-Files can help by making it easy to find any document in seconds and automating enterprise document management. With M-Files, you can increase the efficiency of your knowledge workers with a seamless document experience while strengthening collaboration, reducing risk, and enabling business continuity.
Access the information you need instantly
From creation to disposal, see how M-Files provides a smarter way to manage documents, emails, and all your content.
M-Files is an intelligent information management solution that makes information available for the right people at exactly the right time. Combining the features of cloud document management, enterprise content management and a content services platform, M-Files delivers all the benefits of a superior document management solution without the cost and complexity of a time-consuming data migration project.
Here’s how M-Files works.
M-Files connects data from multiple systems and repositories to provide a single view of all content, no matter where it is located. That means you no longer must worry about or remember where things are stored – you can find documents by simply focusing on what you’re looking for.
Files and documents are labeled with metadata – such as information about the project, customer, due date or invoice number – that make it easy to find what you need. Once you’ve tagged a document with metadata, M-Files takes care of the rest.
When searching for a file, just enter a bit of information about it in the M-Files search bar and you can locate the document within seconds.
M-Files keeps one copy of each document, so you never have to worry about duplicates and whether you are working with the most recent version. M-Files also saves a version history every time you update, so you can easily roll back to an earlier version if necessary.
M-Files encrypts every document and provides dynamic permissions that help you keep a tight control over who has access to every document.
Traditional document management workflow can be a complex and inefficient process. Workflows must ensure that every collaborator and stakeholder see each document and that approvals and signatures are obtained at the right time and in the right order.
With M-Files you can:
M-Files makes it simple to assign documents to colleagues, follow-up automatically and get documents reviewed and approved in ways that meet company guidelines and compliance requirements.
M-Files lets you easily create your own workflows with a simple application to suit your specific needs. Set up workflows for documents, employees and projects, or establish workflows to take care of reminders and tasks that are due. As documents move through the workflow from draft to final approval, the metadata within each document is automatically updated.
M-Files Optical Character Recognition (OCR) helps to automatically scan and convert paper documents into digital files that can be stored, organized, searched and managed more easily in a paperless document management system.
Accelerate document workflows by allowing users to sign documents electronically. Get a document signed from anywhere, with any device, in a secure and auditable fashion.
2020 Gartner Magic Quadrant for Content Services Platforms
See why M-Files has been named a visionary again.
More employees today are working outside the traditional office setting. Whether it’s members of a mobile workforce or employees who are working from home, M-Files makes it easy for everyone to access the documents they need – no matter where they are working.
With M-Files’ document management solution, your workers can access any document from any location, no matter where the document is stored.
Automated workflows help remote workers easily collaborate on documents and manage approvals and signatures. And by creating a fully digital workplace, M-Files eliminates the need for physical handoffs of paper documents.
M-Files improves security by encrypting documents and enabling you to set permissions based on a role, group, project, document type and any other criteria that make sense to your organization.
Rather than requiring your users to learn a new tool or adopt a new platform, M-Files’ document management solution lets everyone work with their preferred technology for using and managing files. M-Files integrates easily with most common line-of-business applications, as well as a variety of content repositories such as network folders, SharePoint and legacy enterprise content management solutions.
Apply your workflows from SharePoint, Teams and Outlook to enhance collaboration and governance.
Whether you use DocuSign, Adobe Sign or another tool, M-Files lets you sign documents from anywhere to keep work on track.
M-Files makes it easy to connect documents with your Salesforce data.
Manage documents efficiently and in alignment with rules and regulations while saving content from Google Workspace directly in M-Files.
What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.
You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.
Share content securely, and co-author documents simultaneously — wherever you work.
Let M-Files suggest tags for your documents and add workflows for faster processing.
M-Files is a next-generation intelligent information management platform that improves business productivity by enabling workers to find and use information more efficiently. Using AI-powered processes, M-Files connects all documents and information across every platform and repository, analyzing them to place them in context and automate information-driven business process management. With M-Files, users can access relevant, current and accurate information no matter where it is stored or in what format. M-Files simplifies legal contract management and accounting document management. M-Files enables thousands of organizations in more than 100 countries to manage their business information processes more efficiently and give their employees a smarter way to work.
A document management solution is a technology that simplifies and automates the tasks of storing, retrieving, organizing, managing and securing documents within a business.
A superior document management solution eliminates many of the time-consuming tasks involved in managing vast numbers of business documents. By making it easier to find information, document management solutions help to improve worker productivity and enable businesses to get more value from their investments in information. Document management solutions also help to ensure the security of documents and to demonstrate regulatory compliance.
While a document management solution is primarily concerned with documents, enterprise content management technology covers many other types of information such as video and audio files, social media content and other types of unstructured data.