Accounting document management

Enable growth with accounting document management technology

Accounting firms face enormous challenges today – from fierce competition and pricing pressures to risk management and the security of client data. Growing the business in this environment requires laser-like focus on improving efficiency, minimizing risk and increasing margins on existing services. Delivering an exceptional customer experience is paramount.

M-Files can help. As an intelligent document management solution, M-Files enables superior accounting document management practices that can help firms address their most pressing issues. From automating workflows and protecting sensitive data to maintaining document control and minimizing labor-intensive tasks, M-Files delivers the tools and capabilities that accounting firms require to win business, retain customers and enable steady, sustainable growth.

See what M-Files can do for accounting companies

Bring order to your documents, move from paper to digital copies, and automate repetitive tasks.

The challenges of accounting document management

Operating in one of the most document-intensive industries, accounting firms must successfully solve several critical challenges as they seek to grow their books of business.

Client expectations

Accounting clients today are more demanding and selective. They expect superior service and results. Paper-laden processes and cumbersome handoffs are no longer acceptable in a digital, work-from-anywhere world.

Pricing pressure

As competition for customers grows stronger, accounting firms face pressure to deliver services that are faster, simpler and more affordable.

Competition for talent

Today’s workforce wants more flexibility, the option to work remotely and a workplace where technology automates routine and labor-intensive processes.

Security breaches

Because accounting firms handle a great deal of sensitive information, they need airtight document security systems and document control software that can minimize the risk of data leaks, breaches and exposure of customer data.

M-Files for accounting document management

M-Files is an intelligent information management platform that can be easily configured to handle the specific needs of every accounting firm. With M-Files, workers can access information they need when they need it, no matter where it is stored or what application they’re using.

M-Files uses AI-powered technology to search for, analyze and tag documents no matter where they reside – in network storage, CRM systems, user devices or other applications, platforms or data repositories. Rather than requiring records to be migrated to a central location – a time-consuming, risky and costly project – M-Files connects these files without disturbing existing structures and provides a single view of all information within the company.

M-Files uses metadata tags to describe traits of documents such as what they contain, who created them and who needs to see them next. Workers don’t need to know where something is stored to find it – they just need to know what they are looking for. By entering information into the M-Files search bar, users can locate what they need in seconds.

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The benefits of M-Files for accounting document management

Fast search and retrieval

With M-Files’ accounting document management solution, users have instant access to any record no matter where it lives within the organization. Accounting firms can avoid having workers waste time searching for documents or ensuring they have the correct versions.

Intelligent analysis

Built-in artificial intelligence and machine learning help process documents and extract key information for metadata tags. This makes files easier to find, and M-Files helps to separate business-critical data from clutter.

Support for remote workforce

M-Files makes it simple to access documents from anywhere, at any time on any device. Employees can easily get the information they need when working from home, on the road or at client offices.

Reduce costs

By handling documents more efficiently, M-Files helps accounting firms save money in various ways. Support for paperless document management helps reduce the cost of printing, paper, ink and space required to store roomfuls of files. By automating routine and process-intensive workflows, firms can enable workers to get more done with less effort and costs.

Workflow automation

M-Files makes it easy to standardize and automate critical customer touch points such as onboarding, Know Your Customer procedures and contract management. Documents can be automatically moved through routine workflows while M-Files issues notifications and assignments and checks to ensure things are happening on time.

Tighter security

M-Files uses enterprise-grade encryption and flexible access permissions to ensure customer data is well protected. By tracking what happens to documents at every stage of their lifecycles, M-Files makes it easy to demonstrate compliance and produce audit trails when required.

Use M-Files with familiar tools

M-Files works well with most popular tools, minimizing the impact on day-to-day operations and allowing workers to keep using their preferred platforms. From Microsoft 365, Outlook and SharePoint to Gmail, Google Workspace and Salesforce, workers can take advantage of M-Files from within the applications they use every day.

M-Files also provides a set of features that make customization simple.

APIs

M-Files Application Programming Interfaces (APIs) allow accounting firms to build connections to their systems easily.

Configurations

M-Files is a highly configurable platform that can be customized to support specific use cases and requirements.

Add-ins

M-Files third-party add-ins provide additional functionality such as improved editing capabilities or more robust visualization tools.

How M-Files enables efficiency for your business?

Faster search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

Easy collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

Streamlined daily work

Let M-Files suggest tags for your documents and add workflows for faster processing.

Why choose M-Files?

M-Files is used by thousands of organizations in more than 100 countries to manage their business information processes while giving their employees a smarter way to work. By connecting content across every platform and location, and analyzing it to place it in context, M-Files helps businesses and their workers to find and use information more effectively. Intelligent, automated, document-based workflows provide greater accuracy and efficiency while freeing employees to focus on more strategic tasks. And by streamlining the handling and storage of massive amounts of data, M-Files increases the productivity of knowledge workers, ensures a seamless digital experience and reduces business risk.

In addition to accounting document management, M-Files is frequently deployed as a law firm document management as well.

FAQs

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What is document management?

Document management is the process of organizing the creation, storage and use of business documents in ways that promote efficiency, security and compliance. Document management solutions have become an essential part of the technology stack as businesses are inundated with rapidly growing volumes of data and documents.

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What is accounting document management?

Accounting document management is the task of ensuring the safe and efficient handling of client documents, financial information, correspondence and other materials within an accounting firm. Superior accounting document management can help increase employee efficiency and enable workers to find and use information more easily. Accounting document management also automates many routine document workflows and ensures that files are secure and in compliance with regulatory requirements.

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What is document control?

Document control is the task of ensuring that documents are created, distributed, reviewed, stored, secured and eventually destroyed in a way that adheres to company policy and regulatory requirements. Document control ensures the integrity of data as well as the safety of records.

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