Enterprise document management

Connect your data with enterprise document management software

Information is vital to every level of business operation today, and companies that use information most effectively can expect a competitive edge. But in most organizations, essential data and documents are distributed across many disparate and disconnected business systems and data repositories. The result of this chaos is twofold: workers waste far too much time searching for the right information, and companies often fail to effectively use data to move the business forward.

A superior enterprise document management system like M-Files can help. By connecting data and information across every platform and repository to deliver a single view of documents, M-Files’ document management tools make it easy to see, find and utilize the right information at the right time to drive better business performance.

Access the information you need instantly

From creation to disposal, see how M-Files provides a smarter way to manage documents, emails, and all your content.

The risk of disconnected data

Businesses need fast access to real-time and historical information to make smarter and faster decisions. But managing data and documents today has become a business-critical challenge.

The sheer amount of data created daily can easily overwhelm an inferior enterprise document management system. Every two days the world creates as much information as was created from the dawn of civilization up until 2003 (Eric Schmidt). And the volume of data produced by businesses is expected to grow exponentially, reaching 163 ZB by 20251.

In addition to dealing with a crushing volume of data, most organizations lack a single system for managing, organizing, storing and securing it. In fact, more than half of organizations today use four or more content management systems (CMS), and yet the majority of their data still remains outside of those CMS tools2. To find the information they need, workers must often search for critical information that may exist within email or network file folders on various business applications, platforms and devices. And because files are hard to find, documents are often duplicated or re-produced at a significant cost to productivity. Without a single view of critical content, organizations face significant compliance and security risks while also lacking the ability to benefit from their data investments.

Clearly, to remain competitive, organizations need an enterprise document management system that eliminates data silos and delivers a single view of information across all systems and repositories. That’s where M-Files can help.

M-Files simplifies enterprise document management

M-Files is a cloud-based intelligent information management platform that easily solves the challenges of managing vast volumes of data and documents. Unlike traditional enterprise document management solutions, M-Files does not require documents to be migrated to a central repository ‚Äď a costly and time-consuming project. Instead, M-Files breaks down information silos by unifying systems, data and content throughout the organization without altering existing systems or processes. Our AI-powered technology searches for and analyzes each document to place it in context, applying metadata tags that make it easy to find a document by simply searching for what it is or what it contains rather than where it is located. M-Files allows companies to serve up the right information to the right people at the very moment they need it, and to automate information-driven business processes that help to achieve superior productivity and business performance.

Everything in one place

M-Files provides a single view of information that makes it easy to find documents, email, customer details, project information and contracts, even if they are saved in different archives or systems.

Complete context

With M-Files, you can easily see the complete picture of any topic you choose. For example, you may search for all contracts that expire next month, all correspondence with a given customer or all documents for a specific project, even if that information resides in different systems throughout the organization.

Automatic document management

Our technology automatically manages the entire document lifecycle, ensuring that documents go through specific workflows, follow appropriate retention policies and are accessed only by those who have the right permissions.

Fast search and retrieval

To find information, you need only type what you’re looking for in the M-Files search bar and you can connect with your content with a couple clicks.

No more duplicates or multiple versions

M-Files stores just one copy of each document, so what you see is always the latest version.

Support for digital transformation

By providing an easy way to digitize documents, M-Files enables your transition to a paperless document management system that can help to achieve significant cost savings, accelerate document workflows and provide workers with anywhere, anytime access to every document they need.

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Automate business processes and document workflow

M-Files makes business process automation easy. In the M-Files Workflow engine, you can easily create your own workflows to suit your needs. From assigning tasks to colleagues to automatically moving documents through the process of getting approvals and signatures, M-Files lets you set up project or process workflows based on manual processes. Metadata tags guide the workflow at every stage and are automatically updated as the document moves from draft to reviews, comments and approvals.

M-Files’ workflow automation can help regulated businesses to manage learning requirements. It can significantly simplify legal document management, ensuring that the handling of every file adheres to legal guidelines and compliance requirements. And with M-Files’ electronic signing features, you can speed up the signing process by allowing anyone to sign a document anywhere in the world on any device in a secure and auditable way.

How M-Files gives you control of your data

In addition to providing faster, easier access to your information, M-Files enterprise document management gives you greater control over your documents as well.

Know your data

M-Files lets you discover business-critical data in legacy archives so you can manage it properly.

Simplify compliance

M-Files automates the storage, use, retention and destruction of files in adherence with company policies, industry standards and regulatory compliance requirements.

Keep data safe

M-Files’ dynamic permissions let you govern user and access rights automatically while encryption provides enterprise-level security.

Enhance risk management

With a better understanding of the information in your possession, you can manage risk more effectively and manage business-critical data more securely.

Reduce human error

AI-powered processes tag every document with as many metadata fields as necessary – without the spelling errors and mistakes that human users often commit.

How M-Files enables efficiency for your business?

Faster search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

Easy collaboration

Share content securely, and co-author documents simultaneously ‚ÄĒ wherever you work.

Streamlined daily work

Let M-Files suggest tags for your documents and add workflows for faster processing.

Why choose M-Files’ enterprise document management?

Companies love M-Files because it provides access anywhere and anytime to relevant, current and accurate information – no matter where it is stored or in what format. By connecting data throughout the organization and providing a single view that encompasses documents stored in diverse locations, M-Files makes it easy to serve up the right information to the right people at the right time. And because M-Files integrates easily with existing productivity tools and systems, workers don’t need to learn a new tool or platform to take advantage of the power of M-Files’ enterprise document management technology.

As a cloud-ready solution, M-Files can be deployed in the cloud, on premises or as a hybrid solution. Thousands of organizations in more than 100 countries use M-Files to manage their business information and to automate business processes, providing their employees with a smarter way to work.

FAQs

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What is enterprise document management technology?

Enterprise document management is software that helps organizations manage, store, organize, secure and access documents required for a broad array of business processes.

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What is enterprise content management?

While enterprise document management is concerned primarily with documents, enterprise content management tools help to organize documents as well as other kinds of information such as video and audio files, images, webpages, social media content and other forms of unstructured data.

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What are the benefits of document management technology?

Enterprise document management helps organizations manage the vast amounts of information produced each day, allowing workers to find the data they need quickly and easily. Document management solutions also help to ensure compliance with corporate and regulatory requirements, and make it easier to organize documents for centralized visibility and control.

  1. https://www.import.io/wp-content/uploads/2017/04/Seagate-WP-DataAge2025-March-2017.pdf
  2. https://cdn2.hubspot.net/hubfs/332414/Market-Intelligence/IW.Reports/The%20State%20of%20Intelligent%20Information%20Management%20Getting%20Ahead%20of%20the%20Digital%20Transformation%20Curve.pdf

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