Enterprise content management solution

Let AI power your enterprise content management solution

As companies struggle to manage rapidly growing volumes of documents and data, many are seeking help from enterprise content management (ECM) systems powered by artificial intelligence (AI). Intelligent ECM systems offer tools to automate many of the time-consuming and repetitive document-driven processes within a business.

For instance, AI-enabled ECM tools can automatically search for documents in a multitude of siloed systems, analyze the files for information about their contents, and assign metadata that provides context and makes the document easier to find.

M-Files provides an AI-powered enterprise content management solution that helps employees find and use information more effectively. By providing a single view of content throughout the organization, M-Files makes it easier to find, access and share the right documents at the right time to improve decision-making and enhance business performance.

ECM that truly connects your business

Connect all your enterprise content and support your business workflows with M-Files.

The benefits of AI for managing content

Artificial intelligence can improve any enterprise content management solution by performing several critical tasks that make information more available while reducing human error and automating time-consuming processes.

Providing context

An enterprise content management solution that uses metadata to store and retrieve files offers a far more efficient approach to organizing documents than the traditional file folder structure. AI-enabled ECM software can automatically read files and extract information that should be included in the metadata for a file. By adding details about everything from invoice numbers and due dates to client names and project data, AI-enabled ECM tools can reduce error-prone manual entry and provide a more consistent way to organize documents so they are easily classified, stored and found.

Automating workflows

AI-powered tools can automate processes to move files through a workflow far faster than a human being can.

Extracting data

AI-enabled tools can precisely read information and understand context, extracting data that makes files more visible and valuable to the organization.

Clustering documents

With AI, documents can be easily grouped around common fields or topics, helping organizations identify parallels and draw inferences that might not otherwise be seen.

Securing information

AI tools can scan documents for sensitive data or personally identifiable information (PII) and direct flagged files to a special workflow for handling sensitive documents.

M-Files: an intelligent enterprise content management solution

As a leading intelligent mission management platform, M-Files provides an enterprise content management solution that connects all documents and information across every platform and repository to break down silos and provide a single view of content.

M-Files uses an Intelligent Metadata Layer to tag documents with information about what’s in each file. That means workers can use M-Files to search for documents based on what files contain, rather than where they’re located. Instead of requiring a time-consuming and costly data migration, M-Files creates connections to documents wherever they exist: in network folders, on SharePoint, in CRM or ERP systems or in any other business system, application or repository.

M-Files’ AI-enabled enterprise content management tools automatically search for documents and assign metadata that makes it easier to know what’s in a file. As a result, organizations have far greater access to data that was previously unknown, uncategorized or inaccessible.

Additionally, M-Files provides an easier way for workers to access and share documents, eliminating the risky use of personal devices and file-sharing apps to collaborate with colleagues. And M-Files enables employees to access files from any location, at any time, on any device, empowering a mobile workforce to stay productive and efficient.

2020 Gartner Magic Quadrant for Content Services Platforms

See why M-Files has been named a visionary again.

How M-Files tames information chaos

M-Files provides a host of features and benefits that enable organizations to manage information more effectively.

Faster access to documents

Employees can spend up to 30% of their day looking for information1. M-Files eliminates wasted time and frustration by providing access to any document within seconds.

No more duplicates or multiple versions

With M-Files, there’s always just one copy of each document, so users always know they’re working with the right one. Rather than emailing documents back and forth as attachments, workers can access the definitive file via a link that can also be shared with others.

The end of data silos

M-Files connects to documents wherever they reside, without disturbing existing structures or systems. The result is a single, unified view of content that doesn’t require a data migration.

Easier workflows

M-Files helps you keep track of tasks and processes with workflow automation that simplifies daily work and enforces adherence to company guidelines and legal requirements.

Secure sharing

M-Files encrypts each document and uses dynamic, role-based permissions to ensure that files are only accessed by the right people.

Easy collaboration

With M-Files, multiple users can view and co-author documents simultaneously. M-Files keeps a copy of every change, so it’s easy to roll back to an earlier version when necessary.

Customizing M-Files’ enterprise content management solution

M-Files is a highly configurable platform that can be easily tailored to support different use cases and requirements.

Multiple deployment options

As a cloud-ready solution, M-Files is available in the cloud, on premises or as a hybrid solution.

Standard integrations

M-Files offers integrations to standard line-of-business platforms, other archives and legacy enterprise content management solutions.

Solution templates

Template packages and best practices for several use cases mean you don’t need to build your enterprise content management solution from scratch.

Add-ins

Third-party add-ins provide additional ways to configure the platform for specific use cases.

APIs

M-Files Application Programming Interfaces enable the platform to communicate with other systems for easier and faster access to data.

How M-Files enables efficiency for your business?

Faster search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

Easy collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

Streamlined daily work

Let M-Files suggest tags for your documents and add workflows for faster processing.

Why choose M-Files?

By delivering connected content and intelligent automation, M-Files increases the productivity of knowledge workers, strengthens collaboration, promotes business continuity and minimizes business risk. Thousands of organizations in more than 100 countries rely on M-Files to manage their documents and processes more effectively.

With M-Files, users can continue working with their preferred platforms and favorite tools such as Salesforce or Microsoft Outlook. That means they can take advantage of the power of M-Files for managing content without needing to learn a new platform or tool.

By focusing on what a document is rather than where it’s located, M-Files makes it easy to find documents in seconds and to serve up the right information at the right time. With a 360° view of all content and intelligent metadata powered by AI-enabled processes, M-Files automates and streamlines information management so that customers can stay focused on their core businesses.

FAQs

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What is an enterprise content management solution?

An enterprise content management solution is a software tool that helps organizations better organize, secure, store and retrieve content.

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What are the benefits of an ECM solution?

By making information, documents, and data available more quickly and easily, ECM technology helps to improve productivity and extract more value from information assets. An enterprise content management solution can also add another level of security for sensitive documents. And ECM tools can automate many routine yet business-critical processes to ensure that document workflows are executed consistently, accurately and on time.

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How is ECM different than document management?

While an enterprise content management solution focuses on a wide variety of content – including documents, video and audio files, websites, social media content, presentations and email – a document management system (DMS) focuses more specifically on traditional documents such as contracts and financial reports.

  1. https://armedia.com/blog/federated-search-the-importance-of-being-able-to-find-information/

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