ECM Tools
Manage information with AI-enabled ECM tools
For enterprises today, information is one of the most important business assets – and one of the most poorly managed. Day after day, employees waste a significant amount of time as they tackle a myriad of challenges related to working with documents and data. From spending hours each week searching for the right information to finding ways to share files securely, employees’ information management challenges can result in hundreds of hours of wasted time and thousands of dollars in lost productivity.
To solve this predicament – which only gets worse each year as businesses produce ever-larger amounts of information – many companies are turning to enterprise content management (ECM) systems powered by artificial intelligence. AI-enabled ECM solutions can identify documents throughout the company, analyze them to extract information, and label them with metadata that makes it easier for workers to search for and find them.
For companies seeking best-of-breed, AI-powered ECM tools, M-Files offers a leading intelligent information management solution that can help employees find information faster while automating critical processes and keeping information secured and control.


ECM That Truly Connects Your Business
Connect all your enterprise content and support your business workflows with M-Files.
How AI Helps Tame Information Chaos
Artificial intelligence is revolutionizing the way businesses store, archive, process, and extract information with ECM tools. Intelligent information management systems use AI to automatically classify, process, and extract data from files. By reading a document and suggesting metadata properties based on past iterations of similar documents, AI can improve a worker’s ability to find exactly what they’re looking for when searching for information.

M-Files: A Better Way to Manage Content
M-Files’ AI-powered intelligent information management solution connects documents and information throughout a company – including every platform and repository – and analyzes them to place them in context. Rather than requiring that documents are migrated to a central location, M-Files automatically assigns metadata to documents that makes them easier to locate, use, and share.
As a result, documents can remain within whatever systems they are typically created and viewed. From network folders, SharePoint, and filesharing services to CRM systems, ERP platforms and other applications and systems, M-Files creates connections to content wherever it stored and in whatever format, enabling employees to find relevant, current, and accurate information anywhere and anytime.
Additionally, M-Files’ enterprise content management solution can automate document-intensive workflows to standardize processes, accelerate timelines, and ensure deadlines are met. And M-Files protects documents with enterprise-grade encryption and dynamic, role-based permissions that ensure files don’t fall into the wrong hands.
M-Files’ ECM Tools Offer Comprehensive Benefits
M-Files’ ECM tools offer a wealth of features and benefits for managing documents and content.
Automating Document-Related Workflows
M-Files enhances business process management by automating document-intensive processes to minimize human error, streamline workflows, and ensure that documents are processed in compliance with policy and regulation.
Automated routing
M-Files ensures that documents are always routed to the correct person once they’re created or after certain changes have been made. As the document moves through each stage of a workflow, M-Files automatically notifies the individuals who are required to act and follows up with reminders.
Visibility into processes
M-Files’ enterprise content management tools also enable clear visibility into the status of documents and the effectiveness of current business processes, helping to eliminate bottlenecks and to capitalize on opportunities for improvement.
Audit trails
With M-Files, you can easily see a full history of all business process steps and what happened at each stage.
Create new workflows easily
The M-Files Workflow engine is a simple application that makes it easy to build new workflows to suit specific requirements.
Why Choose ECM Tools from M-Files?
M-Files is the choice of thousands of organizations in more than 100 countries who use M-Files to improve the way they manage business information processes. As a next-generation intelligent information management platform, M-Files delivers a seamless digital experience while strengthening collaboration, increasing productivity, ensuring business continuity, and reducing business risk.
As a highly configurable platform, M-Files can be customized to suit specific use cases and requirements. Solution templates and best practices for multiple use cases across industries make it easy to build information management solutions without starting from scratch. Third-party add-ins provide additional capabilities for visualizing and editing data. And APIs enable M-Files to communicate easily with existing systems.
As a cloud-ready solution, M-Files can be deployed in the cloud, on premises, or in a hybrid solution that combines the flexibility of cloud services with the control of in-house technology.

How M-Files Enables Efficiency for Your Business
Faster Search
What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.
Familiarity
You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.
Easy Collaboration
Share content securely, and co-author documents simultaneously — wherever you work.
Streamlined Daily Work
Let M-Files suggest tags for your documents and add workflows for faster processing.