Collaboration tool

The benefits of a superior collaboration tool

Easy and efficient collaboration is critical to every level of business operation. From co-authoring documents and sharing data to communicating about projects and ideas, your workers need ways to collaborate effectively and securely with colleagues, clients, partners and vendors. The more productive their collaboration, the more they help to move the business forward.

Choosing the right collaboration tool is critical. Your technology must provide a space for collaboration with built-in security. Users should be able to find the right documents within seconds and share them easily – without having to worry about how to protect them. And policies for collaboration should be automatically enforced to ensure compliance with company guidelines and regulatory requirements.

M-Files offers an intelligent information management platform that delivers superior collaboration tools for the digital workplace. With M-Files’ collaboration software, your workers get all the capabilities they need to share information more efficiently while avoiding the security issues that often accompany collaboration efforts.

Collaborate and share

See how M-Files enables efficient information sharing and collaboration.

Essential criteria for your collaboration tools

When choosing a collaboration tool, there are three important criteria to keep in mind.

Automatic document permissions

When your workers are productively collaborating with colleagues and clients, they shouldn’t have to worry about document permissions. They just need the right tools and access to the right information at the right time. Your collaboration tool should automatically understand who has access to any given file based on the role of the user and on metadata related to each document.

Easy document management

Workers shouldn’t have to worry about whether they can find the information they need or whether the file they’re looking at is the most recent version. Your collaboration tool should enable them to find any file within seconds while eliminating any headaches related to managing multiple versions.

Traceable, enforceable policies

Employees can be very creative when they need to get work done but don’t have the right tools to do it. Your collaboration solutions should enforce policies about shadow IT and unsecured file-sharing services while providing audit trails to make sure information is used, stored, and secured according to policy.

M-Files makes collaboration simple and secure

M-Files offers a solution that delivers on all the essential criteria for collaboration tools – plus much more. As a leading intelligent information management platform, M-Files connects content throughout your organization to increase the productivity of your knowledge workers, deliver a seamless digital experience, reduce business risk, and strengthen collaboration.

A smarter way to manage content

Rather than migrating data and information to a central location, M-Files creates connections to documents wherever they currently reside to serve up the content you need, when and where you need it, no matter what it is or where it is saved.

Role-based permissions

Automated, dynamic access rights based on roles and metadata ensure that only authorized users can access or share documents.

Secure sharing

Your employees can easily share documents with colleagues, partners, customers, and other entities by simply sending a link rather than emailing attachments back and forth.

Simple policy enforcement

M-Files automates data security with metadata-driven permissions that allow fully automatic control of read, edit, delete, and change permissions for any document based on its type or attributes. M-Files provides a seamless audit trail of who makes edits to files and when, as well as the lifecycle of a document with tracking of logins, logouts, password changes, and user group changes.

2020 Gartner Magic Quadrant for Content Services Platforms

See why M-Files has been named a visionary again.

Co-author documents in real time

With M-Files, it’s easy for staff members to collaborate on projects together and to co-author Microsoft Office documents in real time. To eliminate multiple versions of a document, M-Files creates a link that can be shared with users so that there’s always only one up-to-date version of a record in existence.

Collaborate in real time

Multiple users can edit documents and see changes simultaneously.

Secure authoring

Automatic permissions make sure that only the right people have access to a given document.

Access from anywhere, anytime

Users can access a document through the M-Files Desktop Client or the browser-based Web Client, making it possible to work on documents from anywhere, at any time, on virtually any device.

Work with preferred tools

M-Files’ integrations and APIs allow your users to work with the tools they prefer like Microsoft Teams or Salesforce.

Automatic saving

Every change made to a document in M-Files is automatically saved, no matter where the document is stored.

A secure collaboration tool for clients and partners

Hubshare, now a part of the M-Files portfolio, offers a secure client portal that makes it easy for employees to securely share information with people outside the organization. Hubshare’s client portal software also enables you to deliver an improved digital experience for clients and to facilitate collaborative working, secure file sharing, and project management.

With a Hubshare client portal, you can provide clients with an easy-to-use platform that’s personalized to their needs and that contains all the files, information, resources, contacts, and knowledge they need to collaborate with your teams. Granular permissions and access rights make sure that sensitive data is always kept secure and controlled. Mobile access allows clients to use the portal with smartphones and mobile devices.

How M-Files enables efficiency for your business?

Faster search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

Easy collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

Streamlined daily work

Let M-Files suggest tags for your documents and add workflows for faster processing.

Why M-Files?

M-Files makes it possible to deliver the right information to the right people – at the exact moment they need it. Rather than spending minutes or hours searching for documents and ensuring that information is up-to-date, employees can use M-Files to locate the information they need in seconds. M-Files uses artificial intelligence and machine learning to search for and locate documents throughout the organization, across every platform and repository, to provide a unified view of all content assets. By analyzing documents and extracting information about them, M-Files creates metadata tags that make it easier to find files fast and to determine who should have access to a given document.

M-Files also increases productivity by enabling document-intensive tasks and workflows to be automated, eliminating human error and streamlining processes. With M-Files’ Workflow engine, companies can create custom workflows that ensure business processes are completed accurately and on time.

By connecting content with smart automation, M-Files delivers increased productivity for knowledge workers and ensures a seamless digital customer experience. It’s no wonder that the M-Files platform has been chosen by thousands of organizations in more than 100 countries worldwide.

FAQs

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What is a collaboration tool?

A collaboration tool is an application or platform that makes it easy for employees to share files and documents and to track workflow and progress on projects. A superior collaboration tool should provide workers with fast access to the documents they need as well as a secure way to share them with colleagues inside or outside the organization.

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What is secure collaboration?

Because collaboration often involves sharing information and documents, companies must take great care to ensure that the data they provide to people outside the organization remains safe and controlled. Superior collaboration tools accomplish this by providing a secure space where files can be shared and accessed, and by using strict permissions that govern who has access to a given document based on its content.

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What is a client portal?

A client portal is a website or extranet that provides customers or clients with secure access to information, documents, processes, people, and other resources. A client portal makes it easier for clients to get the information they need and to collaborate with a company’s employees on projects, contracts, and other types of work.

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