Collaboration software

Protect your data with secure collaboration software

Collaboration is key to business productivity and performance. To get work done, workers must be able to easily share documents, ideas, data and communication with colleagues inside and outside the company. While this exchange of information is critical to making forward progress, it exposes the organization to risks such as breaches, theft and inadvertent leaks.

M-Files can help. By providing collaboration software that makes it easy to share documents and information securely in the digital workplace, M-Files increases productivity of knowledge workers while ensuring a seamless digital experience and reducing business risk.

Collaborate and share

See how M-Files enables efficient information sharing and collaboration.

The security challenges of collaboration

Collaboration today is more important yet riskier than ever. As workforces become increasingly mobile and more employees work from home, ensuring the security of documents becomes increasingly difficult. To protect data, employees and organizations, companies need collaboration solutions that can overcome several challenges to secure collaboration.

Human error

Employees want to get work done fast. That often means taking shortcuts on data security. From sharing passwords to using unsecure collaboration tools, these habits can open the door to cyber threats. Preventing human error requires collaboration software that can make it as easy for workers to access documents and tools they need to do their jobs.

Unsecured third-party applications

Even when a network perimeter is protected by the tightest security, collaboration tools that employees use may not be. That’s why business leaders must pay attention to security measures their cloud-based partners take to protect data.

Employee devices

It is a fact of business today: employees will inevitably download data to their own laptops, smartphones and tablets even though these technologies are unsecure. Consequently, collaboration software must allow employees to access documents and data from any device, without jeopardizing security.

Shadow IT

Employees often choose to collaborate with personal file-sharing services. To discourage this, a collaboration tool must surpass these services in speed, features and ease of use.

M-Files: intelligent information management

M-Files is a next-generation intelligent information management platform that makes it easy to find and share documents securely to enhance collaboration with colleagues and clients.

As a solution for managing enterprise content, M-Files offers a unique approach to organizing documents. Rather than requiring a data migration to a centralized repository, M-Files leaves every document where it exists and creates connections to it that yield a single view of content throughout the organization. AI-powered technology analyzes each file to provide context and to tag it with metadata, making it easy to find any document within seconds.

Fast search and retrieval

With M-Files, workers never need to know where a file is located, but only what they’re looking for. By entering a description into the M-Files search bar, employees can connect with documents they need in seconds.

No more data silos

M-Files provides a unified view of content across the organization, regardless of the system or repository it is stored or viewed in. That means documents can remain in network folders, SharePoint, CRM or ECM systems or any other business application or platform.

Workflow automation

M-Files makes it easy to track tasks and processes with workflows that automate daily work. Using metadata, M-Files guides each document through custom workflows to ensure tasks are performed accurately and on time, every time.

2020 Gartner Magic Quadrant for Content Services Platforms

See why M-Files has been named a visionary again.

Features of M-Files’ collaboration software

With M-Files’ collaboration software and secure client portal solutions, sharing files with colleagues and customers is a breeze.

Collaborate with colleagues

With M-Files, there is no need to email attachments back and forth. Employees can simply share a link that lets everyone have access to the same file whenever they need it.

Provide a secure client portal

M-Files offers client portal software powered by a company it acquired, Hubshare, that makes it easy for clients to securely access documents, contacts, processes, conversations and other information they need.

No more version headaches

M-Files keeps one authoritative version of each document, eliminating the problem of multiple versions.

Co-author documents

With M-Files’ collaboration software, any number of users can simultaneously edit and see changes to a document. M-Files automatically saves changes and creates a historical file that documents edits.

Access documents anywhere, anytime

Workers can access documents via the M-Files desktop client or the browser-based web client, making it easy to collaborate from any location anytime.

How M-Files keeps data secure

M-Files provides enterprise-grade security features to protect information from breach, theft, loss, and leaks.

Dynamic, role-based permissions

M-Files gives you full control over who can access information at any stage of a workflow or process. Access automatically changes when people leave the organization or change roles.

Encryption

M-Files encrypts databases with Microsoft SQL Server Transparent Data Encryption (TDE) and data at rest with the AES-256 algorithm. It also encrypts network communication between M-Files’ clients.

Audit trails

Produce audit trails in just a few clicks that show who did what and when.

Print and download protection

M-Files can disable the ability to print or download documents or screenshots of mobile applications.

Compliance management

M-Files provides extensive support for regulated businesses.

How M-Files enables efficiency for your business?

Faster search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

Easy collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

Streamlined daily work

Let M-Files suggest tags for your documents and add workflows for faster processing.

Why choose M-Files?

Thousands of companies in more than 100 countries worldwide rely on M-Files to manage their information more effectively. With M-Files, employees can find relevant, current and accurate information no matter where it is stored or in what format, anytime and anywhere. This makes it easy to serve timely information to the right people to enhance decision-making and move the business forward.

M-Files improves efficiency and productivity by eliminating the hours each week that employees spend searching for documents. Automated workflows help to simplify document-intensive tasks and minimize human error. Tight security measures strike the right balance between fast access to information and keeping sensitive data safe and controlled. And because M-Files integrates easily with productivity applications and common business systems, workers don’t need to learn a new tool or platform in order to take advantage of M-Files’ technology.

FAQs

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What is collaboration software?

Collaboration software provides tools and systems that make it easier and more efficient for employees to share documents and communicate with colleagues, clients, partners, and vendors.

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What are the security issues with collaboration?

When sending documents and sharing information with people inside or outside the organization, there is always a risk that sensitive information may be exposed, leaked, lost, or stolen. Additionally, many free or public collaboration software platforms such as file-sharing services are not as secure as they should be, exposing documents and organizations to potential breach.

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What is intelligent information management?

Intelligent information management refers to the processes, technologies, strategies, and methods that organizations use to manage data and documents. The goal of intelligent information management is to make information easily accessible to the right people while also keeping it secure. Information management covers both structured and unstructured content and all phases of the document lifecycle, from creating content to storing it, retrieving it, organizing it, protecting it, and ultimately retaining or destroying it.

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