Collaboration Software

Enhance Business Productivity with Secure Collaboration

Collaboration is key to business productivity and performance. To get work done, workers must be able to easily share documents, ideas, data and communication with colleagues inside and outside the company. While this exchange of information is critical to making forward progress, it exposes the organization to risks such as breaches, theft and inadvertent leaks.

M-Files can help. By providing collaboration software that makes it easy to share documents and information securely in the digital workplace, M-Files increases productivity of knowledge workers while ensuring a seamless digital experience and reducing business risk.

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Collaborate and Share

See how M-Files enables efficient information sharing and collaboration.

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Features of M-Files’ Collaboration Software

With M-Files’ collaboration software and secure client portal solutions, sharing files with colleagues and customers is a breeze.

Collaborate with Colleagues

With M-Files, there is no need to email attachments back and forth. Employees can simply share a link that lets everyone have access to the same file whenever they need it.

Provide a Secure Client Portal

M-Files offers client portal software powered by a company it acquired, Hubshare, that makes it easy for clients to securely access documents, contacts, processes, conversations and other information they need.

No More Version Headaches

M-Files keeps one authoritative version of each document, eliminating the problem of multiple versions.

Co-Author Documents

With M-Files’ collaboration software, any number of users can simultaneously edit and see changes to a document. M-Files automatically saves changes and creates a historical file that documents edits.

Access Documents Anywhere, Anytime

Workers can access documents via the M-Files desktop client or the browser-based web client, making it easy to collaborate from any location anytime.

How M-Files Keeps Data Secure

M-Files provides enterprise-grade security features to protect information from breach, theft, loss, and leaks.

Dynamic, Role-Based Permissions

M-Files gives you full control over who can access information at any stage of a workflow or process. Access automatically changes when people leave the organization or change roles.

Encryption

M-Files encrypts databases with Microsoft SQL Server Transparent Data Encryption (TDE) and data at rest with the AES-256 algorithm. It also encrypts network communication between M-Files’ clients.

Audit Trails

Produce audit trails in just a few clicks that show who did what and when.

Print and Download Protection

M-Files can disable the ability to print or download documents or screenshots of mobile applications.

Compliance Management

M-Files provides extensive support for regulated businesses.

Collaboration Solutions for Co-Authoring

To optimize business process management, M-Files makes it easy to create workflows with the M-Files Workflow engine, a simple application for customizing workflows to suit your specific needs.

Industry-Tailored Solutions

Give clients, partners, and colleagues access to the content they need in a single secure place.

Share Files Easily and Securely

Create a public link with an expiration date and share it with external stakeholders. Put an end to collaborating on documents via email attachments.

Ensure Security

Manage strict granular rights to control who has access to folders and files and what can be done with them.

Brand Your Portal

Configure and customize your client portal platform to create a seamless and unified experience for clients and content.

Make Files Available Anywhere

Support remote workers by making files accessible anywhere, at any time, from any device with an Internet connection.

How M-Files Enables Efficiency for Your Business

Faster Search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

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Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

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Easy Collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

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Streamlined Daily Work

Let M-Files suggest tags for your documents and add workflows for faster processing.

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Discover the Power of Artificial Intelligence Capabilities

Watch videos and access resources to learn how AI can transform your knowledge work with M-Files Aino.

Featured Resources

Unleashing AI potential with M-Files and Microsoft 365

The Smarter Way to Work with Automation and AI

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Why Choose M-Files?

With its integration with Microsoft products, M-Files knowledge work automation platform helps organizations optimize investments in Microsoft 365 by providing complementary capabilities for business processes and information governance.

M-Files makes Microsoft 365 the single point of access for all enterprise data, empowering enterprises to find, access, and manage all connected data, regardless of its storage repository, through Microsoft 365 user interfaces.