Find, Secure, and Share Documents and Information

May 22, 2025|Articles

Reading Time: 3 min

Website-Banner-Energy-&-AI-article-EN-1200x628

Your documents are either worth their weight in gold—or worthless. What makes the difference? Accessibility. Even the most important information loses its value if it can’t be retrieved quickly and easily. M-Files makes it possible to find, use, and share documents— the right information, at the right time, with the right person. Simple, efficient, and without unnecessary clutter.

M-Files – As Easy as Spotify

Imagine a document management platform that works like Spotify. – You find your favorite song by searching for the title, artist, album, or genre. In the same way, you can find documents in M-Files—by searching for clients, users, dates, or other information.

“No folders. No mess. You have full control and save a lot of time” says Charlotte C. Blix-Nilsen, Senior Growth Manager at M-Files Norway

We Serve Clients in Information-Intensive Industries

M-Files enables users to access and work with information and documents even while out in the field, using mobile devices and offline access.

With these features and capabilities, M-Files helps companies in, among others, the energy sector improve information management, boost productivity, ensure compliance, and collaborate effectively with external partners and suppliers. Read how the Norwegian energy company; Hafslund Celsio fortified data security and improved their administrative procedures, and how they are now better equipped to handle records management complexities with greater precision and confidence with M-Files.

“When a technician needs to maintain, service, or repair equipment at a site, they can search for and retrieve drawings, descriptions, and information relevant to that specific location and unit” explains industry expert Stig-Arne Ryeng at M-Files

Seamless Integration

M-Files offers a wide range of seamless integrations with other solutions, including Microsoft 365, Microsoft Copilot, SAP, Salesforce, and AutoCAD integration where the XREF feature lets you attach external references to your drawing—PDFs, images, point cloud data, etc. At the same time, M-Files properties can easily be embedded into the drawings without leaving the AutoCAD environment. Seamless integrations reduce errors, save time, and ensure that project data is accurate and up to date.

Security and Mobility

“M-Files offers advanced security features like role-based access control, encryption, and automatic backups to protect the company’s sensitive information from unauthorized access and data loss” says Stig-Arne Ryeng.

M-Files enables users to access information spread across different systems and departments, and work with documents and data—even when out in the field, using mobile devices and offline access.

“M-Files ensures that even with massive amounts of data and daily changes, the most up-to-date version is always delivered in a search. – That’s what makes your documentation worth its weight in gold” conclude Stig-Arne Ryeng and Charlotte C. Blix-Nilsen.

Increase your productivity by up to 70%, get a live demo and see how.

You can also try M-Files for free for 30 days and experience the advantages!

Fact Box

M-Files organizes and structures information using metadata,
allowing documents and information to be categorized and easily searched based on relevant properties.

M-Files' generative AI-assistant; M-Files Aino, organizes information, understands the context of documents,
and interacts with the organization’s knowledge using natural language.
M-Files Aino leverages advanced generative AI capabilities while ensuring the security of the data.

The company is represented in 100+ countries, has 500+ employees,
5000+ customers, and 300+ partners.

The Norwegian headquarters is located in Oslo.