Risk Management Solutions

Risk Management Solutions Must Protect Documents

Information is vital to every organization today, but it also represents no small amount of risk. Much of a company’s most sensitive information is contained in documents that workers must store, process, manage, and share every day. As cyberattacks continue to proliferate and grow more sophisticated, businesses need powerful risk management solutions for documents that can help to minimize the risk from external and internal threats as well as mismanagement of valuable documents and sensitive data.

M-Files can help. As a next-generation intelligent information management platform, M-Files provides AI-enabled document control technology that can makes it easier to manage documents effectively, ensure compliance with policy and regulations, and keep sensitive information in documents safe and controlled.

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Access the Information You Need Instantly

From creation to disposal, see how M-Files provides a smarter way to manage documents, emails, and all your content.

Three Keys to Minimizing Risk by Improving Document Security

Up to 294% return on investment with low cost of initial entry and fast time to value.

Ensuring Visibility

An organization can't protect its information without knowing exactly what it has, where it is, and who’s using it. Many companies are hindered by segregated systems that create data silos, limiting visibility. Effective risk management solutions provide full transparency into all the data and documents within an IT environment, ensuring organizations can manage risks effectively.

Maintaining Control

Controlling how employees access and use information is essential for any risk management solution. As employees create, share, process, and store documents—many containing sensitive information—enterprise risk management solutions ensure that documents are properly managed throughout their lifecycle. This includes controlling access and tracking document modifications to maintain a secure workflow.

Preserving Flexibility

Industries and markets are always evolving, so risk management solutions must be adaptable. The right technology can quickly adjust permissions and access control in response to personnel changes or new regulations, helping organizations stay compliant and secure as they grow.

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Minimize Risk with M-Files

M-Files provides a platform that can simultaneously serve as an enterprise content management system, a compliance management solution and document control software. Delivering visibility, control, and flexibility, M-Files has all capabilities required in a superior risk management solution for documents.

M-Files ensures greater visibility of content by taking a different approach to the way documents are stored and organized. Rather than requiring a costly data migration to a central repository, M-Files creates connections to documents wherever they exist in the organization – in SharePoint, on network folders, in CRM systems, in file-sharing services, or in other business applications, platforms, and systems. M-Files’ AI-enabled technology automatically analyzes any file and tags it with metadata that describes what it is, who created it, and the workflow that it’s part of. By organizing files based on metadata – rather than on locations within a traditional folder system – M-Files makes it easy for workers to connect with their data in seconds, since they no longer need to remember where a document is stored or how it is named.

As a result, M-Files delivers a unified view of all documents within an organization. Automated workflows provide greater control and efficiency, while M-Files’ metadata-driven approach offers remarkable flexibility to originate and store files in any system and IT environment without creating data silos.

M-Files’ Risk Management Solutions

M-Files helps to minimize risk related to documents in multiple ways.

Compliance Control

M-Files ensures compliance with company guidelines and regulatory requirements through automated workflows. These workflows reduce human error, ensuring each document is handled securely, accurately, and in compliance with industry standards. This feature makes M-Files especially valuable for managing legal documents and maintaining compliance across various sectors.

Fast and Effective Search and Retrieval

Documents are crucial for operational oversight and risk management, and M-Files makes it easy for employees to find what they need quickly. By simply typing a few keywords in the search bar, employees can instantly retrieve the necessary documents, reducing time spent searching and accelerating processes.

A View of All Content

It’s impossible to protect and assess the risks of documents you cannot see or are unaware of. M-Files provides full visibility into all documents and content within an organization, helping businesses identify where risks lie. This visibility enables better risk management and allows businesses to act swiftly when necessary.

Easy Version Control

Collaboration can become chaotic when multiple versions of a document are emailed back and forth. M-Files resolves this by storing a single, authoritative version of each document. Collaborators can edit simultaneously, and M-Files tracks all changes, allowing easy access to previous versions if needed.

How M-Files Keeps Your Documents Secure

Security is a major component of risk management solutions for documents. M-Files provides document security systems with enterprise-grade features that keep documents safe and controlled. Each document is protected by encryption when in transit and at rest. Metadata-driven permissions control who can access, read, edit, delete, or change a document based on the type of file and certain metadata properties. Permissions can adjust automatically as employees leave the company or change positions. And an automatic audit trail keeps a constant record of when documents are edited and who has made the changes.

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How M-Files Enables Efficiency for Your Business

Faster Search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

Easy Collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

Streamlined Daily Work

Let M-Files suggest tags for your documents and add workflows for faster processing.

Discover the Power of Artificial Intelligence Capabilities

Watch videos and access resources to learn how AI can transform your knowledge work with M-Files Aino.

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Unleashing AI potential with M-Files and Microsoft 365

The Smarter Way to Work with Automation and AI

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Why Choose M-Files Solutions for Risk Management?

M-Files provides an intelligent information management platform that improves business performance by making information easier to find and use effectively. With M-Files, organizations can increase the productivity of their knowledge workers, enhance collaboration, ensure business continuity, and deliver a seamless digital experience while reducing business risk.

M-Files integrates easily with existing technologies, ensuring that content and documents in any system can be easily discovered and accessed. M-Files also lets workers use their familiar tools like Microsoft Teams, or Google Workspace to access their documents using M-Files technology. As a highly configurable platform, M-Files can be easily customized to meet the needs of specific use cases. And solution templates and third-party add-ins help companies to increase the value of their M-Files deployments by adding additional capabilities and jumpstarting information management initiatives.

Today, thousands of companies in more than 100 countries around the world trust M-Files to help manage business information more effectively.