File Management
Improving file management with metadata
Traditional folder-based systems for storing digital files are severely limited. While this approach to enterprise data management is quick and convenient to use, it creates a number of challenges. From document duplication and version control problems to the lack of consistent naming conventions or folder structures, traditional folder-based file management is riddled with inefficiencies, hidden costs, and an inability to find and use information effectively.
M-Files can help. As a next-generation intelligent information management platform, M-Files employs a metadata-driven approach to file management that improves business performance by making information easily available, automating document workflows, and keeping files secure and controlled.


A smarter say to work with documents
See how M-Files connects you with the right content, at the right time, for the right person.
The Problem of Traditional File Management
Traditional file management methodology – where files are stored in network file shares – offers a number of challenges as businesses work to make information easily available.

M-Files: a smarter file management solution
The M-Files intelligent data management platform offers a more efficient and effective way to store, retrieve, secure, and use documents and content. Rather than using a traditional file folder structure – which requires workers to know how a file was named and where it was stored – M-Files employs a metadata-driven approach that lets workers find any document in any system within seconds.
M-Files’ AI-powered technology discovers and creates connections to all documents and information across every platform and repository. M-Files then analyzes each file and tags it with metadata that describes what it is, why it’s important, who it belongs to, what needs to happen to it next, and other relevant information. Metadata can include anything from client names and project numbers to due dates and workflow status.
To find a file within an M-Files system, users only need to enter a few words of description into the M-Files search bar and they can be connected to the documents they need in just a few clicks. They can also easily see all documents related to a given project, client, due date, or subject. And because M-Files connects documents and content across every business system and data repository, administrators get a complete view of content that makes data management, risk management, and compliance management easier.
Benefits of Managing Files
M-Files’ approach to file management offers remarkable benefits for any business.
Streamline collaboration with M-Files
M-Files makes collaborating on documents a breeze. Rather than sending files back and forth as email attachments – which quickly leads to version control headaches – workers can use a link to connect to the definitive version of any file. This same link can be used to easily share documents securely with internal and external stakeholders. Automatic permissions make sure only the right people have access to the content.
When collaborating on documents, multiple co-authors can work on the same document simultaneously, editing, annotating, and commenting using familiar tools like Microsoft Office applications. Each change in the document is automatically saved and a new version is created upon check-out and check-in operations.


Why choose M-Files?
M-Files empowers the world’s leading knowledge-work businesses to enhance performance by using information more effectively. Whether deployed in the cloud, on premises, or as a hybrid solution, M-Files makes documents and content easier to find while automating business-critical processes and keeping information secured and under control.
M-Files is a repository-neutral technology, enabling easy integration with existing technologies, legacy archives, and business systems throughout the organization. Workers can continue using their favorite daily tools such as Microsoft Teams or Google Workspace as the starting point for finding and using information in M-Files.
With M-Files’ file management technology, documents are available on any device, at any time, and from any location, ensuring that remote workers and work-from-home employees have access to the information they need to do their jobs. It’s no wonder that thousands of organizations in more than 100 countries rely on M-Files to use and manage information more effectively.
How M-Files enables efficiency for your business?
Faster Search
What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.
Familiarity
You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.
Easy Collaboration
Share content securely, and co-author documents simultaneously — wherever you work.
Streamlined Daily Work
Let M-Files suggest tags for your documents and add workflows for faster processing.