Document management system

Access information instantly with a document management system

The world is awash in documents today. The amount of information created by businesses continues to increase exponentially. Given the vast amounts of data your organization must process and store on a daily basis, it’s no wonder that workers spend 30% of their day on average searching for the right information.

Lost productivity isn’t the only casualty of today’s information management challenges. It’s estimated that 54% of all data stored is considered to be "dark data" – that is, it’s valuable information you aren’t using or can’t access for business purposes.

A superior document management system like M-Files can help you take control of this information chaos. By delivering instant access to documents from anywhere and keeping information secure and compliant, M-Files increases productivity, strengthens collaboration, enables continuity, and reduces business risk.

Access the information you need instantly

From creation to disposal, see how M-Files provides a smarter way to manage documents, emails, and all your content.

The benefits of a document management system

There are several critical benefits when working with a superior document management system like M-Files.

Ensure compliance

Chances are your documents are subject to a fair amount of compliance requirements. Regulatory frameworks from GDPR to ISO 9001 and HIPAA govern how many documents are stored, protected, and accessed. And if your technology isn’t in compliance, your business isn’t either. Document management software helps to ensure you’re complying with appropriate regulations and makes it easy to demonstrate compliance.

Secure your documents

A document management system improves security by creating a single view of documents. In most companies, critical documents are stored in a variety of places – personal drives, local storage, enterprise cloud drives, network shares, and other dispersed locations – making it harder to see and protect them. By delivering a single view of all assets, a document management system makes it easier to keep valuable and sensitive data away from malicious attackers.

Find information fast

A document management system lets you find the right document instantly. That means you can spend less time looking for information and more time using it to drive revenue and get work done.

Collaborate anytime, anywhere

Collaborating using online documents can be frustrating, especially when multiple people need to review the same document. Maintaining version control can be confusing and time-consuming. A superior document management solution eliminates data silos, lets everyone access the information they need, and provides a single source of truth so that all parties know they’re working with the right version.

M-Files: a smarter way to work with content

M-Files is a next generation intelligent information management platform. Our technology improves business performance by letting your workers find and use information faster and more effectively. As an advanced, AI-powered solution that connects all content across every platform and location, M-Files lets you access current and accurate information – no matter where it is stored or in what format – anytime and anywhere.

As a document management system, M-Files offers a smarter way to manage your content from creation to disposal. Our technology files and retrieves documents based on what the document is about, rather than where it is stored. When saving a file, you’ll use metadata tags to describe the content – things like customer name, project number, contact person, due date, or any other relevant information. To retrieve the document, you need only search on one or more of these tags – you don’t need to remember or even know where the document was stored.

With M-Files’ document management tools, you can:

Let us take care of everything

We automatically initiate workflows, retain documents based on retention policies, and ensure that only those with the right permissions can access a file.

Find all the files you’re looking for

Easily search for and find every document related to a certain customer, for example. Or search for all contracts that expire this year and all correspondence around a specific project.

Connect all your content

Our document management system connects all your documents even when they’re saved across different drives, systems, and archives.

Minimize risk

M-Files lets you minimize risk by enabling secure collaboration, automatically applying compliance standards, and enforcing proper security controls.

2020 Gartner Magic Quadrant for Content Services Platforms

See why M-Files has been named a visionary again.

Features of M-Files document management system

Fast search and retrieval

Simply type what you’re looking for in the search bar and you can find your file with a click or two.

Easy version control

With M-Files, the document you’re working with is always the latest version.

Simplified collaboration

To share a file, you simply provide a link rather than emailing attachments back and forth.

Streamlined workflows

Use digital document management workflows to review documents, get signatures, and retain specific information.

Enterprise-level security

We protect your documents with always-on security, encryption, audit trails, and strict access permissions.

Manage documents with the tools you know

With M-Files, your workers don’t need to learn how to use a new platform or work with a new tool. We put everything in one view within your favorite productivity tools.

Whether you work in Microsoft Teams, Salesforce, or SharePoint on a daily basis, you can access your document management system without switching between apps. M-Files lets you use the tool of your choice as the primary interface for finding, accessing, editing, and managing documents.

M-Files integrates easily with most common line-of-business applications, including:

How M-Files enables efficiency for your business?

Faster search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

Easy collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

Streamlined daily work

Let M-Files suggest tags for your documents and add workflows for faster processing.

Why M-Files?

M-Files is an intelligent information management platform that helps companies make smart connections and automate business processes while keeping information secure. We are dedicated to improving how our customers do business in a work-from-anywhere world.

M-Files is a cloud-ready solution, available in the cloud, on premises, or as a hybrid solution. Standard integrations, solution templates, and open APIs let you connect to whatever system you want while using M-Files to store and retrieve your documents. Rapid deployment packages, managed services offerings, and training services can help you get going faster and achieve ROI sooner.

With more than 5000 customers in over 100 countries, M-Files is the document management system of choice for organizations in a broad range of industry verticals.

FAQs

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What is a document management system?

A document management system is an automated solution that simplifies the task of organizing, securing, managing, storing, and retrieving documents within a business.

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What are the benefits of a document management system?

Superior document management technology makes it easier for people to find and use the documents they need, helping to improve productivity and increase collaboration. A document management system also provides greater security and helps to ensure and demonstrate regulatory compliance.

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What is document management vs. enterprise content management?

Document management is about storing, tracking, managing, and protecting documents efficiently and effectively. Enterprise Content Management extends traditional document management with timelines and processes. Enterprise content management also covers additional types of information such as social content, video-rich media assets, and other unstructured content formats.

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