The M-Files Platform

Eliminate friction and unlock performance with the leading content-first document management system built for the era of AI and native to Microsoft 365.

Context. Automation. Trusted AI. All supporting truly connected work.

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The Context Core Powering the Modern Enterprise

Centralize documents, people, and processes within a single metadata-driven information architecture.

M-Files uses its Enterprise Knowledge Graph and Aino ("I know"), the trusted AI fabric of M-Files, to model business context, relationships, and governance at scale. Automate workflows, enforce security and compliance, and work natively inside Microsoft 365.

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Context-First by Design

The M-Files Difference: Four Requirements for Modern Work

Put Your Documents to Work

Connects documents across systems so teams always use accurate, trusted information.

Automate Document-Heavy Work

Automates filing, routing, permissions, and retention to reduce manual work and ensure consistency.

Meet Teams Where They Work

Runs natively inside Microsoft 365 so documents stay in familiar tools with consistent governance.

Shape to Your Business

Adapts metadata, workflows, and policies to your unique processes, without custom code.

Transform How Work Gets Done

See how teams manage, automate, and secure documents as part of their daily work—no separate system required.

Manage Documents in Context

Organize documents by what they are and how they are used, so information is always easy to find and trust no matter where it is stored.

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Capture and Reuse Knowledge

Preserve organizational knowledge by connecting documents, decisions, and expertise so valuable insight remains accessible as work evolves.

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Automate Document-Driven Work

Automatically file, route, approve, and apply policies using document context to reduce manual work and ensure consistent processes.

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Govern Information Across Its Lifecycle

Apply security, retention, auditability, and compliance policies automatically from creation through archive to reduce risk and maintain control.

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Deliver Projects and Client Work

Give teams role based contextual views that unify documents, data, and tasks in one place so work moves faster and stays aligned.

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Enable AI-Ready Work

Provide documents with the context and governance required for accurate and explainable AI results so your organization can rely on AI for real decisions.

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M-Files Introduces Workspaces

A Powerful New Way to Experience Context-First Document Management.

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Information Connected by Design

The M-Files Enterprise Knowledge Graph connects documents, data, and people through business context, replacing folders with metadata and relationships. It enables automation, governance, and trusted AI by making information accurate, secure, and usable at scale.

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Trusted AI for Enterprise Work

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Aino is the trusted AI fabric of M-Files, delivering secure, context-aware intelligence on governed information. Powered by the M-Files Enterprise Knowledge Graph, Aino uses agentic and generative AI to organize content, automate work, and deliver accurate answers through natural language.

Permission-aware by design.
Aino only accesses authorized information, with automated controls that prevent oversharing and protect sensitive data.

Agentic metadata automation.
Aino applies and explains metadata at scale, improving trust, findability, and workflow automation.

AI-ready content everywhere.
Extend trusted M-Files content into Microsoft 365 Copilot and emerging AI agents with confidence.

M-Files works natively inside Microsoft 365, not alongside it.

This means users collaborate, secure, and govern content directly within the tools they already use.

  • Enables true Microsoft 365 co-authoring - Full desktop and web collaboration in Word, Excel, and PowerPoint with no connectors or sync delays.
  • Grounds Microsoft Copilot in governed content - Provides native access to metadata enriched M-Files information for accurate, contextual AI results.
  • Extends Microsoft Purview compliance and security - M-Files content inherits tenant level policies with built in protection from Microsoft Defender.

M-Files works natively inside Microsoft 365, not alongside it.

This means users collaborate, secure, and govern content directly within the tools they already use.

  • Enables true Microsoft 365 co-authoring - Full desktop and web collaboration in Word, Excel, and PowerPoint with no connectors or sync delays.
  • Grounds Microsoft Copilot in governed content - Provides native access to metadata enriched M-Files information for accurate, contextual AI results.
  • Extends Microsoft Purview compliance and security - M-Files content inherits tenant level policies with built in protection from Microsoft Defender.
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Frequently Asked Questions