Work smarter with a metadata-driven document management system
M-Files replaces the old, inefficient folder structure with a metadata-based system that offers a smarter, more intuitive way to manage information. The benefits are clear:
• 50% faster document search
Find, classify, and organize your documents in a smarter way.
• 70% more efficient workflows
Automate the entire document lifecycle – from creation to collaboration and approval.
• 294% ROI
"M-Files has been a game changer for us and has helped us elevate our business. Without M-Files, it would take people at least double the amount of time to do their work". — CIO, consulting
*According to a commissioned study by Forrester Consulting.
Some of our customers
Structure, collaboration and security – all in one system
With M-Files, document management becomes seamless – from document creation and management to automated workflows, smooth collaboration, information security and regulatory compliance.
- Share correct and up to date information from a single source of truth.
- Eliminate errors and stop wasting time on repetitive, low-value tasks.
- Ensure control over your documents while enforcing compliance.
- Maximize productivity with content stored natively in Microsoft 365.
M-Files' document management system offers you structure and security – without sacrificing ease of use.
Why companies choose M-Files
Document management that makes a real difference
Many of our customers have reported tangible results in increased productivity, smoother processes, and cost savings after choosing M-Files as their document management system. 94%* of Gartner Peer Insights respondents would be willing to recommend M-Files.
Build a unified, process-driven structure across the whole organization by centralizing documents and improving collaboration, searchability, and language support.
“We had two major requirements: The new system had to be based on our processes and not our organizational structure. In addition, documents had to be handled in a modern and professional way based on metadata, and not in the traditional way of searching and indexing.”
Gunnar Lindström, Director of EHSQ Management, SSAB-Europe
Centralize critical documents with M-Files for instant access, automated compliance, and data-driven decisions across operations from oil refining to solar power.
"The 'search and find' function has saved us countless hours. It has made our engineering and design operations much more efficient."
Marketing & Communications Manager, Head Energy AS
Automate workflows and connect your firm, instantly access client files, enhance security & compliance, and leverage M-Files powered GenAI - all in a scalable solution.
"Moving away from file shares and utilizing the inherent sophistication of a document management system was seen as an important key element in the firm’s overall digital transformation initiative."
Ian Norman, Technology Director, Crowe
*Based on 429 reviews during a 12-month period ending March 31, 2025.
Seamless integration with your everyday tools
M-Files is now native to Microsoft 365 – as the first solution on the market. This brings together M-Files' strengths in metadata-driven automation and AI with Microsoft's strengths in collaboration, security, and Copilot capabilities. With M-Files content now residing directly in Microsoft 365, you get a seamless and secure environment where critical business documents are easier to manage, collaborate on, and extract insights from – boosting productivity while reducing risk.
M-Files' document management system also works seamlessly with other essential tools like Salesforce, Adobe Sign, Google Workspace, and SAP. The result is a single, centralized hub for all your documents and data, helping you work smarter and make faster, more informed decisions.
Want to know more?
Check out our FAQ section below:
Book a demo
Want to streamline your document management, automate workflows, and access the right information faster?
Book a meeting with one of our experts – no preparation needed. We’ll show you how M-Files can be tailored to your specific needs and answer all your questions.
We look forward to hearing from you!