Simple, Flexible Pricing for Context-First Document Management

M-Files helps teams collaborate securely, apply governance automatically, and use trusted AI — all as your business grows.

$65
monthly / per seat Essentials
  • 4.4 G2
  • 4.4 Capterra
  • 4.5 TechRadar
M-Files context first document Management

Document Management Pricing Built to Grow With You

Start with Essentials for fast time to value. Upgrade to Enterprise when your governance needs grow.

M-Files Essentials M-Files Enterprise
$65/seat
Custom
Tailored to your scale, compliance, and AI usage needs. Talk to sales for a quote.
Overview Everything you need to organize, secure, and collaborate on documents with confidence. Advanced intelligence, governance, and automation to help businesses move faster without losing control.
For Customers Who
  • Are starting their context-first document management journey.
  • Want fast time to value with minimal complexity.
  • Need enterprise-level governance and compliance.
  • Support more users, content, and external collaboration.
  • Operate in regulated or higher-risk environments.
Key Product Features
  • Native Microsoft 365 experiences for customers already using Microsoft 365 tools.
  • Built-in, trusted AI from M-Files Aino to support everyday document tasks and productivity.
  • Secure collaboration and lifecycle management.
  • Everything in Essentials, plus:
  • Advanced compliance, reporting, and process automation to scale operations with control.
  • Stronger security controls and analytics for visibility and oversight.
  • Additional AI capabilities that deliver relevant insights in context.

See What's in Every Plan

Compare every capability side by side so you can choose with confidence.

Capability Essentials Enterprise
Context-first document management foundation
Microsoft 365 native experiences
Trusted AI from M-Files Aino: Everyday assistance in context
Workflow automation: Automated graphical workflows
Security and access controls
Version control and lifecycle management
Auditability and compliance
Aino usage capacity included
Aino agents: Purpose-built AI automations that extract metadata and classify documents to streamline filing and oversight
Advanced security: Federated authentication + enterprise key management
Advanced version control: Custom versioning schemes, parallel workflows controlling document versioning, changes & release
Extended audit log: Additional events + exports for compliance evidence
Advanced rendering: Automate repetitive and time-consuming formatting
No-code document automation
Secure external collaboration: Access to M-Files for external clients and partners

M-Files Services

M-Files Services help you get started quickly and keep the platform running smoothly. Expert support is available from implementation through ongoing improvement as your needs grow.

Team working at a desk

Implementation Services

M-Files Implementation Services help customers get value faster with proven deployment methods. The focus is on configuring M-Files using our best practices and solution templates while making sure that the solution is seamlessly integrated with your other business systems and processes. Agile deployments, change management and sufficient enablement to ensure high user adoption are at the core of our delivery processes.

Learn About Implementation Services
Woman working at a desk, talking on the phone and taking notes.

Managed Services

M-Files Managed Services focus on system governance and iterative development as well as controlled change managed and continuous onboarding programs for new users. With these ongoing services, you can ensure that we enhance your digital workplace processes and leverage latest capabilities, such as generative AI.

Learn About Managed Services

6,000+ Organizations Trust M-Files

From accounting firms to engineering companies, discover how 6,000+ organizations use M-Files to manage documents, automate workflows, and stay compliant.

★★★★★

"After six months of using M-Files, it's been fantastic to have everyone working on the same document without the hassle of multiple copies or confusing versions."

Martin S.
System Engineer (Capterra)
★★★★★

"It is simple to manage documents more efficiently using M-Files. Finally, I can easily share documents faster and securely."

Kamala B.
Information Technology & Services (Software Advice)
★★★★★

"M-Files stands out with an intuitive interface and powerful search, making document management fast and efficient."

TechRadar
Editorial Review

M-Files Software Add-ons

See how teams manage, automate, and secure documents as part of their daily work—no separate system required.

Additional Storage

Additional Storage lets you store more content in M-Files Cloud as your needs grow. You can scale users and storage without managing additional servers or infrastructure.

Data Residency Requirements

Data Residency Requirements help customers who must control where content is stored and processed due to regulatory or contractual constraints. With M-Files and Microsoft 365 Storage, content can be stored directly in the customer’s Microsoft 365 environment, increasing control over where data lives. Premium Cloud helps you gain more control over data location and regional deployment.

Process Documentations

Helps visualize rules and regulations using visual process flow.

Outlook Pro

M-Files for Outlook Pro automatically archives emails and attachments from Microsoft Outlook into M-Files. Emails are stored with the right metadata, permissions, and workflows, reducing manual effort and improving governance.

Premium Cloud

M-Files Premium Cloud is the perfect option for customers who want top-notch performance and security. Built as a dedicated, single-tenant environment in Microsoft Azure, it scales horizontally and vertically and integrates with commonly used security and monitoring systems, allowing you to meet stricter compliance requirements, improve performance predictability, and simplify administration compared to standard multi-tenant cloud deployments.

Workload Charts & Dashboard

Gives organizations profound insight into business performance and progress at any given time, increasing efficiency, functionality, and faster decision making.

Reporting Databases

M-Files Reporting sends metadata and vault data to a separate reporting database. This allows organizations to build dashboards and reports using external tools without impacting production vault performance.

Process Maps

Provides visual process maps, documentation, and interactive job aids that help teams understand rules, workflows, and responsibilities at a glance. Built-in charts and dashboards deliver real-time insight into performance and progress. This enables faster decisions, greater efficiency, and more consistent execution across your organization.

Job Aids

Provide users with customizable interactive maps that offer guidance and instructions dynamically as needed, improving efficiency, and lowering the margin for error significantly.

Platform Integrations

Platform integrations let M-Files work with the tools your organizations already use. They extend the platform while keeping everyday work simple.

Microsoft
Microsoft Dynamics
SAP
DocuSign
Visma sign

Third-Party Add-On

Third-Party Add-ons extend M-Files with partner-built solutions. These ready-made tools integrate to add new features without custom development.

Connectors

Connectors bring content from other systems into M-Files. Organizations can access and manage content from multiple sources in one place.

Premium support

Premium Support offers 24/7 coverage and faster response times versus standard tiers. It is designed for business-critical environments where uptime and risk reduction matter.  

M-Files Pricing FAQ