Solution Differentiators

M-Files is redefining document management so that you can do your work the way you want to.

M-Files innovations are working for you

M-Files delivers a simple, unified user experience for modern information management. You can browse data in all your connected systems and repositories, whether in the cloud or on premises, with the same user interface — something that other solutions don’t offer.

Why M-Files is the right choice

M-Files is an intelligent, repository-neutral information management platform that uses best-in-class artificial intelligence to categorize and find all relevant documents and data, regardless of where they are stored across your business systems and repositories.

M-Files also seamlessly integrates with leading digital workplace platforms, including Microsoft 365, Salesforce and Google Workspace, allowing your employees and customers to remain focused on the task at hand using the applications they prefer.

90% of Gartner Peer Insights respondents would recommend M-Files*

Find out why so many of our customers love how M-Files has helped them get a handle on their business-crucial data, documents, and information.

*as of September 1, 2021, with 80 reviews during the past 12 months.

What M-File can do for you

Make information easy to find

M-Files helps you easily identify business-critical data from the clutter. M-Files suggests key metadata attributes for the content automatically and ensures that content is routed via appropriate workflows and that records are applied the right retention policies.

This ensures better compliance, more efficient processes, and immediate differentiation of vital records from clutter. At the end of the day, it’s about streamlining workflows to improve the efficiency of office work.

Intuitively control permissions & automate business process workflows

M-Files gives you the ability to create customized automated workflows or retention rules, to model permissions, and to generate customized views of content based on user log-in, document type, roles, title, and other complex criteria.

This means you can create layered classes of users to control information, thus ensuring data is available in the right context to the right users at the right time.

Automate compliance and governance of information

With M-Files, you can operate with the assurance that only the right people have access to sensitive information. This helps reduce risk from litigation or damaged reputation as a result of data leaks.

A practical use case might include searching for personally identifiable data from the masses of information in your current network folders to ensure that data is stored in compliance with GDPR, a task that might be impossible without the help of M-Files’ AI.

Share information through a collaborative hub

M-Files offers a superior digital customer experience through a customized, branded collaborative work hub. This hub will increase client satisfaction and retention, improve productivity, and strengthen collaboration through instant communication, instant access to the right information and the ability to collaborate on the fly.

M-Files also helps you avoid risks stemming from miscommunicated version status and the potential need for duplicative or redundant work.

Easily deploy a flexible, scalable platform

One of the first and biggest stumbling blocks to implementing a new information management or ECM system is data migration. How do you get all your existing data into the new system? It’s difficult, time-consuming and expensive.

But with M-Files, it no longer matters where information is located because our Intelligent Metadata Layer (IML) eliminates information silos and unifies business systems and repositories. Content can stay where it is, without the need to migrate or duplicate anything. You can also choose to migrate all content to M-Files if you prefer.

Learn more about how M-Files can help you

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