By Editorial Staff – January 25, 2023

If you’ve ever dealt with a document cabinet with lots of documents and files to organize each day, you would agree that it can be extremely daunting. Thankfully, there are now document workflow management software solutions that can handle all those tasks for you and more. Document management comprises several components, including workflow, collaboration, compliance regulation, and more.

With document management software, you can organize every digital document in your possession. You can even digitize your existing physical records without any hassle. So, instead of the regular rows of filing cabinets, document workflow management software simply creates an electronic archive that authorized users can access and edit. If you are in search of information on the best document workflow management software, you are on the right page. Ensure you read the whole of this post.

6 Best Document Workflow Management Software

1. Microsoft SharePoint – Best Innovative Document Workflow Management
2. M-Files – Best Document Workflow Management for Ease of Use
3. Rubex – Best Document Workflow Management for Cost-effectiveness
4. PaperSave – Best Document Workflow Management for Smart Capture
5. Templafy – Best Document Workflow Management for Custom Templates
6. Bit.AI – Best Document Workflow Management for Customization

Microsoft SharePoint – Best Innovative Document Workflow Management

Pricing: Starts at $5.00/user/month

When it comes to efficient document workflow management software, Microsoft SharePoint stands out. Developed by Microsoft, a leading software giant, SharePoint ensures high performance and efficiency. It has an amazing track record and is loved by thousands of users worldwide. Another advantage of using SharePoint is its integration with various Microsoft add-ons and extensions.

Key Features

• Real-time editing
• Calendar management
• Chat/messaging
• Knowledge management
• Secure file sharing
• 24/7 web and phone support
• Cloud storage

Reasons to Buy

• Highly customizable
• Easy to use

Reason to Avoid

• Costs can quickly add up

M-Files – Best Document Workflow Management for Ease of Use

Pricing: Not available on the official website

M-Files takes document management to another level by ensuring a continuous and seamless flow of knowledge. Using cutting-edge technology like metadata, M-Files organizes files efficiently for easy search and retrieval.

Key Features

• Document management
• Content collaboration
• Workflow automation
• Compliance enforcement
• Archiving and retention
• Document capture and classification
• File sharing

Reasons to Buy

• Seamless third-party integrations
• Helpful mobile app

Reason to Avoid

• Pricing information is hidden

Rubex – Best Document Workflow Management for Cost-effectiveness

Pricing: Not available on the official website

Rubex, a subsidiary of eFileCabinet, is an innovative document workflow management solution with advanced customization, OCR, search, workflow improvements, and high-level security.

Key Features

• Workflow automation
• E-signatures
• Missing item search
• Dual-screen preview
• Instant sign-in & access links
• Desktop app
• Email import
• Enhanced security

Reasons to Buy

• Innovative features
• Easy to use

Reason to Avoid

• Hidden pricing information

References and Links

• PCMag
• QuickSprout
• Business News Daily
• Capterra