M-Files Base M-Files Team M-Files Business
M-Files Desktop for Windows
M-Files Mobile for Android and iOS
M-Files Classic Web
M-Files New Web
Embedded UI for Microsoft SharePoint Online & Teams
Chrome Extension for Gmail and Google Drive
Embedded UI for Salesforce Add-on Add-on Add-on
Browse M-Files views via Microsoft Outlook desktop
client using the Advanced Outlook Add-in
Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Prevent inadvertent simultaneous and conflicting edits
with the Check Out and Check In features
Capture full history of all changes in file content
and metadata with Enforced Version Control
Use the Version Control Lite module to configure
multiple versioning schemes, including major and minor
versioning, and manage working copies separately from published
versions of documents
Add-on Add-on Add-on
Use the Advanced Version Control module to manage
multiple published versions and translations per
document simultaneously
Add-on Add-on Add-on
Use the Change Request module to initiate version
updates via formal change request objects
Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Passive sharing with permissions-based access rights
Share documents as email attachments
Share objects and documents with other M-Files users
with M-Files URLs
Share files to external users with Public Links
Use co-authoring to let multiple users edit Microsoft
Office files simultaneously
Use the M-Files for Google Workspace module to
enable editing and co-authoring of native Google
documents
Enable optimal collaboration and productivity
with Hubshare - a complete Digital Client Experience
and Collaborative Workspace solution
Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Show a file preview for common file types
Annotate and redline files without modifying the
original file
Convert files to PDF in workflows, while importing files,
while sharing files, and when adding documents from a
scanner
to M-Files
Compare two different file versions of the same
Microsoft Word document
Use the Advanced Document Compare feature to
compare two different file versions, two different
documents, and multiple file types
Add-on
Use the PDF Processor module for advanced document
rendering
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Track and manage printouts of official documents with
the Controlled Printing module
Add-on Add-on Add-on
Print and Download Prevention - prevent users from
taking local copies and printing sensitive documents
Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Save content based on what it is and apply metadata
properties for better discoverability
M-Files Information Extractor - suggests metadata tags
for documents based on text analytics or matches with other metadata
Save documents from any Windows application
directly to M-Files' virtual M drive
Save emails and email attachments from
Microsoft Outlook to M-Files
Assign documents to workflows automatically based on
metadata
Set permissions individually for each document and
object manually or automatically via metadata
Organize files with dynamic views and virtual folders
Detect duplicate files based on the file content
Save email messages from Gmail to M-Files
Save email attachments from Gmail to M-Files
Leverage full AI-powered metadata suggestions for more
efficient and accurate filing
Automate filing of email correspondence from
Microsoft Outlook using the Advanced Outlook Add-in
Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Use full-text search from M-Files repository (file
content and metadata)
Use fuzzy search for searching for spelling variations of the search term
Use proximity search to find two words or phrases
within certain distance from one another
Save searches (dynamic views) for later use
Use full-text search from connected external
repositories (file content and metadata)
Use faceted search to provide additional search filters in the user interface
(Requires IDOL or Smart Search implementation)

(Requires IDOL or Smart Search implementation)
Maximum supported object volume for full-text search 1 million
objects
Unlimited
(Requires IDOL or Smart Search
implementation)
Unlimited
(Requires IDOL or Smart Search
implementation)
IDOL Search - run advanced full-text search indexing services on separate servers and implement multi-server search
index cluster to support large search indexes with
millions of indexed files
Smart Search - run advanced memory-based search hosted in M-Files Cloud and available for both cloud vaults and
on-premises vaults
M-Files Base M-Files Team M-Files Business
Build workflows with graphical workflow designer
Send assignments to other users
Implement advanced automated processes without scripting or
API using the Configuration Accelerators utility
Use the Advanced Notifications module to log send notification messages better
and for more advanced features for notification message templates
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Use the Periodic Tasks module in the Advanced Workflows add-on
to automatically create recurring periodic tasks, such as
periodic document reviews in workflows
Add-on Add-on Add-on
Automate sending of learning requirement assignments
of controlled documents with the Training Management module
Add-on Add-on Add-on
Enable automatic progression of parent or child workflows with the
Hierarchy Manager module in the Advanced Workflows add-on
Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Reporting module - export M-Files metadata to a
reporting database for data insights, visualizations, and dashboards in your
business intelligence and reporting tools of choice
Smart Metadata - use machine learning to suggest metadata
for new or existing documents
Image Analysis - metadata suggestions for images
based on the Computer Vision API of Microsoft Cognitive Services
(Requires Microsoft Computer Vision API subscription
that needs to be purchased separately)
M-Files Smart Classifier - machine learning for automatic
document categorization
M-Files Discovery - finds business critical information such as
agreements and sensitive data within M-Files
and any connected external repository
User Action Log - improve data security by logging user actions
of individual M-Files Desktop users in a given vault
Add-on Add-on Add-on
Log Exporter - export vault event logs into your log management
and analytics tool of choice (e.g. Dynatrace, Splunk, Datadog)
Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Standard add-in for Microsoft Outlook - save emails
and attachments from Outlook to M-Files
Chrome Plugin for Gmail - save email messages and
attachments from Gmail to M-Files
Advanced Outlook Add-in - automate archiving emails
to M-Files and browse M-Files directly via the Outlook UI
Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Capture content approvals via workflows in M-Files
event log
Digitize signature processes with M-Files for Adobe Acrobat Sign
(Requires separate Adobe Acrobat Sign subscription)
Digitize signature processes with DocuSign integration
(Requires separate DocuSign subscription)
Digitize signature processes with Visma Sign integration
(Requires Visma Sign subscription)
Electronic signatures - formal verification of workflow state transition
and approvals within M-Files for compliance with technical requirements
for electronic signing in highly regulated environments
Add-on Add-on Add-on
Trusted Digital Signatures - Ideal for use cases where documents
are approved internally within M-Files and signed documents
must be digitally signed for authenticityThis module is designed for use cases where two or more
organizations share official records as PDF files and the receiving party
wants to ensure that the digitally signed PDF document
was signed by the other party.(Requires a hardware-based digital signature certificate
that must be obtained separately)
This feature is not compatible with M-Files cloud repositories.
Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Import files and folders
Client-side scanning
Hot folder monitoring
M-Files OCR Lite - Convert scanned images to
searchable PDFs and use zonal OCR to capture
metadata attributes from certain areas on scanned pages
M-Files OCR - Use barcode recognition to capture
barcode values as metadata attributes and use hyper-compression
to reduce the file size of the scanned images
without compromising the image quality
Use M-Files Importer to mass-import documents
from file systems and data objects from Excel files to M-Files
Use M-Files Smart Migration to leverage AI-powered smart features to
easily classify and add metadata to documents as you migrate
them from external repositories into M-Files
M-Files Base M-Files Team M-Files Business
Network folder connector
SharePoint Online connector
Google Drive connector
Connectors for other repositories Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Connections to External Databases - Synchronize data objects
from external databases and map them with M-Files metadata structure
Use Ground Link to establish secure network connections between
different network domains or between M-Files Cloud and
local on-premises resources, such as network folders
M-Files for Salesforce - Synchronize Salesforce data objects
to M-Files and tag documents to Salesforce accounts,
opportunities and other objects
M-Files Plugin for Microsoft Dynamics CRM and Dynamics 365 -
Synchronize data objects from Microsoft Dynamics to M-Files
and tag documents accounts, opportunities and other data objects
M-Files Base M-Files Team M-Files Business
M-Files API
M-Files Web Service API
M-Files UI Extensibility Framework
Developer Portal
M-Files Base M-Files Team M-Files Business
M-Files Authentication
Windows Kerberos Authentication for on-premises vaults
Azure Active Directory Authentication
Create and manage user groups and named access
control lists in M-Files Admin
Manage administrator roles and privileges
AD FS, OKTA, or Google Authentication Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
File data encryption at rest is automatically enforced for
all cloud repositories and can be enabled for all on-premises vaults
Metadata encryption at rest is automatically enabled in our cloud but
requires additional configuration for on-premises deployments
Encryption of data in transit
Azure Key Vault integration - manage encryption keys independently Add-on Add-on Add-on
M-Files Base M-Files Team M-Files Business
Deployment Options Self-Hosted: bring your own cloud or on-premises M-Files Cloud, bring your own cloud, on-premises, and hybrid M-Files Cloud, bring your own cloud, on-premises, and hybrid
Included self-hosted or on-premises file storage no charge for self-storage no charge for self-storage no charge for self-storage
Included on-premises server instance
(1 production server, 1 test/QA server, and
1 development server)
1 production server, 1 test/QA server, and
1 development server
1 production server, 1 test/QA server, and
1 development server
1 production server, 1 test/QA server, and
1 development server
Additional on-premises server instances available
Included cloud file storage 10 GB per named user
40 GB per concurrent user
10 GB per named user
40 GB per concurrent user
Additional cloud file storage available
Included maximum cloud search index size 200 MB per named user
800 MB per concurrent user
200 MB per named user
800 MB per concurrent user
Additional cloud search index size available
Support for multiple M-Files cloud vaults
Support for multiple on-premises vaults
on each M-Files Server
Support for multiple on-premises servers
Use Multi-Server Mode to build fault-tolerant on-premises implementations Add-on
Every on-premises server requires a server license. On-premises servers configured in multi-server mode to support a single M-Files instance do not require additional payment for additional server license keys required.
M-Files Base M-Files Team M-Files Business
Maximum volume per M-Files vault N/A 40 million
objects
40 million
objects
Maximum average metadata database consumption per
object
N/A 50 KB 50 KB
Maximum average search index consumption per object N/A 20 KB 20 KB
Maximum number of database calls per second N/A 100 500
M-Files Base M-Files Team M-Files Business
Community support
User Guide and M-Files Knowledge Base
M-Files User Lite on-demand learning
M-Files Academy (up to 100 users)
Guaranteed uptime (99.5%) in the cloud
Email support 8/5 8/5
Phone support 8/5 8/5
Initial response times No SLA Standard SLA Standard SLA
Fix or workaround times No SLA Standard SLA Standard SLA
24/7 Email and Phone Support Add-on Add-on Add-on