Collaboration solutions

Drive productivity with superior collaboration solutions

Collaborating with colleagues and clients can be complicated today. More people are working remotely, making it difficult to collaborate around documents in real time. While digital technology makes it easier to share files, the sheer volume of documents to be managed and tracked makes collaboration a challenge. Data silos continue to create problems as workers spend up to 30% of their time searching for the right document1. And security is a much bigger issue when files are sent and received with colleagues and clients beyond a company’s secure perimeter.

Superior collaboration solutions from M-Files can help. As an Intelligent Information Management solution, M-Files makes it easy to keep track of documents while sharing and collaborating. M-Files eliminates data silos and duplicate versions of files in attachments emailed back and forth. And with collaboration solutions that deliver an easy-to-use client portal for people outside the company, M-Files enables external stakeholders to seamlessly engage with your content and your brand.

Collaborate and share

See how M-Files enables efficient information sharing and collaboration.

Secure collaboration solutions with M-Files

M-Files is a next-generation platform for intelligently managing documents and content to improve business performance and help people find and use information more effectively. Rather than migrating data to a single repository, M-Files eliminates data silos by connecting systems, data, and content across your organization, automatically analyzing it to place it in context. As result, M-Files can automate information-driven business processes and serve up the right information to the right people when they need it.

M-Files’ collaboration solutions make it easy to work together on a document. With M-Files, finding documents is fast and easy. You simply enter a little information about what you’re looking for in the M-Files search bar, and you’ll have your content within a couple clicks. To simplify versioning, M-Files keeps a single copy of a document, providing a link to the one true version that users can share with colleagues and clients. And M-Files provides enterprise-level security with strict control over who can access a file, guaranteeing the safety and privacy of documents and data.

Simplifying external collaboration

In fields like professional services, collaboration isn’t limited to colleagues inside the company. To collaborate effectively with customers and clients, you need a collaboration software that is secure, easy to use, and a seamless extension of your brand. When it comes to sharing files, managing signatures, and securing documents that contain sensitive data, a confusing mix of SharePoint repositories, collaboration apps like Teams and Slack, and various file sync and share solutions simply won’t cut it.

To provide a unified experience for clients and customers, M-Files offers a client portal software for secure file sharing and project management. With M-Files collaboration solutions, you can quickly and easily customize a secure client portal for a particular client or project, giving your users and external parties access to documents, discussions, processes, people, and more.

Simplify collaboration

Give clients, partners, and colleagues access to the content they need in a single secure place.

Share files easily and securely

Create a public link with an expiration date and share it with external stakeholders. Put an end to collaborating on documents via email attachments.

Ensure security

Manage strict granular rights to control who has access to folders and files and what can be done with them.

Brand your portal

Configure and customize your client portal platform to create a seamless and unified experience for clients and content.

Make files available anywhere

Support remote workers by making files accessible anywhere, at any time, from any device with an Internet connection.


2020 Gartner Magic Quadrant for Content Services Platforms

See why M-Files has been named a visionary again.

Collaboration solutions for co-authoring

When working on projects with colleagues and clients, documents will often be written and edited by a group of people. M-Files’ collaboration tool simplifies the task of real-time co-authoring when working with Microsoft Office applications.

Work together in real time

M-Files’ collaboration solutions make it easy for multiple users to edit simultaneously and see changes on the document.

Save changes automatically

Changes are automatically saved, and new versions are created upon check out and check in operations.

Keep documents anywhere

The auto saving feature in M-Files works independently of a storage location. Files may be saved in OneDrive, SharePoint, local drives, or any other site.

Keep co-authored documents secure

Automatic permissions ensure that the right people – and only the right people – have access to files for collaboration.

Work with your preferred tools

The co-authoring features in M-Files work both with browser-based web clients and with M-Files Desktop Client.

More control over document security

M-Files’ collaboration solutions make it easy to keep data secure and to enforce security policies throughout your organization.

Keep information secure

M-Files gives you full control over who can access the document at each stage of a process or workflow. Access automatically changes when employees leave or move to a new role.

Enforce policies

When you distribute internal procedures and track learning assignments, M-Files provides visibility on who has done what and when.

Streamline audits

M-Files provides audit trails that can be accessed in real time. Produce audit trails and accurate information for customers or regulators with just a few clicks.

How M-Files enables efficiency for your business?

Faster Search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

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You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

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Easy collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

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Streamlined daily work

Let M-Files suggest tags for your documents and add workflows for faster processing.

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Why collaborate with M-Files?

M-Files empowers your organization to manage content and information more effectively, increasing productivity, ensuring compliance and keeping data and documents secure.

M-Files puts an end to data silos with an approach to managing and storing content that’s based on "what" a document is rather than "where" it is. With M-Files, documents can be stored anywhere – in ERP solutions, CRMs, local drives, or cloud storage, for example. Documents are saved or retrieved with a few simple keywords, creating a far simpler and more intuitive way to store and organize information.

To streamline Enterprise Content Management, M-Files provides intelligent and automated document-based workflows and connects content with intelligent automation. With M-Files, you can increase productivity of knowledge workers, strengthen collaboration, enable business continuity, and reduce business risk.


What’s the purpose of collaboration solutions?

Collaboration solutions help employees work together on documents more easily in a world where people are rarely in the same room. Collaboration technology makes it easier to work with others to create, edit, publish, and share documents with a variety of internal and external stakeholders. Collaboration solutions eliminate the headache of managing multiple versions of documents, and they help to ensure that documents remain secure even when access is granted to people outside a secure network perimeter.

What are the challenges when collaborating on digital documents?

Creating a digital document with multiple authors and editors can be a big challenge. As each contributor makes changes, keeping track of the latest versions and who has signed off on which file can be an enormous headache. The sheer volume of documents that are created by businesses makes finding the right information difficult, and workers today spend a great deal of time simply searching for or verifying that they’re working with the right files. Security is always an issue with digital documents, especially for files that contain sensitive data or confidential information.