External Repository Users

When you connect a document vault to an external repository using the Intelligent Metadata Layer technology, users in the external repository are imported to M-Files Server.

The External Repository Users view in M-Files Admin allows you to manage and refine associations between M-Files users and external repository users. When you associate an M-Files user with an external repository user, the M-Files user inherits the access rights of the external repository user. This way you can refine the access rights of an M-Files user to external repository content.

You can refine the access rights to external repository content, such as files and folders obtained via a network folder connection, by associating external repository users with M-Files users in M-Files Admin.

Depending on your connector configuration, automatic associations between M-Files users and external repository users may be established in external repository connections. See Automatic Association for more information.

For more information on Intelligent Metadata Layer, see Intelligent Metadata Layer.
Note: External Repository Users is visible only if the selected vault has one or more active external repository connections.

Complete the following steps to associate an M-Files user with an external repository user:

  1. Open M-Files Admin.
  2. In the left-side tree view, expand a connection to M-Files Server.
  3. In the left-side tree view, expand Document Vaults, and then expand a vault.
  4. Still in the left-side tree view, select External Repository Users.
    Tip: If the list contains a large number of items, you might want to filter it. To filter the view, open the View menu and click Filter. Enter a desired text to filter the column contents.
  5. Double-click the external repository user of your choice, or select the external repository user and then click Properties on the task area.
    Result:The User Properties dialog is opened.
  6. To associate an M-Files user with the selected external repository user, click the Add... button.
    Result:The Select Users dialog is opened.
  7. Select the M-Files user or users that you want to associate with the selected external repository user and then click Add.
    You can select more than one item at once. Hold down the Ctrl key to select multiple individual items or hold down the ⇧ Shift key to select adjacent items on the list.
  8. Click OK to close the User Properties dialog.
The selected M-Files user is now associated with the selected external repository user, and the M-Files user has the same access rights to the external repository content as the external repository user when the M-Files user accesses the external repository via M-Files.