External Repository User Groups

When you connect a document vault to an external repository using the Intelligent Metadata Layer technology, all or some of the user groups in the external repository are imported to M-Files Server, depending on your connector configuration.

The External Repository User Groups view in M-Files Admin allows you to manage and refine associations between M-Files users or M-Files user groups and external repository users or external repository user groups. When you associate an M-Files user or user group with an external repository user group, the M-Files user or user group inherits the access rights of the external repository user group. This way you can refine the access rights of an M-Files user to external repository content.

You can refine the access rights to external repository content, such as files and folders obtained via a network folder connection, by associating external repository user groups with M-Files users and user groups in M-Files Admin.

Depending on your connector configuration, automatic associations between M-Files users or M-Files user groups and external repository users or external repository user groups may be established in external repository connections. See Automatic Association for more information.

For more information on Intelligent Metadata Layer, see Intelligent Metadata Layer.
Note: External Repository User Groups is visible only if the selected vault has one or more active external repository connections.

Complete the following steps to associate an M-Files user or user group with an external repository user group:

  1. Open M-Files Admin.
  2. In the left-side tree view, expand a connection to M-Files Server.
  3. In the left-side tree view, expand Document Vaults, and then expand a vault.
  4. Still in the left-side tree view, select External Repository User Groups.
    Tip: If the list contains a large number of items, you might want to filter it. To filter the view, open the View menu and click Filter. Enter a desired text to filter the column contents.
  5. Double-click the external repository user group of your choice, or select the external repository user group and then click Properties on the task area.
    Result:The User Group Properties dialog is opened.
  6. To associate an M-Files user or user group with the selected external repository user group, click the Add... button.
    Result:The Select Users or User Groups dialog is opened.
  7. Select the M-Files user or user group that you want to associate with the selected external repository user group and then click Add.
    You can select more than one item at once. Hold down the Ctrl key to select multiple individual items or hold down the ⇧ Shift key to select adjacent items on the list.
  8. Click OK to close the User Group Properties dialog.
The selected M-Files user or user group is now associated with the selected external repository user group, and the M-Files user or user group has the same access rights to the external repository content as the external repository user group when the associated M-Files user accesses the external repository via M-Files.