Editing Notification Settings in M-Files Admin

M-Files can be requested to send email notifications to end users about object-related actions. Users can create new notification rules via M-Files Desktop (see Editing Notification Settings in M-Files Desktop and "Follow this object" functionality). Note that you must have read permissions to a document to receive notifications related to it.

Note: In addition to enabling notifications via M-Files Admin, for the end users to receive email notifications, event logging and M-Files Desktop notifications must be enabled.

Do the following steps to enable email notifications on the M-Files Server computer:

  1. Open M-Files Admin.
  2. In the left-side tree view, right-click the desired connection to M-Files Server and select Notification Settings from the context menu.
    Result:The Notification Settings dialog is opened.
  3. Check the Enable notifications check box.
  4. In the SMTP server field, enter the address of the SMTP server to be used for sending notification email messages.
    Example:mail.company.com. Ask your network administrator for the email server name used by your company.
  5. Optional: Check the Use encrypted connection (SSL/TLS) check box if the connection to the SMTP server is encrypted.
    Note: If you select this check box, the SMTP server port is set to 587 and you cannot change it.
  6. In the SMTP server port field, enter the port number that the SMTP server is using.
    The default ports are 25 (without SSL), and 587 (with SSL). The most commonly used ports are 25, 465, and 587.
  7. Optional: Check the SMTP server requires authentication check box if the SMTP server requires the sender to be authenticated.
    1. In the Account name field, enter the username of the sender's email account.
    2. In the Password field, enter the password of the sender's email account.
  8. In the Sender's e-mail address field, enter the email address for the notification sender.
  9. In the Sender's display name field, enter the name for the notification sender to be displayed in the From field of notification messages.
  10. In the Digest message field, specify the time when the daily digest messages are sent.
    M-Files users can choose to receive their notifications as individual messages or as a daily digest message. For more information, see Editing Notification Settings in M-Files Desktop.
  11. Click OK to save your changes and to close the Notification Settings dialog.
Notifications are now enabled on the M-Files server.