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File Management System
Features and Benefits

 
Familiar Interface
  • Integrates with Windows Explorer - instantly familiar to everyone.
  • The document repository appears as a virtual disk drive.
  • Direct opening and saving from all Windows applications.
  • M-Files menu in MS Office and AutoCAD.
  • File management is made easy by supporting all file types, including Office, PDF, and CAD files.
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Controlled Editing
  • Check-out and check-in operations eliminate the problems of simultaneous changes.
  • Preserves old versions automatically.
  • Records a change log with usernames, timestamps, and comments.
  • Automatic naming and numbering options.
 
Saving You Time Every Day
  • M-Files helps you find the right documents instantly by typing words in the search box.
  • Dynamically view documents in any hierarchical structure you choose.
  • Make the same document available from multiple folders without creating copies.
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Independent of Location
  • Remarkably fast over remote connections.
  • Traveling users can view, create, edit, and store documents in offline mode, with automatic synchronization.
  • Enable M-Files Web Access to make documents available to anyone with a Web browser, including Mac and Linux users.
  • Replication speeds up document handling in geographically separate facilities.
 
Security
  • Control data visibility; hide sensitive documents while maintaining a single storage location.
  • Simple options and customizable permission settings reduce the risk of human error.
  • Compatible with Active Directory.
  • Electronic document management system automatically schedules backups of all data.
 
 
 
Collaboration Possibilities
  • E-mail notification of new and modified documents.
  • Simple assignments for ad hoc collaboration.
  • Basic and advanced workflow capabilities for formal processes.
 
Customizable Metadata
  • The M-Files electronic document management system provides the most advanced metadata structure capabilities available, including multi-select lists and filtered fields.
  • Relationships between documents, use of collections, and templates.
  • More than documents: Manage client and project data or virtually anything by defining your own object types.
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Simple Installation and Implementation
  • Straightforward installation, ideal for implementing a document management system on your own.
  • Drag and drop existing files into M-Files.
  • Does not require dedicated IT staff.
  • Professional implementation assistance and consulting services available to customers anywhere in the world.
 
Connection to Other Systems
  • Define links to external databases to utilize existing data such as customer and project listings.
  • Import and link files from existing network shares.
  • Input paper documents from scanners and multi-function devices.
  • Import e-mail messages from your mail server.
  • Use M-Files API to meet special integration needs.