File Information Based Conditions

An M-Files document contains metadata and zero or more files. You can use the Files tab to specify search criteria related to files.

File name

If you can remember the file name or parts of it, File name is an efficient search criterion. If you remember the exact name, select the equals sign and enter the name of the file in the next field. For more information on the available operators, see Property-Based Conditions.

File size (KB)

If you want to search files of a specific size, enter the minimum and maximum file size here.

File created, File changed

You can also make searches according to the creation and modification time of the files. For more information, see Status-Based Conditions.

Linked to external location

You can make a search on files that are linked to an external location. You can choose to search within files that are all linked to one and the same external location, or within all linked files that are external to M-Files. For more information about linking files, see External File Sources.

Show duplicates only

Use the Show duplicates only option to create a view that contains only duplicate content. This is useful, for example, when you want to remove duplicate files from the vault.

Note: This option is only available when you define a filter for a view.

Example: Searching for PNG Images

  1. Click the advanced search options button () to the right of the Quick Search field.
  2. Click the Additional Conditions button.
    Result:The Additional Conditions dialog is opened.
  3. Go to the Files tab, check the Contains files check box, and select Yes from the adjacent drop-down menu.
  4. Check the File name check box and select matches wildcard pattern from the adjacent drop-down menu.
  5. Enter *.png in the text field next to the drop-down menu.
  6. Click OK to close the Additional Conditions dialog.
  7. Enter a search term in the Quick Search field or leave it empty if you do not want to filter your search any further.
  8. Press Enter or click the arrow button next the Quick Search field to start your search.
The search results show the PNG images found for your search term or all the PNG images in the vault if you omitted the search term.