Listing Area

The listing area in M-Files Desktop normally contains views and objects. The area functions very similarly to the one in Windows File Explorer. In M-Files Desktop, however, users can expand or collapse objects to view and hide, for instance, the content of an M-Files multi-file document.

If the listing exceeds the number of objects to be displayed in a single listing, the option Show more results is shown in the grouping title. By clicking this option, you can enter the paginated view.

Tip: You can quickly browse objects in the listing with your keyboard. Just select your preferred tab for the right pane (for instance the Preview tab), and start browsing with the up and down arrow keys.
Note: Some of the item names in the listing view may be displayed in gray text. This means that the full item path is too long for Windows (more than 259 characters) and that parts of it should be renamed to make the content function properly. If you are using Microsoft Windows 10, however, you can ask your system administrator to enable longer paths to be used via the registry setting mentioned in these Microsoft instructions.
Note: The Size column for an object may in some cases be empty. This means that the size of the object is temporarily unknown. When the object is opened, the size of the object is updated in the Size column.

Grouping views on the main level

The main-level views have been grouped into My Views, Common Views, External Views and Other Views. In addition, traditional folders are in a separate group. This makes it easier for the user to distinguish among these different views and navigate to My Views. Also, the regular user often does not have the permission for editing common views, so grouping common views separately clarifies the distinction between common views and the user's own views.

It is also possible to display predefined views, such as Favorites, Assigned to Me or Recently Accessed by Me, at the bottom of the listing view.

Grouping titles

Related objects are automatically grouped by object type or by property definition. This allows you to find the desired document or other object quickly and easily. For example, if you are looking for contact persons related to the project, you can find them easily under the grouping title Contact persons.

Sorting by columns

You can change the sort order the objects in the listing area by clicking a specific column heading in the listing area. The objects can be sorted, for example, alphabetically, in the order of relevance or by date. Clicking the column heading once more changes the sort order from ascending to descending, or vice versa. By holding down the Ctrl key and clicking another column heading, you can select secondary, tertiary and further sortings orders. You can add more columns to the listing area by right-clicking on the column heading area and selecting Choose Columns... from the context menu.

Listing pagination

If the listing exceeds the total number of objects allowed to be displayed in a single listing, the option Show more results is shown in the grouping title. By clicking this option, you can enter the paginated view.

The paginated listing displays the range and total number of objects in the view, as well as the commands Previous and Next that allow you to move to the next and previous pages in the view.

To change the number of results shown per page, right-click an empty space in the listing area and select Display Mode > Objects per Group in the context menu.