Document management that adapts to your needs

Manage documents, automate business processes, and ensure security and compliance.

Construction and Engineering

Construction projects are big, complex, and fragmented. To keep delivering in time and on budget, you need visibility on your processes, as well as the possibility to automate manual and lengthy tasks that drain resources. Here is how we can help.

All project information in one place

We bring together documents, emails, drawings, and more from current and past projects. No matter where they are saved. Access them at the office, at home, or on site to make better decisions.

Automate back-office tasks

To reduce project costs, we enable you to transform paper-intensive and manual processes into digital. By automating invoicing, new personnel onboarding, as-builts handover, and more, you save time and reduce the risk of mistakes.

Keep safety central on-site

We facilitate your safety efforts, as you can distribute safety procedures to multiple sites in real time, track learning assignments, and be notified of safety reports as they happen to immediately follow up with corrective actions.

What our customers say

Barton and Loguidice

Our New York based customer was struggling with different offices having their own archiving systems for documents. “Now, all our project data – specs, emails, CAD files, spreadsheets, photos – goes into M-Files. Our employees have a consistent, unified view of all project related documents, and they can be sure they’re working from the latest versions.”

Energy

Energy companies have to deliver positive performance even in periods of low commodity prices. They need quick access to correct information when things go wrong, and they need to ensure everyone who works on site is trained on the most recent safety procedures. With all that, we can help.

A complete view on sites and projects

You can access documents, emails, drawings, and more from the office or on site. It does not matter where they are saved, M‑Files gives you a full view on what is going on. We also integrate with Esri, so you can put that information on the map.

Automate back-office tasks

To reduce project costs, we enable you to transform paper-intensive and manual processes into digital. By automating invoicing, new personnel onboarding, as-builts handover, and more, you save time and reduce the risk of mistakes.

Digital safety procedures and compliance

You can distribute safety procedures to multiple sites, track learning assignments, and be notified of near misses reports. When something goes wrong, get to the most recent documentation with a few clicks and take appropriate action.

What our customers say

Team Industrial Services Case Study

Our customer wanted to move away from bulky plastic sleeves filled with printed document to make it easier for field technicians to do their job, and for staff back at the office to follow up with invoicing. With M-Files, “the administration team and the technicians can work and collaborate in real-time. We will now be able to bill sooner and collect faster.”

Healthcare

Healthcare companies often deal with loads of paper, and that gets in the way when wanting to provide excellent service to patients. Processes also need to be digitized and updated, in order to ensure patient information safety and compliance. We can help.

All patient information in one place

We bring together documents, emails, forms, and more from different archives, so that information about the patient do not get duplicated, misplaced, or lost.

Automate manual processes

Processes such as new patient registration can be automated, so that time can be saved, and mistakes can be reduced. Who does what and when is also tracked, so that it is faster to take action when needed.

Comply with HIPAA and keep patient data secure

We help you stay compliant with HIPAA, reducing the risk of unauthorized access to confidential patient information. M-Files scans your documents in search of sensitive data, and you can control who sees what depending on role, group, document type, and any other criteria.

What our customers say

Manzil Healthcare Services Case Study

Our customer has doctors visiting patients at home, and they were taking lots of documents with them, as well as filling in paper forms as a follow up to the visit. “After implementing M-Files, staff went from spending approximately 30% of their time writing up and recording information from patient visits to around 10%”

Explore product features

Want to know more about how M-Files manages documents? Here are some of the key features.

What you need, one click away

M-Files labels documents based on their content (customer, dates, project number, etc.), and you can just type in the search bar what you need.

Work with colleagues and partners

Rather than emailing attachments back and forth, share the link to the single copy of a document and never lose track of changes.

Your information is safe

We encrypt your data, and thanks to permissions, you can control access to documents depending on role, group, project, document type, and more.

Related solutions

Access documents anywhere

We make it so you can access the documents you need at the office, at home, or anywhere work is done.

Microsoft 365

M-Files adds an intuitive way to introduce workflows, ensure safety and compliance, and connect with other business tools.

Our customers

We help companies worldwide manage documents and automate business processes

Stearns Bank

Will it work for your tech stack?

With integrations, add-ins, and API we are confident it will.

Featured Content

5 Oil & Gas industry challenges solved through IIM

In this infographic, find out what the five most pressing challenges are for the Oil and Gas industry and how they can be solved with Intelligent Information Management.

48 construction industry stats to increase productivity

Rework caused by poor document control costs the construction sector $4.2 billion a year. This and more in our infographic.

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