Secure and efficient sharing and collaboration
Sharing documents as email attachments is a quick way to create chaos. No one knows which version is stored where, and who made the latest updates. Luckily, there’s a better way — the M-Files way.
Sharing documents is easy. No more lost email attachments. No more duplicate versions. The actual document stays where it is, so that there is always just one copy of any document. Just share a link to the one true version.
When your colleagues use M-Files too, sharing documents is a snap. Everyone has the same, version of the document when they need it, and should they need to point to the document, they just create a link and share it.
For external stakeholders without M-Files, you can still share documents easily and securely. Just create a public link with an expiration and share it. The recipient will be able to access the information they need.
Automatically manage access and user rights to minimize risk.
When staff collaborate on projects together, several team members participate in the creation and editing of a single document. M-Files enables a new level of efficiency with real-time co-authoring with Microsoft Office applications.
Multiple users simultaneously edit and see the changes on the document.
The co-authoring feature automatically saves changes. A new version is created upon check out and check in operations.
The auto-saving feature in M-Files is independent of storage location, such as OneDrive or SharePoint.
Security is built into co-authoring. Automatic permissions make sure the right people have access rights to the content.
The co-authoring feature works both with the M-Files Desktop Client and the browser-based Web Client.
like Microsoft Teams or Salesforce.
Tasks and assignments are a big part of working together. Maybe you need someone to review or approve your document. Maybe you need someone to publish it — or take action.
M-Files assignments are an easy way to push the document to the next stage and automate follow up on it. Assignments can be set up manually, or they can be part of an automated workflow based on the type of the document.
“The flexibility, extensibility, integration capability, and collaboration features were the criteria that led us to choose M-Files. Confusing folder structures are a thing of the past – we have transitioned to dynamic and intelligent content management that offers support and flexibility in line with our business strategy and our growth targets. In addition to saving time, M-Files has improved our quality management and reduced the risk associated with manual work.”
Juha Lehtola, IT Manager, Vahterus