M-Files 2018 Release Note.
A summary of the fixed issues and improvements.

M-Files 2018 Update 2111 (21.11.10853.5)

Improvement: Removal of unreferenced access control lists split into multiple background tasks
ID: 155298
Description: The background task that removes unreferenced, user-visible access control lists from the vault is now done in batches of 10 million items. This makes sure that the task queue does not become blocked because of this operation.

Improvement: Possibility to see the indexing status in M-Files Admin
ID: 41515
Description: When a vault is selected in M-Files Admin, it is possible to see indexing status in the left-side tree view.

Improvement: M-Files Smart Migration
ID: F-39594
Description: M-Files Smart Migration lets customers migrate data from external repositories to M-Files vaults. Additionally, it can be configured to invoke intelligence services (Smart Classifier, Smart Metadata, and Information Extractor) to automatically add metadata to the objects during migration.

Improvement: Matcher handles 2-character substitutions better
ID: 151861
Description: Matcher can now match words that contain characters “ß”, “Þ”, or “þ” when they have been substituted by their two-letter equivalents “ss”, “Th”, or “th” respectively.

Improvement: Improved error message for the method ExtractCachedItemFromIDToNameMappingString
ID: 135408
Description: Instead of the error message “Unspecified error”, the method “ExtractCachedItemFromIDToNameMappingString” now returns an error message with a file, a row number, and row content information.

Improvement: Duplicate emails are detected
ID: F-36001
Description: The duplicate detection functionality now detects duplicate emails when the emails are dragged and dropped to M-Files.

Improvement: Better error message in the classic M-Files Web when all concurrent licenses are in use
ID: 160747
Description: The classic M-Files Web now shows an improved error message when all concurrent licenses are in use.

Improvement: All drop-down menu items are now hidden in the Select Folder dialog
ID: 160938
Description: When the Select Folder dialog is opened from the listing area, the drop-down menu is empty by default. To show items in the drop-down menu, the arrow icon on the right side of the text field must be clicked and then Refresh List selected.

Defect: Windows Excel crashes when an incorrect password is entered on protected files
ID: 160240
Symptom: When a protected Windows Excel file is previewed in M-Files Desktop and the user enters an incorrect password for the file, Windows Excel crashes.
Solution: Fixed. If the user enters an incorrect password, the user must first select another file and then the original one again to get a new password prompt.

Defect: Windows Authentication for a vault database connection causes high CPU load
ID: 161181
Symptom: If Windows Authentication is used for a vault database connection, this causes high CPU usage by the Isass.exe process.
Solution: Fixed.

Defect: Vulnerability in M-Files Server
ID: 160877, CVE ID number pending
Symptom: A vulnerability in M-Files server can compromise data security.
Solution: Fixed.

Defect: Vault optimization fails
ID: 161248
Symptom: Vault optimization fails when database index compression is taken into use in a vault that uses Microsoft SQL Server as the database engine.
Solution: Fixed.

Defect: Vault extension methods not working
ID: 161094
Symptom: In some environments, Compliance Kit’s vault extension methods fail with the error RPC_E_DISCONNECTED (0x80010108): “The object invoked has disconnected from its clients”.
Solution: Fixed.

Defect: Vault administrators cannot see the Blob Storage settings in Advanced Vault Settings
ID: 161192
Symptom: Customer vault administrators cannot see the Blob Storage settings in Advanced Vault Settings.
Solution: Fixed.

Defect: Unresponsive vault application can cause the go offline operation to not be completed
ID: 159868
Symptom: When a vault application becomes unresponsive during the go offline operation, the operation cannot be completed.
Solution: Fixed.

Defect: Translate Content dialog in M-Files Admin shows new languages incorrectly
ID: 161264
Symptom: The language option menu shows resource identifiers. However, the menu should show the language names of the recently added languages.
Solution: Fixed.

Defect: Timeout error when saving a PDF file with annotations in the preview
ID: 161016
Symptom: With specific PDF files, saving with annotations in the preview causes a timeout error.
Solution: Fixed.

Defect: The text color for a pinned item cannot be changed with M-Files Theme Editor
ID: 160245
Symptom: When a user changes the text color for a pinned item with M-Files Theme Editor, nothing happens.
Solution: Fixed.

Defect: The progress window opens on top of the Duplicate File Content dialog
ID: 159987
Symptom: When the user drops duplicate content to the vault, the Duplicate File Content dialog opens. However, the Copying progress window opens on top of the Duplicate File Content dialog.
Solution: Fixed.

Defect: The error report in CXMLArchiveManager:Archive() is not sufficient
ID: 159801
Symptom: The error report in CXMLArchiveManager:Archive() does not give enough information for the user.
Solution: Fixed.

Defect: The desired values are not shown
ID: 158475
Symptom: When automatic filling of properties and metadata card configuration rules are set on the same properties, some of the property values are not the desired ones.
Solution: Fixed. In M-Files Admin, it is now possible to select if the automatic filling is done before or after the metadata card configuration. This can be done in Advanced Vault Settings > Client > Common > Metadata Card > Automatic Property Filling > Rule Evaluation Order.

Defect: Text after colon not found with search
ID: 159672
Symptom: If a document has text in the format <text>:<text>, the text after the colon (:) is not searchable with dtSearch. For example, if the user enters “123” as the search term, the document that contains “abc:123″ is not listed in the search results.
Solution: Fixed.

Defect: Sometimes temporary files are not cleared from the server disk
ID: 160700
Symptom: Sometimes temporary files are not cleared from the server disk.
Solution: Fixed.

Defect: SharePoint co-authoring cannot be started
ID: 160824
Symptom: When the user tries to start co-authoring with SharePoint, this error is shown: “The underlying connection was closed: An unexpected error occurred on a send.”
Solution: Fixed.

Defect: Settings for PDF previews not always taken into use correctly
ID: 159875
Symptom: Limitations for PDF preview files set with Advanced Vault Settings are not always correctly taken into use. This can cause documents to not have a preview file even when they are not excluded by a set of updated limitations.
Solution: Fixed.

Defect: Search filter option “Last modified > Past 24 hours” sometimes shows older objects
ID: 160241
Symptom: When the search filter option “Last modified > Past 24 hours” is used, an object that was deleted more than 24 hours ago is shown in the search results.
Solution: Fixed.

Defect: Saving the configuration for the SharePoint 2016 connector takes a long time
ID: 158330
Symptom: Saving the configuration of the SharePoint 2016 connector can take minutes if the repository is indexed at the same time.
Solution: Fixed.

Defect: Renaming unmanaged object may fail
ID: 157502
Symptom: When an unmanaged object is renamed with the “SetAllProperties” method that has the explicit check-out and check-in set, the object may fail. Usually, this kind of error happens when the object is opened in a third-party editor, or it is accessed by a virus scanner or indexing.
Solution: Fixed.

Defect: PDF conversion prevents valid LTV signatures
ID: 160915
Symptom: When a PDF document is converted to the PDF/A-1b format as part of the workflow state transition, a signature with Long Term Validation (LTV) can no longer be validated.
Solution: Fixed.

Defect: Occasional “bad cast” error message after document operations
ID: 161207
Symptom: In some environments, document operations can fail with the “Unspecified error. (bad cast)” error message. This can happen for example in Compliance Kit vaults that have Network Folder Connector installed and the Managed Properties module configured.
Solution: Fixed.

Defect: Notification emails about import and export jobs are not sent
ID: 159950
Symptom: In Advanced Vault Settings > Configuration > Notifications, you can set an email address that receives notifications about export and import jobs. However, this email address setting does not work.
Solution: Fixed.

Defect: NFC access denied error messages not showing the file path
ID: 161202
Symptom: To help troubleshooting, Network Folder Connector (NFC) can be configured to include more information in error messages. However, the access denied error messages do not show the file path although including more information is enabled.
Solution: Fixed.

Defect: Navigation between views is slow
ID: 159420
Symptom: Sometimes the navigation between views can be slow.
Solution: Fixed.

Defect: MFShell crashes when M-Files vaults are browsed
ID: 161049
Symptom: Sometimes MFShell crashes when the user browses M-Files vaults.
Solution: Fixed.

Defect: M-Files Server crashes
ID: 160398
Symptom: Sometimes M-Files Server crashes when objects are searched.
Solution: Fixed.

Defect: M-Files cannot be used
ID: 158793
Symptom: In some vault structures, the remote database modifications generate many versions of the objects in M-Files. Sometimes this can cause a situation where M-Files cannot be used.
Solution: Fixed.

Defect: Metadata suggestions are not automatically shown with the Save as function
ID: 161138
Symptom: When the user adds a new document to a vault from an application with the Save As function, the metadata card opens without any metadata suggestions. When the user clicks the Analyze button in the metadata card, the metadata suggestions are shown. However, the metadata suggestion should be shown automatically in the metadata card.
Solution: Fixed.

Defect: Finding PII with M-Files Discovery does not function correctly
ID: 161052
Symptom: When M-Files Discovery finds more than one PII in a document, the PII value is left empty and the PII description includes only one description.
Solution: Fixed.

Defect: File Explorer crashes after adding a new folder during folder selection
ID: 160732
Symptom: In a view that that has a grouping level with “Show only subfolders that were recently selected by the user” selected, the user can enter text in the Select Folder dialog to select the folder. If the text does not match existing values, the user can click Add value and enter information to the dialog that is opened. When the user closes the dialog with any of the buttons, File Explorer crashes.
Solution: Fixed.

Defect: External repository connector does not function correctly
ID: 146275
Symptom: Sometimes M-Files gets the same information many times from the external repository.
Solution: Fixed.

Defect: Error when saving attachments with similar names from Outlook to M-Files
ID: 159493
Symptom: In Outlook, when a user saves attachments that are named similarly with the Save attachments to M-Files function, an error message is shown.
Solution: Fixed.

Defect: Error when replacing document with document from another vault
ID: 160714
Symptom: When a document is checked out, it cannot be replaced with a document from another vault with drag and drop. Thus, an error message is shown.
Solution: Fixed.

Defect: Error when internal index files are accessed
ID: 161008
Symptom: When the user accesses internal index files in multi-server mode configuration or dtSearch indexer, the error message Access denied is shown.
Solution: Fixed.

Defect: Error when importing files from an external source
ID: 160498
Symptom: Sometimes an error message is recorded in the Windows Event Log when files are imported from an external source. Also, the imported file name contains a trailing whitespace.
Solution: Fixed.

Defect: Error message when using the metadata card in Microsoft Word
ID: 161151
Symptom: Sometimes when a user uses the metadata card with Microsoft Word and selects a property value, the error message “It is illegal to call out while inside message filter” is shown.
Solution: Fixed.

Defect: Error message when checking in changes
ID: 159164
Symptom: When the Compliance Kit is in use, the function “Check In Changes” in Microsoft Word and Excel sometimes shows the “Not found” error message.
Solution: Fixed.

Defect: Email synchronization that takes more than an hour to finish fails
ID: 161074
Symptom: When the email synchronization with the Microsoft Exchange Online External Mail Sources connection takes more than an hour to finish, the synchronization fails.
Solution: Fixed.

Defect: Consecutive object updates related to pseudo-users cause issues
ID: 158793
Symptom: Consecutive updates to access control lists related to pseudo-users can cause a lot of strain to the M-Files server.
Solution: Fixed.

Defect: Compliance Kit Log Exporter cannot restart the export process
ID: 159083
Symptom: Sometimes there is an error message “The export process has stopped due to an error. The process should be restarted” in the Compliance Kit Log Exporter dashboard. When the user tries to restart the module, the error message “The statement has been terminated” is shown.
Solution: Fixed.

Defect: Cannot open a reporting object
ID: 160871
Symptom: When a user tries to create and open a reporting object in a vault with M-Files Desktop, the operation fails with the error message “The underlying connection was closed: An unexpected error occurred on a receive”.
Solution: Fixed.

Defect: Broken link in error dialog after failed preview
ID: 159958
Symptom: When a preview cannot be shown, the error dialog “Preview not available for this file” opens. If the hyperlink “Browse previewer applications online” in the dialog is clicked, the hyperlinked web page does not open.
Solution: Fixed. The link has been removed.

Defect: A great number of warnings in Windows Event Log about weak conflicts
ID: 159519
Symptom: Sometimes when replication packages are imported, a great number of warnings are recorded to the Windows Event Log.
Solution: Fixed. In Advanced Vault Settings, there is now a new setting Content Replication and Archiving > Importing > Report Weak Conflicts. With this setting, it is possible to enable or disable the warnings about weak conflicts.”

M-Files 2018 Update 2110 (21.10.10725.5)

Improvement: Client authentication of the REST API no longer uses case-sensitive vault comparison
ID: 160468
Description: Previously, services based on the REST API used case-sensitive vault GUIDs to validate the authentication. The comparison is now case-insensitive.

Improvement: Custom date and time formatting for notification emails
ID: 149403
Description: You can now set a custom date and time format for notification emails in Advanced Vault Settings > Notifications.

Improvement: Possibility to expand NACL Properties dialog in M-Files Admin
ID: 140119
Description: In M-Files Admin, it is now possible to expand the size of all dialogs that have the Permissions tab. This includes the Named Access Control List Properties dialog.

Defect: Authentication for EOT connector does not work
ID: 160414
Symptom: When an admin configures an external object type (EOT) connector, authenticates the integration user on the dashboard successfully, and saves and applies the configuration, the integration user cannot sometimes be authenticated. The operation fails with the error message “The data source couldn’t be accessed. The connection isn’t authenticated. Please go to the dashboard tab.”
Solution: Fixed.

Defect: Cannot copy files to a vault from long paths
ID: 159254
Symptom: When the user copies a file to a vault from a folder that has a long path, this error is shown: “Illegal characters in path.”
Solution: Fixed.

Defect: Cannot drag and drop files to the classic M-Files Web
ID: 160574
Symptom: When non-administrator users drag and drop files to the classic M-Files Web, the browser becomes unresponsive.
Solution: Fixed.

Defect: Cannot log in with local Windows login account in new M-Files Web and Mobile
ID: 160619
Symptom: When Windows authentication is used and the user enters the username and a custom domain in the format “domain\username” to log into the new M-Files Web or M-Files Mobile, the login fails.
Solution: Fixed.

Defect: Clearing multiple value list-based property values at once does not work
ID: 158166
Symptom: When a user selects objects that have different values for a property of the data type “Choose from list”, the property value is shown as “(varies)”. If the user clears this value, the user does not get indication that the real values are not cleared. When the user selects one of these objects again, the value is still shown.
Solution: Fixed.

Defect: Co-authoring via SharePoint not working
ID: 157879
Symptom: Co-authoring documents via SharePoint fails if the SharePoint URL consists of server part only and does not contain a path to a subsite.
Solution: Fixed.

Defect: Conversion from Word to PDF not working
ID: 159852
Symptom: When there is a transparent shape in a Word file and a user moves the file to a workflow state that has the action “Convert to PDF format” enabled, the operation fails with an error message.
Solution: Fixed by upgrading the related third-party components.

Defect: Converting a Visio document to PDF not working as expected
ID: 157933
Symptom: When a Visio (VSDX) file is converted to the PDF format, some text gets different font, color, or both.
Solution: Fixed by upgrading the related third-party components.

Defect: CreateSharedLink method creates invalid link
ID: 160416
Symptom: The M-Files API call SharedLinkOperations.GetSharedLink returns an invalid link error when the link has been created by a vault application via Vault Application Framework.
Solution: Fixed.

Defect: Error in replication package import
ID: 160532
Symptom: When an administrator does a scheduled replication import on a cloud server, the import fails with the error message “Padding is invalid and cannot be removed”.
Solution: Fixed.

Defect: Error in view import
ID: 160024
Symptom: In some cases, when views are imported, the “Invalid view location” error is shown.
Solution: Fixed.

Defect: Excel pivot chart renders incorrect server-side PDF
ID: 155075
Symptom: When there is a certain pivot chart in an Excel file and the file is converted to the PDF format on the server side, the chart is incorrectly shown in the PDF file.
Solution: Fixed by upgrading the related third-party components.

Defect: External repository search indexing stops
ID: 160811
Symptom: When a vault application changes the “auxiliary indexer” settings, the existing search indexers are sometimes dropped out from the external repository host. After this, the search indexing cannot get new and changed objects for indexing and the search index is no longer up to date. The event log shows the error message “The combined indexer was unavailable for this external repository”.
Solution: Fixed.

Defect: Importing partially destroyed object does not work
ID: 160534
Symptom: A content package contains an object that is marked as partially destroyed (destroyed partially = true) and a destroyed object version. When an administrator imports the content package, the import fails with the error message “Invalid object name ‘OBJECTVERSIONLI’”.
Solution: Fixed.

Defect: M-Files OLE DB is shown as repository search refinement
ID: 160486
Symptom: The “M-Files OLE DB External Object Type Connector” application is enabled and there is an object type that uses an external connection with the M-Files OLE DB application connection. When a user does a search, The Filters tab shows multiple “M-Files OLE DB” options under the Repository section.
Solution: Fixed.

Defect: Metadata index rebuild issue in shared mode
ID: 160394
Symptom: If the ConfigurationType setting is set to Shared and only the metadata index is rebuilt, the file indices are incorrectly rebuilt as well.
Solution: Fixed.

Defect: Moving data set properties up or down in Reporting and Data Export does not work
ID: 160443
Symptom: When an administrator creates a new data set in the Reporting and Data Export section in M-Files Admin, the administrator cannot move the properties of the data set with the up and down arrow buttons. The operation fails with the error message “Unspecified error”.
Solution: Fixed.

Defect: Network Folder Connector locked out from domain after domain password change
ID: 160390
Symptom: When the domain password has been changed, Network Folder Connector sometimes uses the old password several times. With sensitive malicious access policy, this can make the domain controller to lock out the user from accessing the domain.
Solution: Fixed.

Defect: Office for the web in the Classic M-Files Web does not open documents in read-only mode
ID: 160814
Symptom: If the Shared Public Link configuration is disabled in the vault, Office for the web in the classic M-Files Web does not load documents in the read-only mode. This error message is shown instead: “Sorry, there was a problem and we can’t open this document.”
Solution: Fixed.

Defect: PDF conversion quality problems with PowerPoint files
ID: 158908
Symptom: When a user moves a PowerPoint (PPTX) file to a workflow state that has the action “Convert to PDF format” enabled, the conversion results are unsatisfactory.
Solution: Fixed by upgrading the related third-party components.

Defect: Pinned tab behavior causes slowness
ID: 160564
Symptom: The Pinned tab scrolls through all the pinned items every time the tab is made visible which causes slowness.
Solution: Fixed.

Defect: Replacing a file in a multi-file document adds the file extension to the filename
ID: 160585, 160593, 160670
Symptom: When a user replaces a file in a multi-file document with a file that has the same name, the file extension part of the name gets repeated.
Solution: Fixed.

Defect: Show more link is shown although all object type search refinements are listed
ID: 160507
Symptom: On the Filters tab, the Show more link is shown under the Object type section even if all available object types are listed. In that case, nothing is done if a user clicks the link.
Solution: Fixed.

Defect: View columns are not distributed to the users as expected
ID: 159433
Symptom: If the “Remove all users’ custom display settings in this view” checkbox is not checked, the “Save As Common Display Settings” checkbox for views does not work as expected. The current behavior is by design, but the checkbox text is misleading.
Solution: Fixed. The text was changed to “Apply the changes for all users and override the users’ display settings in this view”.

Defect: XLSX save as type suggested for XLSM files
ID: 160372
Symptom: A user opens an XLSM file from M-Files with Excel. When the user tries to save the file in Excel with the “Save to M-Files” option in the M-Files ribbon, the suggested save as type on the metadata card is XLSX.
Solution: Fixed.

M-Files 2018 Update 2109 (21.9.10629.5)

Improvement: Client secret value not visible in the mail source configuration
ID: 158927
Description: The mail source configuration for Microsoft Exchange Online requires the user to enter a client secret. Because the client secret is comparable to a password, the user interface now hides the characters.

Improvement: Limit the CPU load of indexing
ID: 154617
Description: The priority of the text extraction processes was decreased to the below normal priority class.

Improvement: Option for scheduling Matcher build time
ID: 160321
Description: M-Files Matcher can now be configured to rebuild its internal state once daily at a specified time.

Improvement: Performance Improvement for URL searches
ID: V-43831
Description: When a user does a search with an M-Files URL, the search is now by default executed against the database instead of favoring full text search. This increases the performance. If you want to use another search mode, you can specify the search mode as a URL parameter.

Improvement: Share views to other users in M-Files Desktop
ID: 15191, 129596, 160017
Description: There is now a command in the context menu of M-Files Desktop to share a private view to other users. The command opens an email message that contains a link to the view. Changes to the original view do not have an effect on the shared view, and vice versa.

Improvement: Undelete and destroy commands now further away from each other
ID: 156810
Description: The Undelete and Destroy commands are now further away from each other in the context menu of M-Files Desktop. This makes it less likely for the user to accidentally destroy a deleted object.

Improvement: User Action Log now records exports and offline availability operations
ID: V-42398
Description: The User Action Log feature now records two new operations in addition to the existing functionality. The feature records when metadata or file data is exported, and when objects are marked to be available offline.

Defect: Automatic conflict resolution fails when “Last modified by” is M-Files Server
ID: 160247
Symptom: Automatic conflict resolution is enabled and “Notify users” is set to “Yes”. If a document is modified first in a source vault and then in a target vault by M-Files Server, the import fails with the error message “Foreign key reference target does not exist”.
Solution: Fixed.

Defect: Cannot reload a page in classic M-Files Web
ID: 160254
Symptom: In some Firewall-based environments, when users reload the page in the classic M-Files web, this error is shown: “Unexpected end of content while loading JObject”.
Solution: Fixed. The cookie consent feature was changed which is why the users must accept the use of cookies again.

Defect: Compliance Kit event handlers can cause an unspecified error
ID: 142678
Symptom: Check-out and check-in operations can cause Compliance Kit event handlers to not work. The error message “Unspecified error” is shown instead.
Solution: Fixed.

Defect: Content package import fails with “Simple Metadata Merge” and “Override with Files”
ID: 160302
Symptom: The “Simple Metadata Merge” and “Override with Files” functionalities are enabled in the target vault and a replication package is imported to the vault. If the package contains a checked-out single-file document that does not have other changes, the import fails. This occurs also when an object is checked out and then either checked in without changes or the checkout is canceled before the replication package is created.
Solution: Fixed.

Defect: History information in M-Files Desktop shows incorrect information
ID: 150440
Symptom: The version history of the latest checked-in object version is shown on the metadata card title area and in the History dialog. If an object is checked out, this history information is shown differently for the user who checked out the object than for other users. Additionally, if the user cancels the check out, the history information changes.
Solution: Fixed.

Defect: Information Extractor causes slowness
ID: 160304
Symptom: In some environments, Information Extractor causes general slowness.
Solution: Fixed.

Defect: Invalid sessions after server switch do not redirect users to login page in classic M-Files Web
ID: 159075
Symptom: In MSM environment, routing traffic to a new server makes the current web sessions invalid. In the classic M-Files Web, user sees the error message “An unknown error occurred. This might be an error caused by the Web server.”
Solution: Fixed. User is now redirected to the login page.

Defect: Lock conflicts and snapshot isolation errors in the vault database
ID: 158501
Symptom: In some cases, vault settings are written to the vault database at an incorrect time. This causes lock conflicts and snapshot isolation errors in the database.
Solution: Fixed.

Defect: Mark Approved shows the comments of a previous version
ID: 159073
Symptom: When you use the Mark Approved command on the task area, M-Files opens the Comments dialog with the comments of the previous object version.
Solution: Fixed.

Defect: Misleading cookie banner text in classic M-Files Web
ID: 160289
Symptom: In the classic M-Files Web, the text in the cookie consent banner says that information on user behavior is shared with social media, advertising, and analytics partners although it is not.
Solution: Fixed.

Defect: Notification template import fails in new or restored vault
ID: 158762
Symptom: When a user creates a new vault or restores a Firebird vault, push notification templates are not imported to the vault until the vault is restarted. Additionally, the following error message is recorded in the Windows event log: “An SQL update statement yielded a probable lock conflict”.
Solution: Fixed.

Defect: OleDb EOT Connector connection fails, if the connection credentials are specified in Advanced Option
ID: 160508
Symptom: OleDb EOT Connector connection does not work, if connection credentials are specified in the Advanced Options section of the configuration.
Solution: Fixed.

Defect: Open read-only files prevent automatic logout
ID: 158572
Symptom: If the user has a document open in the read-only mode, the user cannot be automatically logged out from M-Files.
Solution: Fixed. A new registry setting “IgnoreOpenReadonlyHandlesOnAutoLogout” was added. When it is set to true, open read-only files do not prevent automatic logout.

Defect: Searches cause timeout errors if the vault contains duplicate content
ID: 160318
Symptom: Searches can cause timeout errors if the vault contains many copies of the same document.
Solution: Fixed.

Defect: SSO login sometimes shows empty page in classic M-Files Web
ID: 160040
Symptom: When a user tries log in to the classic M-Files Web with SSO and there are no concurrent user licenses available, an empty page is shown.
Solution: Fixed. Now an appropriate message is shown, and the user is redirected to the login page.

Defect: Wrong default value for WOPI Enabled
ID: 159418
Symptom: In the Advanced Vault Settings section of M-Files Admin, the “WOPI Enabled” setting under “Client > Classic Web > Office for Web” shows “Yes” as the default value. However, the feature is not enabled by default.
Solution: Fixed. Now the default value is “No”.

Defect: “ConcurrentLicensesLimit” registry setting not working correctly
ID: 159080
Symptom: When an administrator sets a registry key setting to limit the number of concurrent users in a specific vault, the configuration is incorrectly applied to all vaults that are attached to the server. When users try to access these servers, they get the error message “No more concurrent user licenses available”.
Solution: Fixed.

Defect: “GetObjectFileIndexByNameForFileSystem” method is case-sensitive
ID: 159857
Symptom: The “GetObjectFileIndexByNameForFileSystem” API method does not to find a file if the name of the file has different character casing as in the API call.
Solution: Fixed.

M-Files 2018 Update 2108 Service Release 1 (21.8.10524.6)

Defect: Unable to login to M-Files using M-Files Web if the vault contains a lot of user groups with aliases
ID: 160636
Symptom: Unable to login to M-Files using M-Files Web if the vault contains a lot of user groups with aliases.
Solution: Fixed. This change applies to M-Files Server only.

Defect: Concurrent license is not released correctly
ID: 160480
Symptom: When a user is logged out of the classic M-Files Web automatically, the user is removed from the “Logged-In Users” list, but the concurrent license is not released. As a result, concurrent licenses are necessarily not available although not all or any of them are in use. The issue occurs only when a metadata card configuration has been set.
Solution: Fixed. This change applies to M-Files Server only.

M-Files 2018 Update 2108 (21.8.10524.3)

Improvement: Update to Microsoft .NET Framework version requirement
ID: V-42560
Description: The Microsoft .NET Framework requirement in M-Files installations is now 4.7.2 or later.

Improvement: Support for annotations in new M-Files Web
ID: V-40951, V-33574
Description: Users can now create and edit annotations in the new M-Files Web. After the user has created an annotation, the user must refresh the page to see the annotation object in the listing area.

Improvement: Sign-in support with UPN-formatted username in new M-Files Web
ID: V-40834
Description: When you sign in to the new M-Files Web, you can now use your email as the username. Previously, only the format “domain\username” was supported.

Improvement: Security improvements in Office for the web operations in new M-Files Web
ID: V-41906
Description: When a user uses Microsoft Office for the web in the read-only or edit mode, the new M-Files Web now identifies the individual user sessions.

Improvement: Remove vault application related warning message
ID: 157625
Description: A confusing and irrelevant warning message about vault application behavior is no longer written to the Windows event log.

Improvement: Performance improvement for classic M-Files Web
ID: V-38913
Description: The performance of loading the alias names in the classic M-Files Web was improved.

Improvement: New user setting “Default Tab for Object” in M-Files Desktop
ID: 62159
Description: You can now select which tab to show in the right pane as default when you select an object in M-Files Desktop. Click your username in the upper right corner and select “User settings > Default Tab for Object” to select one of these options: Metadata, Preview, and Automatic Selection (default). By default, the same tab that you viewed the previous object with is shown.

Improvement: New step to refreshing status of external mail source
ID: 159709
Description: A step was added to the refreshing status of mail sources to improve the progress of the refresh operation. The new last step includes the final synchronization operations which were not monitored before. Previously, it was possible that the progress was 99% complete for a long time.

Improvement: M-Files Discovery estimates the number of objects to be processed
ID: F-34214, V-34361
Description: M-Files Discovery can now estimate the number of objects to be processed. This is helpful when you have not used Discovery in a vault or an external repository before.

Improvement: Extract Metadata scenario for M-Files Discovery
ID: F-34214
Description: You can now set M-Files Discovery to use metadata values extracted by the Text Analytics, Matcher, Smart Classifier, and Smart Metadata intelligence services.

Defect: Windows Authentication for a database connection causes high CPU load
ID: 159686
Symptom: If Windows Authentication is used for a database connection, this causes multiple logons and logoffs. This, in turn, significantly increases the CPU load on the server.
Solution: Fixed.

Defect: Vulnerability in the classic M-Files Web
ID: 158505
Symptom: A vulnerability in the classic M-Files Web can compromise data security.
Solution: Fixed.

Defect: Vulnerability in M-Files Server
ID: 158506
Symptom: A vulnerability in M-Files Server can compromise security.
Solution: Fixed.

Defect: Vault availability check unnecessarily records errors
ID: 159661
Symptom: The vault availability check with the REST API unnecessarily records errors to Windows event log when the vault is not available.
Solution: Fixed.

Defect: Users with “Full control of vault” cannot disable vault applications
ID: 158601
Symptom: Users with the “Full control of vault” administrative rights can enable a disabled vault application but cannot disable it. They cannot install or uninstall vault applications, either.
Solution: Fixed.

Defect: Uninformative error message related to the delta generation functionality
ID: 158110
Symptom: When the delta generation functionality finds a problematic file, it records this uninformative error message to the Windows event log: “The system cannot find the file specified.”
Solution: Fixed. The error message now contains a file and object ID.

Defect: The M-Files Web WOPI service does not work with a proxy server model
ID: 159847
Symptom: The Office for the web operations do not work as expected in M-Files Web when the application server is set up on a proxy server. The service requests of the M-Files Web WOPI service do not get to their target because of a binding issue.
Solution: Fixed.

Defect: The “Invalid date format” SQL Server error unnecessarily shown with views
ID: 126239
Symptom: If there is a view that uses the “YearAndMonth” option and properties have the value “December 9999”, the view cannot be opened in SQL Server vaults. The value “November 9999” works correctly.
Solution: Fixed.

Defect: Simple property concatenation can cause a property to not be exported
ID: 159110
Symptom: There are two properties in this scenario: Property A refers to Property B with simple concatenation. If a user disables the concatenation and deletes Property B, and then tries to export Property A, it is not included in the replication package.
Solution: Fixed.

Defect: Shared public links do not work after replication
ID: 159498
Symptom: Replication does not correctly move shared public links to the target vault.
Solution: Fixed.

Defect: Settings related to the length of the file content cannot be changed
ID: 159644
Symptom: The settings “Maximum Length of File Contents” and “Maximum Length for Single File Content” cannot be changed in Advanced Vault Settings in M-Files Admin. M-Files shows an error message instead.
Solution: Fixed.

Defect: Set permissions state action not working in new M-Files Web
ID: 160039
Symptom: When a user changes the workflow state of the object in the new M-Files Web to a state that has the “Set permissions” action enabled, the specified permissions are not set for the object.
Solution: Fixed.

Defect: Repository access check logs in unnecessarily
ID: 160003
Symptom: A repository access check unnecessarily does a login. This causes slowness in environments with many users.
Solution: Fixed.

Defect: Replication jobs with simple metadata merge sometimes do not work correctly
ID: 158311
Symptom: A replication job that uses simple metadata merge is stopped with this error: “Import of the object ‘<Object ID>’ from a content package failed.” This happens if these conditions are true: “Override with Files” is set to “Yes” and the document is a multi-file document in the source vault and a single-file document in the target vault.
Solution: Fixed.

Defect: Replication can stop because a conflict occurs
ID: 159693
Symptom: The import of a replication package can stop when M-Files tries to create a conflict object.
Solution: Fixed.

Defect: Related object hierarchy disappears after vault restart
ID: 158948
Symptom: In the Advanced Vault Settings section of M-Files Admin, the saved configuration for “Client > Desktop > Listing > Related Object Hierarchy” disappears after a vault restart.
Solution: Fixed.

Defect: Read-only emails not saved correctly
ID: 157861
Symptom: When a user saves an email to M-Files, the M-Files Outlook category is set even though the email has the read-only attribute. As the result, the subsequent “Save As” operations fail for the read-only email.
Solution: Fixed.

Defect: Properties not always prefilled correctly in the new M-Files Web
ID: 159685
Symptom: Properties are not always prefilled correctly in the new M-Files Web.
Solution: Fixed.

Defect: Print and Download prevention does not work correctly in the classic M-Files Web
ID: 158784
Symptom: The Print and Download prevention feature in Compliance Kit does not prevent printing with shortcut keys in the classic M-Files Web.
Solution: Fixed.

Defect: Pin icon not working
ID: 160018
Symptom: When a user clicks the Pin icon on the option ribbon of the metadata card to pin or unpin an object, the operation has no effect and the Pinned tab does not get updated.
Solution: Fixed.

Defect: OCR conversion cannot be completed for images with a high resolution
ID: 158950
Symptom: Optical character recognition cannot be done when the resolution of an image is higher than supported.
Solution: Fixed. If needed, M-Files resizes the image before processing.

Defect: More than one last modified search option shown as default search filter
ID: 160080
Symptom: Under the “Last modified” search options on the Filters tab, it is possible to set more than one default search filter. The selected default search filters are shown in bold and they are listed under Your default filters. However, only the one that is selected with the radio button is active.

Solution: Fixed.

Defect: M-Files URLs do not find replicated objects
ID: 159778
Symptom: If objects are replicated from one vault to another and the original objects are deleted, M-Files URLs do not find the replicated objects.
Solution: Fixed.

Defect: M-Files Network Folder Connector does not correctly show folder names with a dot
ID: 158872
Symptom: M-Files Network Folder Connector does not correctly show folder names that contain a dot.
Solution: Fixed.

Defect: M-Files does not always detect duplicate vault content
ID: 159967
Symptom: When the user saves content with a 3rd party application, M-Files does not always detect duplicate vault content.
Solution: Fixed.

Defect: M-Files Desktop can operate as if the mouse button is held down
ID: 156591
Symptom: When the user comes back to M-Files Desktop from another window, M-Files sometimes operates as if the mouse button is held down.
Solution: Fixed.

Defect: M-Files Admin shows user account related commands to all administrators
ID: 158376
Symptom: M-Files Admin shows the New User, Import User, and Import User Group commands to users who are not allowed to manage user accounts. However, they cannot use the commands.
Solution: Fixed.

Defect: Metadata card configuration rules not always applied in classic M-Files Web
ID: 160101
Symptom: In the classic M-Files Web, metadata card configuration rules for custom placeholder values are applied only once for a user session. As a result, all the related property values do not get automatically filled.
Solution: Fixed.

Defect: Metadata card configuration rule does not set workflow state in classic M-Files Web
ID: 160102
Symptom: In the classic M-Files Web, the metadata card configuration rule that sets the workflow state is not applied when a new document is created.
Solution: Fixed.

Defect: Low disk space causes MFIndexer to crash continuously
ID: 156564
Symptom: When the server has low disk space, the Optimize Database operation can cause frequent errors related to a crashed M-Files Indexer service.
Solution: Fixed.

Defect: Last modified search options shown incorrectly
ID: 160136
Symptom: Under the “Last modified” search options on the Filters tab, a user sets another default search filter than “Any time”. Then the user clicks the Home tab and opens the Filters tab again. Under “Last modified”, the selected default filter is listed twice and “Any time” is missing.
Solution: Fixed.

Defect: Incorrect timestamps in new M-Files Web
ID: 160048
Symptom: In the new M-Files Web, the value of a timestamp property can be different on the metadata card than in the listing area.
Solution: Fixed.

Defect: Incorrect default value for the file size limit in PDF conversions
ID: 159553
Symptom: The file size limit for PDF conversions does not have the correct default value in Advanced Vault Settings. The conversion of files larger than 1,048,576 bytes causes an error. The effective maximum size is 10,485,760 bytes.
Solution: Fixed.

Defect: Identical scope can cause federated authentication configurations to be deleted
ID: 159642
Symptom: A user creates two or more federated authentication configurations with identical scopes in M-Files Admin. When the user closes M-Files Admin and opens it again, all except one of the configurations are deleted without a warning.
Solution: Fixed. There is now a validation warning about an identical scope.

Defect: Files in a history version of a multi-file document are editable in the new M-Files Web
ID: 159039
Symptom: In the new M-Files Web, files in a history version of multi-file document are editable in Office for the web. M-Files Desktop correctly tells the user that the file is only available in the read-only mode.
Solution: Fixed.

Defect: External sources can cause migration to Microsoft SQL to not complete
ID: 159641
Symptom: New or edited external sources that use basic authentication can cause a vault database migration from Firebird to Microsoft SQL Server to not complete.
Solution: Fixed.

Defect: Exported Word file not saved to M-Files correctly
ID: 159678
Symptom: When a user exports a document from Microsoft Office to M-Files in PDF/XPS format, the metadata card is not opened. The user can find the exported file in the “Other” view.
Solution: Fixed.

Defect: Error when importing duplicate value list items
ID: 159791
Symptom: If a user imports a value list with duplicate item names and a document whose properties include one of the duplicate value list items, a “Violation of PRIMARY KEY constraint” error occurs.
Solution: Fixed.

Defect: Editing view properties causes an error
ID: 157867
Symptom: If the user changes view settings and clicks Apply before OK in the properties dialog of a view, M-Files shows an “Invalid pointer” error.
Solution: Fixed.

Defect: Documents cannot be saved to M-Files if they are also converted to multi-file documents
ID: 158506
Symptom: A document cannot be saved to M-Files from a third-party application if it is converted to a multi-file document at the same time.
Solution: Fixed.

Defect: Deadlock in M-Files Desktop
ID: 160168
Symptom: In some environments, getting listing can cause deadlock in M-Files Desktop.
Solution: Fixed.

Defect: Data type filter for property definitions does not work in the configurations editor
ID: 159612
Symptom: In the configurations editor of M-Files Admin, the data type filter for property definitions does not work correctly.
Solution: Fixed.

Defect: CSV exports unnecessarily add single quotes
ID: 158807
Symptom: CSV exports unnecessarily add single quotes for integers and floating data type values.
Solution: Fixed.

Defect: Column width issue with Word documents
ID: 159798
Symptom: When a user opens a Word file, the width of the first column in a table is changed. If the user saves and opens a local copy of the file, the column width is correct.
Solution: Fixed.

Defect: Classic M-Files Web crash
ID: 160050
Symptom: Sometimes when a user opens a view that has virtual folders, the operation fails with the error message “502 Bad Gateway error” and one more error is written to the Windows event log.
Solution: Fixed.

Defect: Class names that contain non-English characters not searchable in M-Files Web
ID: 159776
Symptom: Class names are not found on the metadata card in M-Files Web if they contains non-English letters.
Solution: Fixed.

Defect: Citrix session does not log out the user
ID: 146582, 132231
Symptom: If a Citrix user closes their session, the user-specific MFStatus.exe process does not stop. Thus, the user is not logged out from M-Files. This uses resources in the Citrix server and can cause problems in environments that use concurrent M-Files licenses.
Solution: Fixed. It is possible to disable the fix with the registry setting “CitrixKeepMFStatusAfterDisconnecting”.

Defect: Changed software language has no effect on tab names in M-Files Desktop
ID: 157620
Symptom: When the user changes the software language in M-Files Desktop, the change does not have any effect on tab names. For example, the Preview and Pinned tabs are shown in the previously selected language. The language is changed after the user logs out and the logs back in to the vault.
Solution: Fixed.

Defect: Cannot replace a single-file document in certain conditions
ID: 159749
Symptom: A single-file document has a file that has no extension and an automatic title that contains a dot. When a user tries to replace the file with another file, the operation causes this error: “The property <property name> has an automatically generated value.”
Solution: Fixed.

Defect: Cannot exclude the Document class from training with M-Files Smart Classifier
ID: 160121
Symptom: The “Classes to be Excluded from Training” setting in the configuration for Smart Classifier Background Tasks does not accept Document as a value.
Solution: Fixed.

Defect: Cannot disable automatic updates with the M-Files installer configuration
ID: 158832
Symptom: The option to disable automatic updates with the XML node “root/Common/AutomaticUpdates/CheckForUpdates” in the M-Files installer configuration does not work.
Solution: Fixed.

Defect: Cannot copy document vaults in M-Files Admin
ID: 159830
Symptom: The Copy Document Vault operation in M-Files Admin causes this error: “Copying of database table “LOGIN” failed.”
Solution: Fixed.

Defect: Automatic filling does not work correctly with a property filter in the classic M-Files Web
ID: 158332
Symptom: In the classic M-Files Web, the value lists for two separate properties are refined with the same filter that returns more than 100 records. This causes one of the property values to be deleted during automatic filling.
Solution: Fixed.

Defect: Assignment properties not shown when making a copy of a document
ID: 143235
Symptom: When a document is assigned to a person, M-Files adds properties to its metadata (Assignment description, Deadline, Assigned to). When the document is copied with the “Make Copy” command, the assignment-related properties are not shown on the metadata card. The properties are added to the metadata card only after the document is checked in.
Solution: Fixed.

Defect: An “Access is denied” error unnecessarily recorded during logout
ID: 159273
Symptom: Vault logouts cause “Access is denied” errors to be unnecessarily recorded to the Windows event log.
Solution: Fixed.

Defect: “Restore Properties with Specific User” does not work correctly
ID: 158233
Symptom: The “Restore Properties with Specific User” setting in Advanced Vault Settings does not work correctly.
Solution: Fixed.

Defect: “Maximum Number of Objects per Listing” does not work in the classic M-Files Web
ID: 159711
Symptom: The Advanced Vault Settings value for “Maximum Number of Objects per Listing” is not used in in the classic M-Files Web.
Solution: Fixed.

Defect: “Excluded Property Definitions” does not work for export packages
ID: 158213
Symptom: The “Excluded Property Definitions” setting in Advanced Vault Settings does not cause property definitions to be excluded from export packages.
Solution: Fixed.

M-Files 2018 Update 2106 (21.6.10322.8)

Improvement: Vault-level health check to Multi-Server Mode
ID: V-26543
Description: In Multi-Server Mode, it is now possible to examine vault availability with a vault-level the health check on load balancers instead of the previously used server-level mechanism.

Improvement: User interface change to resetting default search filters
ID: 155460
Description: The “Reset all filters” button was changed to an icon with a tooltip because the text did not fit the button in all languages. The new icon is visible on the “Filters” tab when the user has set default filters.

Improvement: Short and long user credential keys for EOT connection strings
ID: 158971
Description: The configuration for OLE DB External Object Type (EOT) Connector now lets you select whether to enter credential keys in the connection string as “uid” and “pwd” or “User ID” and “Password”.

Improvement: Rename pinned items
ID: 139949
Description: You can now use M-Files Desktop to rename items in the Pinned tab. This changes the name on the Pinned tab only and does not have an effect on the actual object.

Improvement: Refresh interval settings for external database connection and object types to M-Files Admin
ID: 104747
Description: Default timeout settings for full refresh and quick refresh were added under the “Connection to External Databases” settings in the Advanced Vault Settings section in M-Files Admin. Also new object type level timeout settings were added under the “Object Types” subnode.

Improvement: Reference property whitelisted
ID: 159951
Description: The “Reference” (PROPERTYDEF_REFERENCE) property can now be used as a field in AutoCAD title blocks.

Improvement: Performance improvements for M-Files Desktop
ID: 159420
Description: The performance of viewing and navigating pinned items in M-Files Desktop was improved.

Improvement: Layout fixes to the Filters tab
ID: 155157
Description: The user interface layout on the Filters tab in M-Files Desktop was improved.

Improvement: Improved network efficiency for Smart Metadata, Knowledge Graph, and Smart Classifier
ID: 159499
Description: If Smart Metadata, Knowledge Graph, or Smart Classifier is configured with an incorrect API key, it stops issuing requests to the server until the API key is changed.

Improvement: Hide view confirmation dialog
ID: V-40860
Description: When a user selects “Hide View” in M-Files Desktop, a confirmation dialog is now opened.

Improvement: Co-authoring support to Multi-Server Mode
ID: V-30696
Description: Office for the web-based co-authoring in Multi-Server Mode is now supported.

Improvement: Class specification for new assignment created through M-Files API
ID: 159109
Description: When a user creates a new assignment using M-Files API, the user can now specify the assignment class for it.

Defect: Vulnerability in M-Files Server
ID: 157121
Symptom: A vulnerability in M-Files Server may compromise security.
Solution: Fixed.

Defect: Vulnerability in M-Files Desktop
ID: 157571
Symptom: A vulnerability can compromise M-Files Desktop security.
Solution: Fixed.

Defect: Unnecessary log entries in Windows event log
ID: 159316
Symptom: When a user opens an Excel or Word document, the “Access is denied” log entry is sometimes written to the Windows event log.
Solution: Fixed.

Defect: Smart Classifier configuration disappears from M-Files Admin
ID: 159808
Symptom: In vaults that are configured with external value list items, the Smart Classifier configuration can disappear from M-Files Admin. If this happens, the “Not Found” error is written to the Windows event log.
Solution: Fixed.

Defect: Promoted objects indexed incorrectly to combined index
ID: 159442
Symptom: A user creates unmanaged objects and then promotes and removes some of them. Some of the objects are indexed with the same ID hashes, and the indexing fails with the error message “An attempt was made to create an object and the object name already existed”.
Solution: Fixed.

Defect: Preview does not always work for Microsoft Excel
ID: 152619
Symptom: If another add-in is used in Outlook in addition to the M-Files add-in, it can happen that the preview for Excel files no longer works.
Solution: Fixed.

Defect: PDF saved to M-Files without metadata
ID: 159678
Symptom: A user has created a DOCX document in Word. When the user creates a PDF/XPS from it in Word and saves it to M-Files, the metadata card is not opened to be filled.
Solution: Fixed.

Defect: Password reset requests can cause M-Files Server to stop working
ID: 158397
Symptom: Reading from the password reset request collection is not protected with a lock. When the collection is accessed while new requests are added or old ones are removed, the M-Files Server service can stop working.
Solution: Fixed.

Defect: Optimize Database (Thorough) job stuck in Azure
ID: 150993
Symptom: The weekly Optimize Database (Thorough) process can get stuck during the third step in Azure. This is caused by a call to a non-responsive external service that prevents the vault from going offline.
Solution: Fixed.

Defect: OCR settings do not work correctly
ID: 157753
Symptom: The file format options for scanning and OCR can only be changed with client-side settings. However, they also change server-side behavior. If an empty value is given in Advanced Vault Settings, OCR does not work for any extensions.
Solution: Fixed.

Defect: Object ID in Additional Conditions not working with IDOL searches
ID: 159505
Symptom: When a user does a search with the status-based additional condition “Object ID” specified, the search returns also documents that do not match this search condition.
Solution: Fixed.

Defect: M-Files Desktop can become unresponsive because of a folder operation
ID: 159352
Symptom: M-Files Desktop can become unresponsive because of a folder operation if 1) the folder uses the option “Show only subfolders that were recently selected by the user” and 2) the value list behind the related folder structure is connected to an external database.
Solution: Fixed.

Defect: M-Files client crashes after renaming and opening a file
ID: 159369, 159435
Symptom: Sometimes when a user renames and opens a file in parallel, the operation causes a deadlock or crash in the M-Files client.
Solution: Fixed.

Defect: M-Files API connections with M-Files authentication not working
ID: 159665
Symptom: M-Files API connections with M-Files authentication can fail with the error message “Your software is too old for the format of this password on the server”.
Solution: Fixed.

Defect: Login account license cannot be changed because of a nonupgraded vault
ID: 156536
Symptom: If a vault is online but not upgraded, a change in the license settings of a login account that is used in that vault can cause an error.
Solution: Fixed.

Defect: Information Extractor records unwanted exceptions to event log
ID: 159400
Symptom: M-Files Information Extractor unnecessarily records these exceptions to the Windows event log: “COM object that has been separated from its underlying RCW cannot be used.”
Solution: Fixed.

Defect: Incorrect annotation permissions in classic M-Files Web
ID: 159281
Symptom: The permissions of an annotation object type and class are set so that all internal and external users can view and create annotations. A user uploads a PDF file to M-Files to a class, that is set to convert it to a multi-file document, and creates an annotation on the PDF file in classic M-Files Web. The operation succeeds, but the annotation gets an incorrect NACL (“Full control for all internal users”).
Solution: Fixed.

Defect: External repository metadata index gets stuck with dtSearch
ID: 157042
Symptom: External repository metadata index gets stuck in a loop with dtSearch.
Solution: Fixed.

Defect: Event in a UI extensibility application can cause M-Files Desktop to become unresponsive
ID: 158990
Symptom: When a UI extensibility application reacts to view location change event and shows a modal dialog, an automatic offline transition can cause M-Files Desktop to become unresponsive.
Solution: Fixed.

Defect: Error message not informative
ID: 157654
Symptom: Updating object permissions based on changes to the NACL can fail with the error message “Not found”. The error message has no information about the failed object.
Solution: Fixed. Now the following error message is shown: “Updating the ACL of the object version <version> failed”.

Defect: Delta replication from on-premises to cloud causes database inconsistencies
ID: 157518
Symptom: When a delta replication package is migrated from an on-premises vault to a cloud vault, the import process can cause inconsistencies in the database. This happens when the object checkout status is included in the package.
Solution: Fixed.

Defect: Data type filtering for properties in M-Files Admin does not always work
ID: 158661
Symptom: In the M-Files Admin configuration editor, the property selector can sometimes show properties of the wrong data type.
Solution: Fixed.

Defect: Configuration for external file sources cannot be applied
ID: 159291
Symptom: When 1) gRPC is used, 2) external file source properties are filled with an imported file, and 3) a user makes any changes to the external file source configuration, the changes cannot be applied.
Solution: Fixed

Defect: Cannot refresh search results after promoting objects
ID: 159054
Symptom: A user promotes an unmanaged object and then makes a search so that the search results contain the recently promoted object. When the automatic refresh operation takes place, an error occurs, and the operation fails.
Solution: Fixed.

Defect: Cannot migrate from Firebird to Microsoft SQL Server database
ID: 159641
Symptom: If a vault has new or edited external file sources or mail sources that use basic authentication, migration from Firebird to Microsoft SQL Server database fails with the error message “Migrating document vault “<vault name>” failed”.
Solution: Fixed.

Defect: Cannot edit document
ID: 156199
Symptom: A user tries to edit a document to which the user has the edit permissions. If there is at the same time a queued background operation that changes the object permissions, editing the document can fail with the error message “Access denied”.
Solution: Fixed.

Defect: “Parameter is incorrect” issue when a Microsoft Word document is opened
ID: 157549
Symptom: When the user opens a Microsoft Word document with certain shapes, the error “Parameter is incorrect” is shown.
Solution: Fixed.

M-Files 2018 Update 2105 Service Release 1 (21.5.10227.5)

Defect: Saving an email does not work in M-Files Desktop
ID: 159630
Symptom: The user has the M-Files Desktop version 21.5.10227.3 on a computer that does not have M-Files Server. When the user tries to save or drag and drop an email to M-Files, this error message is shown: “Class not registered.”
Solution: Fixed. This change applies to M-Files Desktop only.

M-Files 2018 Update 2105 (21.5.10227.3)

Improvement: Support for barcode generation in PDF conversions
ID: V-40829
Description: Word files including barcodes can now be fully converted to PDF. Earlier, barcodes were converted as this text: “Bar code generator is not set”.

Improvement: Notifications for automatic conflict resolution enabled by default
ID: 159550
Description: The Automatic Resolution of Conflicts feature now notifies by default the users whose changes are discarded in conflict resolution.

Improvement: Microsoft Graph API based AD synchronization now the default option
ID: V-5252
Description: In Advanced Vault Settings, the default value of the “Use Microsoft Graph API” setting is now “Yes” for user group synchronization with Azure AD.  Additionally, the default value of “Microsoft Graph API Base URL” is “https://graph.microsoft.com/v1.0” instead of “https://graph.microsoft.com/beta”.

Improvement: Metadata suggestions are cached
ID: V-1731
Description: Metadata suggestions are cached so that if a file is analyzed a second time (without being changed), the results can be returned more quickly.

Improvement: Information Extractor gives better diagnostics
ID: V-41550
Description: You can now enable detailed logging for Information Extractor to help diagnose potential performance issues. Additionally, the Matcher dashboard was improved to show information about its internal state.

Improvement: Cookie consent in the classic M-Files Web
ID: V-38893
Description: The classic M-Files Web now shows users a GDPR-compliant cookie consent dialog.

Defect: Vulnerability in M-Files Server
ID: 156578
Symptom: A vulnerability in M-Files Server may compromise security.
Solution: Fixed.

Defect: User action log entries are shown incorrectly
ID: 156284
Symptom: Entries in User Action Log show the “path” and “name” elements incorrectly if Cyrillic characters are used.
Solution: Fixed.

Defect: Search parameters with the underscore character not working in classic M-Files Web
ID: 158603
Symptom: A user does not have an active session in the classic M-Files Web. When the user makes a search with a URL that contains search parameters with the underscore character (_), the search fails with the error message “Invalid URI part encoding”. The same search URL works correctly if the user is logged in.
Solution: Fixed.

Defect: Order for search facet does not work
ID: 158888
Symptom: Even though a search facet is configured with the sortMode parameter (for example, “sortMode”: “asc”) in M-Files Admin, the filters are not shown in the defined order.
Solution: Fixed.

Defect: Opening a document from a view fails
ID: 159233
Symptom: When a user goes to a view, that has a grouping level based on an object type, and tries to open a document, the operation fails with the “Not found” error. The same error occurs also when, in the view, the user expands an object that is referencing a document and tries to open the document from the object relationships.
Solution: Fixed.

Defect: Mismatch of date values in new M-Files Web
ID: 159081
Symptom: In the new M-Files Web, the value of the date property in the listing area does sometimes not match the same property value in the metadata card.
Solution: Fixed.

Defect: M-Files runs slowly because of Text Analytics
ID: 159092
Symptom: When Text Analytics is configured with many properties, it can cause significant CPU spikes which makes M-Files run slowly.
Solution: Fixed.

Defect: M-Files Admin sometimes does not set the connection string parameter for external object types
ID: 158731
Symptom: A user creates an external object type in M-Files Admin. When the user later uses the API to get ObjTypeAdmin, the object type parameter in the connection string can be “-1” instead of the actual ID.
Solution: Fixed.

Defect: M-Files Admin does not check if the temporary file path location exists
ID: 156317
Symptom: Viewing details of M-Files event log entries in M-Files Admin sometimes results in the “Invalid Directory” error.
Solution: Fixed.

Defect: Macedonian not available for metadata card configuration translation
ID: 159002
Symptom: When a user goes to the metadata card configuration and tries to add a translation for a configuration value in the “Translate Content” dialog, Macedonian is not in the list of available languages.
Solution: Fixed.

Defect: Logger related access denied errors in event log
ID: 156943
Symptom: The “Access is Denied” errors are written to the Windows event log because of M-Files logging.
Solution: Fixed.

Defect: Large number of workflow states prevents workflow creation
ID: 156875
Symptom: There is a large number of workflow states (more than 5000). When an administrator tries to create or copy a workflow M-Files Admin, the operation fails with the error message “Unspecified error”.
Solution: Fixed. The error message was improved. Now it informs that the maximum number of workflow states can be increased (by default, 5000).

Defect: Infinite loop of error dialogs with multi-file documents
ID: 157390
Symptom: Sometimes when a user works with multi-file documents, the “Incorrect parameter” error dialog is opened, and the user gets an infinite loop of these error dialogs until the file explorer crashes.
Solution: Fixed.

Defect: Importing shortcuts generates a lot of event log entries
ID: 153576
Symptom: Importing a package that contains shortcuts causes the Windows event log to be filled with entries.
Solution: Fixed.

Defect: IDOL indexing does not work if predefinedIndexName contains invalid characters
ID: 158450
Symptom: Some special characters in the value of the predefinedIndexName setting in the IDOL configuration cause the vault indexing to fail. This error message is recorded to the Windows event log: “The M-Files indexer failed to index the vault: “.
Solution: Fixed.

Defect: Icons for notification object types shown incorrectly in Compliance Kit
ID: 158700
Symptom: After Compliance Kit installation and sample structure import, the “Notification Rule” and “Notification Log” object types have custom icons. The icons are shown incorrectly as large background images in the “Object Type Properties” dialog in M-Files Admin.
Solution: Fixed.

Defect: Full-text search in German does not work with some words
ID: 158891, 157461
Symptom: Full-text searches do not find German compounds if the vault primary search language is not English.
Solution: Fixed.

Defect: Files with a new extension are not indexed
ID: 158654
Symptom: A file with an extension that is set to not be indexed is checked in to a vault. When a user changes the extension to one that is set to be indexed, the file is still not included in indexing.
Solution: Fixed.

Defect: Facet range limits with large numbers do not work with IDOL
ID: 158398
Symptom: Facet range limits of over 10,000 used with Micro Focus IDOL do not work.
Solution: Fixed.

Defect: External Repository indexing cannot be disabled with Smart Search
ID: 159088
Symptom: Smart Search indexes external repositories even when indexing them is disabled.
Solution: Fixed.

Defect: External object types cannot be created with the legacy external object type configuration
ID: 158411
Symptom: When a user creates an external object type and tries to use the legacy external object type configuration, an error is shown: “Failed to prepare the SQL statement.”
Solution: Fixed.

Defect: Empty file saved to M-Files after M-Files or Word hangs or crashes
ID: 156253
Symptom: Sometimes when a user is editing a checked-out document, M-Files or Word can hang or crash. If this happens, an empty file is saved to M-Files.
Solution: Fixed.

Defect: Classic web icons not rendered when application hosted as sub-website
ID: 158709
Symptom: When the classic M-Files web is hosted as a sub-website under another website, icons are not visible in the context menus.
Solution: Fixed.

Defect: Cannot save to M-Files
ID: 150515
Symptom: In some rare cases, when a user is saving an email to M-Files, the operation fails with the following error message: “cannot call methods on suggestioncontrol prior to initialization”.
Solution: Fixed.

Defect: Automatic updates not disabled after upgrade from M-Files 2018 to M-Files Online
ID: 157152
Symptom: M-Files 2018 is running with the “EnableUpdates” setting disabled (0). After a manual upgrade from M-Files 2018 to M-Files Online, automatic installations are not prevented. Thus, a new package gets downloaded and installed.
Solution: Fixed.

Defect: Automatic update installation keeps failing
ID: 158107
Symptom: After an automatic update is downloaded, M-Files tries to install it immediately, but the installation fails with a notification that the latest update could not be installed. Update is tried again automatically every 30 seconds, but it keeps failing. If the user clicks the “Retry” button, the installation is successfully finished.
Solution: Fixed. The registry setting “MainSleepingInterval” should always be set to be a higher value than the setting “ConfirmDialogAutoCloseDurationInSeconds”.

Defect: Automatic filling cannot be disabled
ID: 159059
Symptom: Even though the administrator disables automatic filling of properties for the classic M-Files Web and M-Files Mobile in the Advanced Vault Settings section in M-Files Admin, the feature is enabled.
Solution: Fixed.

Defect: Additional SQL login permissions required for running nightly maintenance
ID: 158707
Symptom: Nightly maintenance has a recently added step for detecting and killing long lasting (more than 10 hours) SQL queries.
To run this step, additional “VIEW SERVER STATE” SQL Server permission is necessary for the database administrator login specified in the vault properties.
Solution: Fixed.

Defect: Additional full-text search languages do not work
ID: 159206
Symptom: Additional search languages set with Advanced Vault Settings in M-Files Admin are not used in searches.
Solution: Fixed.

Defect: “Save As” error with PDFs
ID: 158354
Symptom: When the user tries to save a PDF to an M-Files vault with the “Save As” dialog, the file is not saved. Instead, the following error is shown: “The system cannot find the file specified.”
Solution: Fixed.

Defect: “Follow this object” notification rules cannot be removed for destroyed objects
ID: 157662
Symptom: A “Follow this object” notification rule cannot be removed in the Notification Settings dialog if the object has been destroyed.
Solution: Fixed.

Defect: “Create All” does not check in files one after the other in classic M-Files Web
ID: 158720
Symptom: When a user drags and drops multiple files to the classic M-Files Web, the check-in is done only once after all the objects are created. Thus, properties added to the previous object will not be available for the next object.
Solution: Fixed.

Defect: Objects per Group not working
ID: 158797
Symptom: Search results or objects in a view are shown in one page even though the number of objects exceeds the set maximum in Display Mode > Objects per Group.
Solution: Fixed.

M-Files 2018 Update 2104 (21.4.10123.9)

Improvement: Automatic Online and Offline Transition
ID: V-25
Description: When Automatic Online and Offline Transition has been taken into use, online and offline transitions in M-Files Desktop happen automatically based on the status of the connection to M-Files Server.

Improvement: Automatic Resolution of Replication Conflicts
ID: F-26555
Description: The usability of the replication feature was improved so that users do not have to manually resolve conflicts. M-Files resolves conflicts based on the rule that the oldest change always wins.

Improvement: Cloud-enabled intelligence services do rudimentary network checks
ID: V-39040
Description: Smart Classifier, Smart Metadata, and Knowledge Graph now do rudimentary network checks during initialization. They do a ping test, DNS lookup test, and a request test to make sure that there are no network issues. The results of the tests are written to the dashboard of the service.

Improvement: OAuth support for external mail sources in Exchange Online
ID: V-27554
Description: You can now use OAuth authentication for external mail sources when you use a Microsoft Exchange Online email server. Additionally, the other authentication services were updated to use modern Microsoft APIs.

Improvement: Verify and Repair shows additional information about faulty objects
ID: 157032
Description: The Verify and Repair operation now reports a maximum of 100 faulty objects. The report shows the object ID, the object type, and the checked-out version (or the latest checked-in version) of the faulty objects.

Defect: Vault restart necessary after editing event handlers in Multi-Server Mode
ID: 158553
Symptom: After event handlers are set, removed, or modified in a Multi-Server Mode vault, the vault must be restarted to update the information to every server.
Solution: Fixed.

Defect: Access Denied error from external repository blocks quick indexing
ID: 158873
Symptom: The “Access Denied” error from an external repository blocks processing the objects in the quick indexing list.
Solution: Fixed. Unreachable objects are now skipped.

Defect: All further logins to vault fail after canceling Azure AD login dialog quickly
ID: 156526
Symptom: If a user closes the Azure AD login dialog at a specific time, all subsequent federated login attempts fail on all vaults.
Solution: Fixed.

Defect: Azure AD (OAuth 2.0) login to M-Files Web fails with VPN
ID: 158662
Symptom: In some environments with VPN, when a user tries to log in to the classic M-Files Web using Azure AD (OAuth 2.0), the login sometimes fails with the error message “interaction_required: AADSTS50076: Due to a configuration change made by your administrator, or because you moved to a new location, you must use multi-factor authentication to access”.
Solution: Fixed.

Defect: Bringing the vault online fails
ID: 158774
Symptom: It is not possible to bring the vault online because terminating database sessions during the online transition fails.
Solution: Fixed.

Defect: Canceling replication import not working
ID: 158355
Symptom: Canceling an ongoing replication import takes a long time. When a user clicks the Cancel button or stops the scheduled import, the job is canceled but the actual reading of the XML package continues to the end. This makes the cancelation take the same amount of time as completing the import.
Solution: Fixed.

Defect: Cannot delete a file in multi-file document
ID: 156910
Symptom: A user cannot delete a file in a multi-file document if another user has created a public link to it.
Solution: Fixed. Public links to the latest version of a file are now deleted when the file or the object is deleted.

Defect: Conversion from Excel to PDF not working
ID: 158604
Symptom: Converting an Excel file to the PDF/A-1b format can get jammed when the conversion is done as part of the workflow state transition.
Solution: Fixed by upgrading the related third-party component.

Defect: Conversion to PDF not working
ID: 158604
Symptom: Converting a Word file to PDF can fail with the following error message when the conversion is done as part of the workflow state transition: “Object reference not set to an instance of an object”.
Solution: Fixed by upgrading the related third-party component.

Defect: Deadlock in taskpool threads
ID: 158703
Symptom: Taskpool threads sometimes end up in deadlock. This prevents the client-process from logging out from the vault.
Solution: Fixed.

Defect: Event details show unescaped XML encoding
ID: 157379
Symptom: In the M-Files event log, the event details of the “Vault settings modified” event can contain a mixture of XML and JSON instead of well-formed syntax.
Solution: Fixed. The “New settings” and “Old settings” JSON values are now shown in the event details instead of the raw event XML.

Defect: Ground Link proxy login fails because of expired evaluation license
ID: 158933
Symptom: After the evaluation license has expired (30 days), the Ground Link proxy dashboard shows the “Login Failed” error if M-Files Admin is used with an M-Files user account. This should not happen since a license is not necessary for a Ground Link proxy. With a Windows user account, login works as specified.
Solution: Fixed.

Defect: Importing a large package fails
ID: 158343
Symptom: When a user tries to import a large package (over 100 000 files with versions included), the import can fail with the error message “Padding is invalid”.
Solution: Fixed.

Defect: Last updated timestamp not changed after refreshing external object type
ID: 158698
Symptom: External object type refresh with batched update (m-files.batchedupdate=true) does not change the last updated timestamp. This causes too frequent updates (API calls) to check if the data is out of date.
Solution: Fixed.

Defect: M-Files Server crashes
ID: 158323
Symptom: M-Files Server crashes if there are several millions of background tasks and a user goes to Background Tasks in M-Files Admin.
Solution: Fixed.

Defect: M-Files Server leaks memory
ID: 158803
Symptom: M-Files Server leaks memory when indexing external repositories.
Solution: Fixed.

Defect: Metadata card issue with prefillable classes
ID: 157624
Symptom: When the metadata card configuration is unreadable (for example, because of errors) and the prefillable classes feature is enabled, the metadata card cannot be opened.
Solution: Fixed. The class is now left empty if the metadata card configuration is unreadable.

Defect: Object type mismatch after migration from legacy database connection
ID: 158713
Symptom: When a user converts a legacy database connection configuration to the application connection using the M-Files OLE DB service, the operation fails with the “Object type mismatch” error.
Solution: Fixed.

Defect: Objects sometimes deleted from IDOL index in index export
ID: 157281
Symptom: IDOL can be configured so that the setup is accompanied with a separate scheduled task to export the data from the daily index to the main index and the setting “distributedIndexPropagationThreshold” is set to a high value. With the “Simple distribution mode” feature, there is a risk that M-Files accidentally deletes index records if this kind of configuration is used.
Solution: Fixed.

Defect: Only document classes available as subfolder
ID: 156003
Symptom: A user creates a view that shows every object in the view and adds a grouping level with “Class” as the grouping level property. When the user configures the grouping level to show only subfolders that were recently selected by the user, the user can select only document classes as a subfolder instead of every available class.
Solution: Fixed.

Defect: Pinned tab not working correctly
ID: 158683
Symptom: When a user first moves an object on the “Pinned” tab and then clicks the object, the check-out dialog is opened instead of showing the object on the listing area.
Solution: Fixed.

Defect: Quick refresh not working in new web
ID: 158690
Symptom: In the new M-Files Web, the quick refresh for external object types does not work.
Solution: Fixed.

Defect: Save to M-Files in Outlook fails with data type error
ID: 158356
Symptom: When a user tries to save an email to M-Files using the “Save to” option in Outlook, the operation fails if a property that is specified in the email client integration settings has been deleted.
Solution: Fixed.

Defect: Several PDF conversion quality problems
ID: 127535, 149297
Symptom: There are unsatisfactory PDF conversion results for certain Microsoft Office files when the conversion is done as part of the workflow state transition.
Solution: Fixed by upgrading the related third-party components.

Defect: Smart Metadata shows an error when trying to save configuration
ID: 158687
Symptom: When an administrator sets up an additional property configuration with no property specified in the Smart Metadata configuration, an “Invalid pointer” error is shown.
Solution: Fixed.

Defect: Suggesting property values in search options takes a long time
ID: 158665
Symptom: A user opens the search options and selects a property of the data type “Choose from list”. When the user is entering the property value, starting from the second character, it takes a long time to offer suggestions.
Solution: Fixed.

Defect: Unable to specify maximum number of objects in view
ID: 156635
Symptom: It is not possible to specify the maximum number of objects to be shown in a view.
Solution: Fixed. The setting “Maximum Number of Objects” added to the view query options in M-Files Admin.

Defect: “UpdateMetadataInFile” slow for large files with a huge number of functions
ID: 156949
Symptom: The “UpdateMetadataInFile” API call can take a long time (about 30 minutes) for a huge Excel file.
Solution: Fixed by upgrading the related third-party component. The call now takes about 10 seconds.

M-Files 2018 Update 2103 (21.3.10021.4)

Improvement: A new default setting for object skipping when replication imports a package
ID: 158368
Description: Items that cannot be imported are no longer skipped by default during import jobs if they were destroyed in the source vault when they were exported. Instead, they cause the import job to fail. This can prevent accidental loss of data.
The Advanced Vault Settings section in M-Files Admin now contains new job-specific settings. This way, M-Files administrators can set certain unimportable items to be skipped or set them to cause the import to fail.

Improvement: Default value can be set for the Classification scenario in M-Files Discovery
ID: V-37836
Description: You can now set a default class value for the Classification scenario in M-Files Discovery. If the application does not find a value from the document content, it uses the configured default value. This way, the class is set even if no suitable value is found from the document.

Improvement: Full name now shown in the user menu in M-Files Desktop
ID: 150175
Description: M-Files Desktop now shows the full name of the user in the user menu. If the full name is not available, M-Files shows the name of the login account like in earlier versions.

Improvement: Notifications about changed vault settings now broadcast to vault applications
ID: 156097
Description: A notification is now broadcast to vault applications when vault settings are changed.

Defect: Concurrent license user not removed from the “Logged-in Users” list
ID: 153887
Symptom: When a concurrent license user logs out from M-Files, the user is not removed from the “Logged-in Users” list in M-Files Admin.
Solution: Fixed.

Defect: Conversion to multi-file document causes an error
ID: 158100
Symptom: When a user converts more than one single-file documents to multi-file documents and the user does not have delete access to all the single-file documents, an error occurs.
Solution: Fixed. Single-file documents are deleted only if the user has the delete access to them.

Defect: Importing files from an external source stops
ID: 155318
Symptom: Importing from an external source stops completely when the property “Name or title” is read from an XML file and the corresponding file is missing. Instead, M-Files shows the error message “Processing the contents of the external source ‘<Source>’ failed”.
Solution: Fixed.

Defect: Incorrect error shown when users are imported from Okta with an invalid private key
ID: 158461
Symptom: When users are imported to M-Files with group synchronization from Okta, and an invalid private key is used, the error details are not shown. An invalid pointer error is shown instead.
Solution: Fixed.

Defect: Insufficient error details when M-Files fails to update an object access control list (ACL)
ID: 158544
Symptom: If M-Files fails to update an object ACL based on a named ACL, an error is shown in the background tasks section of M-Files Admin. The error message does not, however, show the object ID and the version number of the object. This makes diagnosing and fixing the problem difficult.
Solution: Fixed.

Defect: M-Files Smart Metadata shows a “not found” error on the dashboard
ID: V-38765
Symptom: When an external repository is configured and indexed, M-Files Smart Metadata sometimes shows a “not found” error on the application’s dashboard. This can happen if one of the indexed files from the external repository is no longer available.
Solution: Fixed.

Defect: New M-Files Web login issue with Turkish
ID: 158465
Symptom: If the backend for new M-Files Web has been set up using a Turkish installation of M-Files, login to the new web fails.
Solution: Fixed.

Defect: Spaces break some configurations in the M-Files Admin configuration editor
ID: 158300
Symptom: Space characters are interpreted incorrectly for multi-line text values in the M-Files Admin configuration editor.
Solution: Fixed.

Defect: The keyboard command for copying not always working on the metadata card
ID: 20373
Symptom: The keyboard command for copying (Ctrl+C) does not always work on the metadata card. This depends on how the metadata card was opened.
Solution: Fixed.

Defect: Validation issue with the Object Creator module of Compliance Kit
ID: 157860
Symptom: A user creates a panel group in Object Creator. When the user then tries to create a copy rule and select the panel group key for it, the operation cannot be done. Instead, a validation error is shown in the admin console. This happens because the panel group label does not appear in the selection list box.
Solution: Fixed.

Defect: Vulnerability in M-Files Server
ID: 158756
Symptom: A vulnerability in M-Files Server may compromise security.
Solution: Fixed.

Defect: Vulnerability in the classic M-Files Web
ID: 157918
Symptom:  A vulnerability may compromise data security in the classic M-Files Web.
Solution: Fixed.

Defect: Windows event log polluted with a translation-related Compliance Kit error
ID: 157859
Symptom: M-Files Compliance Kit officially supports English and Finnish translations. If a Compliance Kit vault is used with the classic M-Files Web and a browser that uses any other language, Windows event log polluted with this error: “Object reference not set to an instance of an object.”
Solution: Fixed.

Defect: “Forgot your password?” link not working in the mobile app
ID: 158548
Symptom: When the user taps “Forgot you password?” in the mobile application, the password reset request cannot be created and an error is shown instead. This happens if the vault uses vault-level login accounts and the user is not logged in to the vault.
Solution: Fixed. The creation of the password reset request now works correctly with vault-level login accounts as well.

Defect: “Save As” error with PDFs
ID: 158354
Symptom: When the user tries to save a PDF to an M-Files vault with the “Save As” dialog, the file is not saved. Instead, the following error is shown: “The system cannot find the file specified.”
Solution: Fixed.

M-Files 2018 Update 2102 (21.2.9928.4)

Improvement: Faster notification generation
ID: 158674
Description: Improved the performance of notification generation by adding more efficient capabilities for event filtering.

Improvement: Improvements to PII Analysis configuration in M-Files Discovery
ID: V-34215
Description: In the configuration for the PII Analysis scenario in M-Files Discovery, the drop-down menus for the target properties now show only properties of the allowed data type. Thus, “Target Property (Indicator)” shows Boolean properties, “Target Property (Description)” shows text (multi-line) properties, and “Target Property (Value)” shows text (multi-line) properties.

Improvement: User group synchronization plugin for Okta
ID: V-34103
Description: M-Files now supports user group synchronization from Okta. The new Okta plugin is similar to the plugin that imports user groups and users from Azure AD.

Defect: Ground Link does not work with gRPC encryption
ID: 158106
Symptom: When the gRPC encryption is enabled, Ground Link fails with the error message “Session not valid”.
Solution: Fixed
 
Defect: Azure AD error if UPN has a single quote (‘)
ID: 157768
Symptom: Getting the user’s full name and email address from Azure AD fails if the user account name or the user principal name (UPN) has the single quote character (‘).
Solution: Fixed.

Defect: Client-side email integration fails with a large number of customers
ID: 130133
Symptom: A large number of customers are managed in the Firebird database in M-Files and the “Customer” object type is configured in the email integration.
There is an email sender address with a domain part that matches more than 100 000 results in full-text search. Now, when a user tries to save an email, the operation fails with the error message “Your search request yielded too many results. Use more precise words in your search request.”
Solution: Fixed.

Defect: Conversion to PDF not allowed in offline mode
ID: 158030
Symptom: When a document has been marked for offline availability and a user tries to convert it to PDF, the following error message is shown: “This operation is not allowed in offline mode.”
Solution: Fixed.

Defect: Conversion to PDF not working for large files
ID: 158029
Symptom: When a user tries to convert a large file to the PDF format, the operation sometimes fails with the following error message “OLE has sent a request and waiting for reply”.
Solution: Fixed.

Defect: Duplicate files not shown for non-document objects
ID: 157991
Symptom: When duplicate file content has been detected for an object that is not a document, the duplicate files are not shown under the “Duplicate File Content” node in the listing area.
Solution: Fixed.

Defect: Federated authentication plugin not working after temporary low memory condition
ID: 156394
Symptom: After a low memory situation, instantiation of a COM object out-of-process starts to fail with E_FAIL (Unspecified error).
Solution: Fixed.

Defect: File incorrectly detected as duplicate
ID: 158020
Symptom: When a user saves a new file to M-Files using the “Save As” dialog in Microsoft Word, the “Duplicate File Content” dialog is shown even though the file is not a duplicate of any file in the vault.
Solution: Fixed.

Defect: GetObjectVersionAndPropertiesOfMultipleObjects method does not return all versions
ID: 156639
Symptom: When calling GetObjectVersionAndPropertiesOfMultipleObjects with multiple versions of the same object, the method will only return the latest two versions.
Solution: Fixed.

Defect: indexJobBatchSize does not have an effect with dtSearch
ID: 158208
Symptom: If an administrative user changes the value of indexJobBatchSize related to the metadata or file data index, the change does not have an effect. Because there is no effective batch boundary at all, the logical timestamp is committed at the end of data only, instead of after a batch is completed.
Solution: Fixed.

Defect: Inserting reports into the bottom section of the view fails
ID: 158139
Symptom: Reports inserted to the bottom section of the view work incorrectly. The bottom section opens briefly and then closes.
Solution: Fixed.

Defect: M-Files Admin crashes after setting license for Smart Classifier
ID: 157726
Symptom: When a user tries to set a license for Smart Classifier, M-Files Admin becomes unresponsive.
Solution: Fixed.

Defect: M-Files Server leaks memory
ID: 158281
Symptom: M-Files Server leaks memory in operations that involve complex access control lists in the environments with gRPC.
Solution: Fixed.

Defect: Multi-file documents misbehave when group labels are hidden
ID: 156756
Symptom: There is a Compliance Kit UI Configuration rule on documents for hiding group labels for related objects. Now, when the user checks out/in or does some other operations on a multi-file document, the files in that multi-file document disappear from the listing. To get them back, the user needs to refresh the listing, for example, by pressing F5.
Solution: Fixed.

Defect: Navigation in metadata card configuration fails
ID: 155845
Symptom: When a user navigates too deep in the configurator tree for a metadata card’s configuration rule “Behavior” > “Properties” > “Property” > “SetValue”, navigating fails with the error message “Unexpected error occurred”.
Solution: Fixed.

Defect: Search fails with dtSearch if file data is disabled
ID: 158061
Symptom: dtSearch is used as a search engine and file data is disabled (only metadata index is enabled). When a user makes a search, the search fails with the error message “Access Denied”.
Solution: Fixed.

Defect: Smart refresh applies related object rules incorrectly
ID: 158189
Symptom: Related object rule has been set. If a user enters a view and quickly expands the relationships of an object, the related objects are briefly displayed correctly, but then updated incorrectly.
Solution: Fixed.

Defect: Structure replication import fails
ID: 157966
Symptom: An operation, such as an import of a structure replication, adding a user group, or installing a connector, may fail with the error message “validation error for column QUEUEID”.
Solution: Fixed.

Defect: The Compliance Kit configuration “HideRelationship” works incorrectly in M-Files Classic Web
ID: 158210
Symptom: An administrative user configures the hierarchical listing to hide all documents under another document and configures another, a more specific rule that shows documents under another document. Then, M-Files Classic Web does not show the related document, while M-Files Desktop does. The more generic rule that hides all documents overrides the rule that shows specific documents.
Solution: Fixed. The behavior in now the same in both M-Files Classic Web and in M-Files Desktop. The specific property rule overrides the generic rule.

Defect: The “Open” dialog does not work when opened from the “Open from M-Files” option in PowerPoint
ID: 158038
Symptom: The “Open” dialog does not work when opened from the “Open from M-Files” option in PowerPoint, but the dialog is shown with the updating background image in the list view infinitely. Opening the “Open” dialog from the “File” menu in PowerPoint works correctly.
Solution: Fixed.

Defect: Version-specific public links pointing to a multi-file document do not work
ID: 157825
Symptom: When a user deletes a file in a multi-file document, the deletion invalidates also version-specific public links that point to the document. The links fail to open a specific version of the document.
Solution: Fixed.

Defect: Vulnerability in M-Files Classic Web
ID: 157096, 158043
Symptom: A vulnerability may compromise data security in M-Files Classic Web.
Solution: Fixed.

Defect: Watermarks shown in the converted PDF document
ID: 158034
Symptom: The PDF conversion done in M-Files Desktop results in a PDF with watermarks. This happens if PDF-XChange Pro 8.0.343.0 (or its drivers) is installed on the computer.
Solution: Fixed.

Defect: Wrong date shown for a file created from a template and converted to a multi-file document
ID: 155988, 143763, 8697
Symptom: When a user creates a file from a template and converts the file to a multi-file document, the value of the “Date Created” property of the multi-file document is the same as the creation date of the template.
Solution: Fixed.

M-Files 2018 Update 2101 (21.1.9827.4)

Improvement: Discovery configuration for setting discovered PII as metadata
ID: V-34215
Description: Discovery can now be configured to set discovered personally identifiable information (PII) values as metadata. Previously, it was only possible to set an indicator (whether PII is present) or a description (what kind of PII was discovered).

Improvement: Import file data to M-Files Cloud Vault from another Azure Storage Account
ID: 157711
Description: M-Files Cloud Vault can now import file data from any Azure Storage Account.

Improvement: Smart Classifier shows information of too few classes to create a model
ID: V-36555
Description: If a model cannot be trained because there are less than two classes available for training, the Smart Classifier Background Tasks dashboard now tells this to the administrator.

Improvement: Support for identity provider proxies for SAML
ID: 157362
Description: There is a “proxy” between M-Files and an identity provider (IdP). The first found SAMLResponse is not for M-Files, but for the proxy. The proxy creates a new SAMLResponse for M-Files. Now M-Files reads correctly the SAMLResponse created by the proxy.

Symptom: M-Files Admin stops showing the replication progress in Multi-Server Mode even if the job is still in progress.
Defect: Checked-out Excel document cannot be closed after an M-Files update
ID: 156002
Symptom: If a user closes a checked-out Excel workbook after an M-Files Desktop update, the error message “M-Files Client is not running” is shown.
Solution: Fixed.

Defect: Compliance Kit performance degradation
ID: 157750
Symptom: New Compliance Kit together with the M-Files 20.5 release or newer has slower performance than the older versions.
Solution: Fixed.

Defect: Copying a metadata configuration rule does not generate new GUIDs for sub-rules
ID: 157560
Symptom: When a user creates a copy of a metadata configuration rule, the GUIDs of the sub-rules are duplicated. This leads to unwanted effects in the behavior of the metadata configuration rule.
Solution: Fixed.

Defect: Deleting a property definition in a large vault can take long
ID: 158225
Symptom: When a user deletes a property definition in a large vault, the operation time is very long. This also prevents the server shutdown and further prevents taking the vault offline.
Solution: Fixed. Now it is possible to cancel the operation.

Defect: Document comparison shows files in wrong sequence
ID: 157667
Symptom: Sometimes when a user compares two documents, the documents are shown in wrong sequence. The older file is shown on the right and the newer file is shown on the left.
Solution: Fixed.

Defect: Duplicate document not added to multi-file document with long name
ID: 157740
Symptom: When a user tries to add a duplicate document to a multi-file document with a long name, nothing happens after the user selects “Create Anyway” in the “Duplicate File Content” dialog. The new document is not added to the multifile document.
Solution: Fixed.

Defect: Duplicate views shown briefly on home screen in M-Files Desktop
ID: 157803
Symptom: When a user goes to “Home” in M-Files Desktop, all views are listed twice for a short period of time. Then, “Home” is refreshed and the correct listing is shown.
Solution: Fixed.

Defect: Errors from Matcher shown in event log
ID: 157315
Symptom: The following error message related to Matcher is sometimes written to the Windows event log: “This operation returned because the timeout period expired.”
Solution: Fixed.

Defect: External repositories are configured to use CFS automatically with IDOL
ID: 157839
Symptom: If an external repository is set to use the IDOL search index, the “useCfs” setting is incorrectly set as true.
Solution: Fixed.

Defect: Firebird vault upgrade fails after M-Files update
ID: 157401
Symptom: When an admin user tries to upgrade a Firebird vault in M-Files Admin after an M-Files update from the version 20.9 to the version 20.10, the upgrade fails with the error “The vault is not available at the moment because its database is being upgraded on another server that the vault is attached to.” Also when the user tries to operate the upgrade on the vault, M-Files server can crash.
Solution: Fixed.

Defect: Long template names in the New Document dialog shown incorrectly
ID: 135680
Symptom: In the “New Document” dialog, when a user chooses a class that contains templates with long names, a part of the template names are hidden behind file type icons.
Solution: Fixed.

Defect: M-Files cannot force the stopping of the background operations
ID: 152935
Symptom: A vault can get jammed because of a long operating external object type connection.
Solution: Fixed.

Defect: Misleading error message related to update packages
ID: 157735
Symptom: Automatics Updates has downloaded a new M-Files installation package. If the installation of the downloaded package on the client is started after the M-Files update package has been removed or disabled on the Automatic Updates server, the installation fails with the following error message: “The software could not be updated because the update server did not authorize the installation. This issue will be automatically resolved by M-Files as soon as an authorized installation package is available.”
Solution: Fixed. The error message was updated.

Defect: Multi-vault search can fail if a user logs out from a vault
ID: 148522
Symptom: A user makes a search and gets search results for multiple vaults. The user logs out from one of the vaults that had search results. Now, the user uses the same search window without refreshing it to make another search with a different search phrase. The search fails with the error message “Login required”.
Solution: Fixed.

Defect: Properties are not updated when an Office file is checked out after an M-Files update
ID: 155492
Symptom: In some cases, after M-Files Desktop has been updated, when a user tries to check out an Office file that contains M-Files properties, the properties are not updated and no error or info message is shown to the user.
Solution: Fixed. M-Files now tells the user that they need to restart the Office application to get the M-Files Office add-in to work properly.

Defect: Refreshing the value list contents of a built-in external value list fails
ID: 156647
Symptom: When an admin user selects the “Refreshing Status” button on the value list contents of a built-in external value list in M-Files Admin, the operation fails with the error message “Not found”.
Solution: Fixed.

Defect: SasTokensForFileDataImport fails in cloud after configuration change
ID: 157671
Symptom: The user gets the error message “The vault setting ‘SasTokensForFileDataImport’ contains invalid value. Setting value skipped” in M-Files cloud environment every time the cloud server is re-instanced.
Solution: Fixed.

Defect: Saving a configuration in configurator editor in M-Files Admin requires two clicks
ID: 157949
Symptom: In M-Files Admin “Configurations”, if an input in the grid view is focused and a user clicks the “Save” button, it does not work the first time. The user must click “Save” again to save the configuration.
Solution: Fixed.

Defect: Saving email from Outlook with M-Files Office Add-In does not generate timestamp metadata
ID: 157665
Symptom: When a user saves an email to M-Files from the Outlook ribbon with M-Files Office Add-In, the property type “timestamp” is not updated to the metadata.
Solution: Fixed.

Defect: Smart Search works incorrectly with the “not one of” operator
ID: 157440
Symptom: When a user makes a search with Smart Search and the “not one of” operator that has more than one value, the search results also include the objects excluded by the “not one of” operator.
Solution: Fixed.

Defect: Text Analytics cannot suggest dates from Hungarian documents
ID: 157962
Symptom: In certain scenarios, Text Analytics does not suggest dates from Hungarian documents. An exception is shown on the Text Analytics dashboard.
Solution: Fixed.

Defect: The automatic aliases configuration uses the default values when the user is a vault administrator
ID: 156957
Symptom: The automatic aliases configuration uses the default values for a user that only has the “Full control of vault” administrative rights. For a user with the “System administrator” server role, the automatic aliases work as expected.
Solution: Fixed.

Defect: The setting “updateOnlyMFilesFieldsOnFileMetadataSync” is incorrectly set to true
ID: 157909
Symptom: The setting “updateOnlyMFilesFieldsOnFileMetadataSync” is incorrectly set to true. M-Files metadata that has condition expressions, for example an “if” condition, are not updated to Microsoft Word documents. This happens if the method “UpdateMetadataInFiles” is used.
Solution: Fixed.

Defect: The Value List Contents dialog in M-Files Admin resizes incorrectly
ID: 157689
Symptom: When an admin user resizes the “Value List Contents” dialog in M-Files Admin, the “Document Type” sub-list in the dialog scales incorrectly and its text becomes unreadable.
Solution: Fixed.

Defect: The “ReplaceFile” API method does not work as expected in M-Files Web Services (MFWS)
ID: 157731
Symptom: When replacing a file with REST API, the extension of the new file does not get updated correctly. The extension is still the same as the extension of the old file. This makes the file unusable.
Solution: Fixed.

Defect: Unable to access vault with a view with ID segment and reverse grouping level
ID: 152634
Symptom: If a vault contains a view configured with an ID segment and reverse grouping level, the access to the vault starts to fail with the error “Unspecified error” after some time of usage.
Solution: Fixed.

Defect: User can click the Apply button many times in the Ground Link configuration
ID: 157976
Symptom: In the Ground Link configuration, it is possible to click the “Apply” button more than once. Then, many “Apply” dialogs are opened. The remaining dialogs can show the error message “There is nothing to apply” if the user clicks OK in them and a previous dialog has already done the changes.
Solution: Fixed.

Defect: User without system admin rights cannot modify Advanced Vault Settings in M-Files Admin
ID: 157779
Symptom: A user without system admin rights but with full control of the vault changes a setting under “Advanced Vault Settings2 in M-Files Admin. When the user tries to save the changes, the operation fails with the error message “The vault settings operation “SaveConfiguration” could not be completed”.
Solution: Fixed.

Defect: Vault application configuration nodes are missing in M-Files Admin
ID: 156112
Symptom: When an admin user tries to open vault application configuration or dashboards under the “Configurations” section in M-Files Admin, they are not visible. The admin user can see vault applications again after the vault restart.
Solution: Fixed.

Defect: Vulnerability in M-Files Classic Web
ID: 157372
Symptom: M-Files Classic Web revealed sensitive information that could compromise security.
Solution: Fixed.

Defect: Vulnerability in M-Files Server
ID: 157243
Symptom: A vulnerability may compromise M-Files Server security.
Solution: Fixed.

Defect: “Number of Failures Allowed When Refreshing” validation issue
ID: 157490
Symptom: Using the default value of the following setting in M-Files Admin leads to validation error: Advanced Vault Settings > Connections to External Databases > Object Types > Object Type > Number of Failures Allowed When Refreshing.
Solution: Fixed.

M-Files 2018 Update 2012 Service Release 1 (20.12.9735.8)

Defect: Automatic update can fail
ID: 157719
Symptom: For some customers, the update fails with automatic updates.
Solution: Fixed. This change applies only to M-Files Online edition.

M-Files 2018 Update 2012 (20.12.9735.6)

Improvement: Performance improvements to external repository indexing
ID: 157427
Description: Connectors no longer make unnecessary GetFolderContents API calls during external repository indexing.

Improvement: OnTabSelected supported in M-Files Web
ID: V-35549
Description: M-Files Web now supports the M-Files UI Extensibility Framework event OnTabSelected.

Improvement: M-Files Discovery stability improvements
ID: 157795
Description: M-Files Discovery now less likely throws an exception and stops processing.

Improvement: Smart Metadata support for unmanaged documents in the new Web
ID: 157794
Description: Smart Metadata can now make suggestions for unmanaged documents in the new Web.

Improvement: M-Files Discovery can update metadata with discovered PII
ID: V-34215
Description: You can now configure the Discovery PII scenario to set personally identifiable information (PII) values as metadata. Previously, this scenario was only able to indicate whether PII was found or what type of PII, such as credit card, IBAN, or NIN, was found. Now it can also save the PII.

Improvement: Improved reliability for MFAppPlatform
ID: V-23440
Description: MFAppPlatform now has a monitoring mechanism that restarts the vault application platform in case of a failure. Previously, it was possible that sequential tasks were not processed for a long time, since the vault application platform could remain inoperative until some vault extension method was called again.

Improvement: Faster notification generation
ID: 157793
Description: The notification generator accesses the database now only once to retrieve users, logins, user groups, and substitute users. This speeds up notification generation.

Defect: Vulnerability in M-Files Web
ID: 154808
Symptom: Vulnerability in M-Files Web can reveal sensitive information.
Solution: Fixed.

Defect: Windows event log polluted with an error in M-Files Web
ID: 157248
Symptom: When the authentication token of the user expires in M-Files Web, the “Login required” error is written to the Windows event log.
Solution: Fixed.

Defect: Window title, address bar, and bread crumb not updated after the first search
ID: 154985
Symptom: The window title, address bar, and breadcrumb path are not updated after the first search operation in M-Files Desktop.
Solution: Fixed. The term “Search results” is no longer part of the window title, address bar, and breadcrumb. This makes the situation less confusing to the user.

Defect: Upgrade from December ’19 Update to August ’20 Update is slow
ID: 157284
Symptom: M-Files version upgrade has two phases – server upgrade and vault upgrade. The server upgrade from December ’19 Update to August ’20 Update works as expected. The vault upgrade succeeds, but it can take several hours.
Solution: Fixed.

Defect: Smart Classifier background tasks not working after saving configuration changes
ID: 157381
Symptom: If a user makes configuration changes after the API key has been set and masked by the configuration editor, the Smart Classifier Background Tasks application is no longer able to issue training requests. An error message is shown on the dashboard.
Solution: Fixed.

Defect: Short index database name causes IDOL searches to fail
ID: 157410
Symptom: When the name of the IDOL index comprises three characters or less and a user does a search with additional conditions, the search fails with the error message “Executing a search with IDOL failed”.
Solution: Fixed.

Defect: SendGrid ends the support for username and password authentication
ID: 157447
Symptom: SendGrid ends the support for username and password authentication on January 20th, 2021. After this date, sending email notification using basic authentication and SendGrid will fail.
Solution: Fixed. Read more on the Deprecation Notifications page.

Defect: Search engine setting shows incorrect options
ID: 156084
Symptom: The “General settings” section in a connector configuration shows options “Goldfish” and “AzureSearch” for the “Search Engine” setting. These are not valid search engine settings and cannot be used.
Solution: Fixed.

Defect: Print options in M-Files Web decreases document quality
ID: 157239
Symptom: When a user selects the “Print” option under the three dot menu in the preview pane in M-Files Web to print the document or save it as PDF, the quality of the generated document is low.
Solution: Fixed.

Defect: Performance issues with vault applications
ID: 157750
Symptom: After an update to a recent M-Files version, some vault applications, such as Compliance Kit, can have lower performance.
Solution: Fixed.

Defect: PDF files generated in M-Files Web having incorrect extension
ID: 157617
Symptom: In M-Files Web, a user opens a document that has previously been converted to the PDF format via M-Files Web. If the user saves the document using an Adobe application, it is saved with the original incorrect extension in the file name.
Solution: Fixed.

Defect: PDF conversion fails in M-Files Desktop
ID: 157424
Symptom: When a user tries to convert an image to the PDF format with the “Convert to PDF (adds separate file)” option that uses PDF-XChange, the conversion fails with the error message “Unspecified error”.
Solution: Fixed.

Defect: No access to objects in external repository
ID: 157254
Symptom: A user can successfully log in to an external repository, but does not get access to the objects in it. The user cannot, for example, promote the objects.
Solution: Fixed.

Defect: Misleading log messages on Smart Classifier dashboard
ID: 157380
Symptom: Some of the log messages on the Smart Classifier dashboard are slightly misleading.
Solution: Fixed.

Defect: M-Files Web: Automatic filling does not work as expected with a property filter
ID: 156138
Symptom: In M-Files Web, when two properties are filtered by the same property and when the filter returns more than 100 records, one of the properties is cleared during automatic filling.
Solution: Fixed.

Defect: M-Files Web metadata card configuration rules with “Created By” filter not working
ID: 157273
Symptom: M-Files Web does not trigger metadata card configuration rules that use the “Created By” filter rules. The rules are applied only after saving the object.
Solution: Fixed.

Defect: M-Files Server runs out of memory while exporting events
ID: 157115
Symptom: Exporting a wide range of events from the vault event log sometimes makes M-Files Server to run out of memory. This eventually causes malfunctions in the operation.
Solution: Fixed. A safeguard was added to limit the event request data size. A new option was added to Event Log in M-Files Admin to specify a smaller range of events.

Defect: M-Files Server crashes when importing a content package
ID: 157166
Symptom: When a user imports a content package and a certain sequence of database connection errors occurs, M-Files Server can crash.
Solution: Fixed.

Defect: M-Files clears workflow state of document linked to external file source
ID: 157343
Symptom: When a user updates the version of a document that is linked to an external file source, M-Files clears the workflow state to “—“.
Solution: Fixed.

Defect: Issues in searches and importing because of a wrong “space” character used by Compliance Kit
ID: 153657
Symptom: Placeholder Editor for Compliance Kit uses non-breaking spaces instead of normal space characters after entering a placeholder. The erroneous character causes search and import operations to fail.
Solution: Fixed.

Defect: Invalid registry key configuration causes M-Files Server to crash
ID: 152832
Symptom: M-Files Server crashes on startup if the configured “ExternalKeyVaults” registry keys are invalid.
Solution: Fixed.

Defect: Indexing takes a long time
ID: 156869
Symptom: When a vault has multi-file documents that contain hundreds of large files, indexing can take a long time.
Solution: Fixed.

Defect: Importing content package fails
ID: 157441
Symptom: The history version folder in the exported content package of a newly restored vault does not contain files created by the user “(M-Files Server)”. Consequently, importing the content package fails. The files are missing only when they are exported for the first time.
Solution: Fixed.

Defect: IDOL searches fail in M-Files Desktop
ID: 157418
Symptom: In M-Files Desktop, IDOL searches sometimes fail with the error message “Unspecified error”.
Solution: Fixed.

Defect: IDOL indexing fails during transition to single pipeline
ID: 157147
Symptom: Transition to single pipeline happens after the previous indexing request has been completed with both metadata and file data. With dual pipeline, only Connector Framework Server (CFS) can be used for plain text extraction. However, M-Files 20.8 or later disables the CFS usage by default, which causes indexing to fail during the transition to single pipeline with the error message “Indexing files in the dual pipeline failed”.
Solution: Fixed.

Defect: IDOL capability flags turn on during update
ID: 157220
Symptom: With IDOL 12.1, M-Files updates (for example from 20.2 to 20.8) turn on the IDOL capability flags. This causes search to stop working.
Solution: Fixed.

Defect: Goal Seek in Excel misbehaves with M-Files Office add-in
ID: 154406
Symptom: The user has the M-Files Office add-in enabled and the user does the “Goal Seek” operation in Excel. If no answer is found in the operation, the cell is overwritten with the last value that Excel tried even though the original contents of the cell should be used.
Solution: Fixed.

Defect: Files with preceding whitespaces in file names fail to import
ID: 155804
Symptom: If the object name begins with whitespaces, the filename in the export package also has them. Windows loses the whitespaces easily. If this happens, the file cannot be found in import, because the XML file lists the file with whitespaces. Consequently, the import fails.
Solution: Fixed. Preceding whitespaces in the filenames of the replication package are now removed.

Defect: Error when changing scenario name in M-Files Discovery
ID: 157805
Symptom: In certain cases, an error message is shown when a user tries to change a scenario name in the M-Files Discovery configuration.
Solution: Fixed.

Defect: Converting a Visio document to PDF uses extended amount of memory
ID: 156885
Symptom: When a user moves a Visio file to a workflow state that has the action “Convert to PDF format” enabled, the operation sometimes consumes a huge amount of M-Files Server memory and make it unresponsive.
Solution: Fixed.

Defect: Cannot drag and drop draft emails from Outlook to M-Files
ID: 157540
Symptom: When a user tries to drag and drop draft emails from Outlook to M-Files, an error message is shown and the email is not added to the vault.
Solution: Fixed.

Defect: BlackListedDomains does not remove all errors and warnings regarding the domain
ID: 155524
Symptom: The registry setting BlackListedDomains does not remove all errors and warnings regarding the domain when user groups are synchronized from different domains.
Solution: Fixed.

Defect: Azure Key Vault configuration in M-Files Admin not working
ID: 157194
Symptom: The Azure Key Vault settings cannot be configured via Advanced Vault Settings in M-Files Admin. If a user defines the settings under Security > External Key Vaults, the changes do not take affect.
Solution: Fixed. The “External Key Vaults” settings were removed from Advanced Vault Settings, because they are server-level settings that cannot be read from there until the vault is completely initialized.

Defect: Application task queue is destroyed before task is completed
ID: 157716
Symptom: Because of inactivity, the application task queue can be destroyed before a long-running task is completed.
Solution: Fixed.

Defect: Ampersand character (&) in object type name shown twice
ID: 157318
Symptom: When there is an object type with the ampersand character (&) in its name, the character is shown twice in the object type name in the task area in M-Files Desktop.
Solution: Fixed.

Defect: “Class not registered” error for VaultServerAttachment and VaultServerAttachments API objects
ID: 156295
Symptom: When a developer tries to create an instance of VaultServerAttachment or VaultServerAttachments via the M-Files API, the exception “Class not registered” occurs.
Solution: Fixed.

M-Files 2018 Update 2011 (20.11.9630.6)

Improvement: Access control to manage private views and notification rules
ID: 155339
Description: M-Files Admin and M-Files API now contain a setting to limit user permissions to create and modify private views and notification rules. This improvement does not change the default behaviour. Thus, if the new setting is not enabled, users can create private views and notification rules as before.

Improvement: Additional configuration validation logic to Smart Metadata
ID: V-34886
Description: Smart Metadata now has better capabilities to tell the administrator about configuration issues.

Improvement: CreateSharedLink method can be called from event handlers
ID: 136836
Description: You can now create shared links via event handlers and vault applications.

Improvement: Faster browsing between views in M-Files Desktop
ID: F-35264
Description: M-Files Desktop now supports faster browsing between views. In environments without any UI extensibility applications, the feature is automatically in use. In environments that have UI extensibility applications, the applications must be updated to be fast-browsing compatible for the improvement to take effect. If the vault has one or more applications that are not fast-browsing compatible, M-Files Desktop works as before, but the improvement is not taken into use.

Improvement: Indexing improvements for Network Folder Connector
ID: 157600
Description: Network Folder Connector now has better indexing performance when, for example, the Ground Link proxy is physically far from the shared folders.

Improvement: PKCE support for OAuth authentication in native clients
ID: 157611
Description: OAuth authentication in M-Files now supports Proof Key for Code Exchange (PKCE, https://tools.ietf.org/html/rfc7636). You can enable it for authorization code flow with the registry setting “UsePkceWithAuthorizationCode”, which is set to “false” by default. Make sure that the IdP you use is compliant with PKCE.

Improvement: Search URL to set search conditions
ID: 149083
Description: When a user does a search using a search URL, the search conditions in the URL are set and they are shown in the user interface.

Improvement: Smart Metadata to learn from number, text, and value list properties
ID: F-28218
Description: Smart Metadata can now learn from properties that are of the data type “Number (integer)” or “Number (real)”. The administrator can also define a regular expression to allow Smart Metadata to learn from properties that are of the data type “Text”, “Choose from list”, or “Choose from list (multi-select)”. This allows Smart Metadata to behave more like Text Analytics or Matcher, but with the added intelligence of understanding the context around the suggestions.

Improvement: Support for limiting the properties shown in searches and columns in M-Files Desktop
ID: V-31226
Description: It is now possible to limit the number of properties that are shown when you make searches or modify columns in M-Files Desktop.

Improvement: Support for new event type handlers in M-Files API
ID: V-35046
Description: M-Files API now contains four new event handlers: BeforeAddUserGroupMember, AfterAddUserGroupMember, BeforeRemoveUserGroupMember, and AfterRemoveUserGroupMember.
The new event handlers take only the IDs of the added or removed member and the target group. Thus, they are more lightweight than the existing event handlers BeforeModifyUserGroup and AfterModifyUserGroup that take the whole user group definition with all members and other information.

Improvement: Support for SAP as an Identity Provider (IdP)
ID: 156612
Description: Added the new configuration “AddBasicAuthenticationToTokenRequest” to M-Files Admin. This enables OAuth authentication against SAP.

Defect: Automatic state transition after certain days does not adjust time zone
ID: 157061
Symptom: The automatic state transition “Trigger the state after x days” does not adjust time zone. Depending on the local time zone, if the previous state transition occurred near midnight, the automatic state transition can occur one day late or early.
Solution: Fixed.

Defect: Cannot select a folder via breadcrumb on the “Save As” dialog
ID: 154608
Symptom: When a user first saves a file to an M-Files virtual folder and then opens the “Save As” dialog in the external program, the previously used virtual folder location is opened. If the user clicks the breadcrumb path to change the file location, nothing happens.
Solution: Fixed.

Defect: Configurations node fails to open in M-Files Admin
ID: 156778
Symptom: In M-Files Admin, when a user applies changes to the Compliance Kit configuration and modules have configuration errors, the following error message is displayed: “The following modules did not start properly: <list of modules>”. After the user clicks “OK” or closes the dialog, the “Configurations” node is not accessible. A refresh is necessary to get the “Configurations” node to function correctly.
Solution: Fixed.

Defect: Creating multiple documents with calculated automatic values fails in M-Files Web
ID: 156992
Symptom: When a user copies documents to M-Files Web using the “Multiple Documents” option, the document creation fails if some of the properties use automated values. The following the error message is shown: “The value “<ID>” does not exist, or it is a conflict object.”
Solution: Fixed.

Defect: Deleting a cached replica vault crashes M-Files Server
ID: 157599
Symptom: When a user deletes a cached replica vault, M-Files Server occasionally crashes.
Solution: Fixed.

Defect: Discovery fails to modify objects
ID: 156353
Symptom: Discovery fails to modify objects. Error messages with the following text are shown on the Discovery dashboard: “Cannot check in object right now”.
Solution: Fixed.

Defect: dtSearch text extraction causes IDOL indexing to fail
ID: 154802
Symptom: When dtSearch text extraction is used in combined indexing, dtSearch text extraction errors (other than ignorable errors) cause IDOL indexing to fail with the error message “Indexing objects in the single pipeline failed.”
Solution: Fixed. dtSearch text extraction errors are now logged and ignored in combined indexing. When a dtSearch extraction error occurs, the file content is skipped, but indexing continues.

Defect: Error written to the Windows event log during IDOL indexing
ID: 157127
Symptom: When indexing an external repository using IDOL, the following error message is written to the Windows event log: “The process cannot access the file because it is being used by another process.”
Solution: Fixed.

Defect: Errors written to event log when Knowledge Graph is disabled
ID: 155152
Symptom: When Knowledge Graph is disabled, “Invalid Indexer ID” errors are written to the Windows event log.
Solution: Fixed.

Defect: External repository user group synchronization fails with circular nested groups
ID: 154124
Symptom: When M-Files tries to synchronize a circular nested group from Active Directory, synchronization fails with the error message “The user group <user group name> contains a cyclic dependency.” The failure prevents any further user group synchronizations. In addition, users cannot get access to the repository, because the user permissions are not evaluated correctly.
Solution: Fixed.

Defect: Finding duplicates in multi-file documents is slow
ID: 156837
Symptom: A “FindFileDuplicates” API call is issued for every file that is part of a multi-file document. If there are many files in the multi-file document, this can take a long time.
Solution: Fixed.

Defect: Getting server-level login accounts takes a long time
ID: 157145
Symptom: Getting server-level login accounts from the database can take several minutes and cause operations in M-Files Admin to hang.
Solution: Fixed.

Defect: Importing files fails
ID: 155318
Symptom: If an XML file that corresponds to a specific importable file is not found when M-Files tries to import files from an external source, the import fails and no files are imported.
Solution: Fixed.

Defect: Login dialog interprets the ampersand character (&) as keyboard shortcut indicator
ID: 156961
Symptom: When there is an ampersand character (&) in the vault name, the login dialog interprets it as a keyboard shortcut indicator. As a result, the character that follows is underlined and the ampersand character is not shown in the vault name.
Solution: Fixed.

Defect: M-Files Discovery pauses execution too often
ID: 157443
Symptom: If M-Files Discovery encounters an error when it is processing documents, it pauses the processing to allow the administrator to review the error.  This is intended behavior as a critical error may need to be resolved before the service can continue. In some cases, however, the service pauses processing because of non-critical errors.
Solution: Fixed. There are now less errors that are classified as critical and the service continues processing when it encounters a non-critical error.

Defect: Microsoft Office documents cannot be saved via “Save As”
ID: 157320
Symptom: If a user tries to add a Microsoft Office document to a vault using the “Save As” function, the operation fails with the following error message: “The process cannot access the file because it is being used by another process. (0x80070020).”
Solution: Fixed.

Defect: Opening a view grouped by a hidden or non-accessible property fails with unclear error message
ID: 140630
Symptom: A user cannot open a common view that uses a property as a grouping level, if the user does not have permissions to view or edit that property. The operation fails with the error message “Unknown property definition”. M-Files shows the same error message also if the property definition does not exist.
Solution: Fixed. Now, the improved error message tells the user: “You can’t get access to the property <property name>. Make sure that the property definition exists and you have access to it.”

Defect: Restored objects not found
ID: 156220
Symptom: When using combined indices in single-pipeline mode, objects that have been destroyed but later restored by replication are not found from the full text index.
Solution: Fixed.

Defect: Selecting a user group to import via “Enter Name” not working
ID: 155454
Symptom: After trying to synchronize user group members from a large domain, the operation fails with the error message “The search returned too many domain groups. The group list does not contain all groups.” To select the user group, the administrator enters the direct name for the user group on the User Group Properties dialog and saves the changes. However, when the dialog is opened again, the settings are not remembered and the operation still fails with the same error message as earlier.
Solution: Fixed.

Defect: Setting workflow and state via metadata card configuration fails
ID: 155165
Symptom: A metadata card configuration rule for setting a workflow and a state automatically, when a certain property value is chosen from list, does not function correctly. When a user selects the property value, the operation fails with the error message “Unable to get property <name> of undefined or null reference”.
Solution: Fixed.

Defect: Users not getting notifications
ID: 157217
Symptom: After an SMTP server connection failure, users stop getting email notifications. The following error message is written to the Windows event log: “The e-mail component must be initialized before use.”
Solution: Fixed.

Defect: View listing not always up to date
ID: 157402
Symptom: In certain situations, some items are missing from a view or some items in the view are not up to date, even if the view itself is set to show only latest versions.
Solution: Fixed.

Defect: Vulnerability in M-Files Server
ID: 157245
Symptom: A vulnerability in M-Files Server may compromise security.
Solution: Fixed.

Defect: “Date modified” and “Date created” for traditional folders display wrong date
ID: 155261
Symptom: When a user creates a traditional folder, the “Date created” and “Date modified” properties are set to the vault creation date. Therefore, they show earlier dates than the folder creation date.
Solution: Fixed. “Date created” and “Date modified are not shown for traditional folders.

Defect: “IncludeVersionsOfThisFile” in “FindFileDuplicates” not working
ID: 156770
Symptom: Whether the “IncludeVersionsOfThisFile” parameter is true or false, the results that the “FindFileDuplicates” API method returns are the same.
Solution: Fixed.

M-Files 2018 Update 2010 (20.10.9524.7)

Improvement: Add configuration validation to Smart Metadata for preventing duplicate properties
ID: V-34459
Description: Smart Metadata now reports a validation error when a user has configured duplicate properties under the General Settings > Suggestions section.

Improvement: Automatic state transition in specified vaults
ID: 142618
Description: It is now possible to define in which vaults automatic state transitions are triggered.

Improvement: Delete operation added for objects in favorites
ID: 154886
Description: The “Delete” context menu item and a shortcut are now available also for objects in the Favorites view.

Improvement: Email notification for replication jobs
ID: V-34190
Description: Added an email notification to be sent at the end of the replication job. The notification is always sent for manual jobs. For automatic jobs, it is sent only if a failure occurs. The email address and email title for notifications can be set in the Notifications configuration under the Advanced Vault Settings section in M-Files Admin.

Improvement: Hide script error dialog if disabled from Internet Options
ID: 156933
Description: The script error dialog for persistent browser content pages can be disabled via Internet Options (Advanced > Browsing > Display a notification about every script error).

Improvement: Improved the likelihood to decode barcodes reliably
ID: 153964
Description: Included PDF 417, Code 129 and Code 39 to the default list of expected barcode types. This improves the likelihood to decode barcodes reliably when the registry setting “SpecificBarcodeTypes” is not correctly defined.

Improvement: Improved Windows event log messages for data export and asynchronous tasks
ID: 157247
Description: M-Files Data Export writes enhanced Windows event log messages. Now, the error messages include additional error information and the header contains the vault name and ID and the data set used.
Similarly, the asynchronous tasks, such as transaction actions, that report their errors only to the Windows event log, have a more detailed error header that identifies the vault.

Improvement: M-Files for Adobe Sign
ID: F-29347
Description: Implemented the M-Files Adobe Sign plugin and the necessary enablers to support the Adobe Sign electronic signature service.

Improvement: M-Files Outlook Add-In loads faster
ID: V-31869
Description: Optimized M-Files Outlook Add-In for faster loading.

Improvement: No read-only attribute when copying checked-in files from M-Files
ID: V-29150, 126142
Description: When a user copies a checked-in file outside M-Files (for example to desktop), the file has the read-only attribute. A registry setting was added to allow the copied files not to have the read-only attribute. This way, the copied files can directly be opened in the edit mode.

Improvement: OAuth authentication support for vault application
ID: V-31541
Description: Added the possibility for common vault application authentication. Now, M-Files Server saves the authentication data for a vault application and passes it to the vault application via Vault Application Framework.

Improvement: Request additional query parameters from OAuth authorization code response
ID: V-31541
Description: Added the possibility to request for additional query parameters from the OAuth authorization code response. The changes do not affect the usual authentication flow. Instead, they provide an additional way to get information during the authentication.

Improvement: Support in M-Files API to get vaults that user has access to
ID: V-26052
Description: Added a new “GetVaults” method and a parameter to indicate whether only vaults that a user has access to are returned. Added also a new parameter to the “IsUserKnownInVault” method to indicate whether a user can log in to the corresponding vault.”

Defect: Custom context menu items are not always visible
ID: 157062
Symptom: The custom context menu items added by a UI Extension application do not necessarily appear in the context menu.
Solution: Fixed.

Defect: Having a lot of checked-out objects can cause searches to time out
ID: 156735
Symptom: When a user does an advanced search with property-based conditions defined, the search can time out if the user has a lot of objects checked out.
Solution: Fixed. Implemented a limit for the maximum amount of checked-out objects per user in the context of searching. An error message is shown if the user has too many objects checked out and there are too many search results.

Defect: A version comment history query is slow because of a bad query plan
ID: 156173
Symptom: An SQL query for version comment history runs slowly if it uses a plan that includes a Table Spool operation.
Solution: Fixed.

Defect: Adding files not working correctly in M-Files Web
ID: 156672
Symptom: In M-Files Web, when a user tries to add a file while the user has a view opened that contains filters for properties that the user does not have access to, the error message “Not Found” is thrown.
Solution: Fixed.

Defect: Annotation document preview is shown incorrectly in M-Files Web
ID: 156790
Symptom: When a user opens the preview for an annotation document in M-Files Web, the user sees the preview of the annotated document instead of the selected document.
Solution: Fixed.

Defect: Cannot open configurations editor because of high number of state transitions
ID: 153953
Symptom: If there are more than 5000 state transitions in the vault, opening the configurations editor in M-Files Admin fails with the error message “Unable to set property ‘<name>’ of undefined or null reference”.
Solution: Fixed.

Defect: Changing index settings creates a new index
ID: 156480
Symptom: When a user creates an IDOL index and changes the index settings, a new index is created.
Solution: Fixed.

Defect: Complicated words occasionally stop the language analyzer from working
ID: 157060
Symptom: Complicated words can occasionally cause a deadlock in the language analyzer. This causes that searches do not work either.
Solution: Fixed.

Defect: Conversion to PDF misaligns and breaks characters
ID: 156291
Symptom: When a user saves a DOCX document to M-Files and converts it to the PDF format, some characters can be be shifted or broken.
Solution: Fixed.

Defect: Vulnerability in M-Files Server
ID: 157211
Symptom: A vulnerability may compromise M-Files Server security.
Solution: Fixed.

Defect: Converting a Visio document to PDF not working as expected
ID: 156298
Symptom: When a user moves a Visio (VSDX) file to a workflow state that has the action “Convert to PDF/A-1b format” enabled, certain elements in the image are shown black or white, which can make text in the elements invisible.
Solution: Fixed.

Defect: Duplicate files not detected when using “Save As”
ID: 156642
Symptom: When a user saves an object using the “Save As” function in an external program, such as Notepad, duplicate files are not detected.
Solution: Fixed.

Defect: Dynamic date value on metadata card breaks customized label
ID: 154370
Symptom: If a document has a metadata card configuration rule for customizing a label and another for a dynamic date field, the customized label breaks and single quotes (‘) are converted to “&#39;”.
Solution: Fixed.

Defect: Embedded metadata updated in document body but not in header
ID: 156080
Symptom: Embedded metadata is not updated in the header field in some Microsoft Word documents.
Solution: Fixed.

Defect: Hiding search pane also hides top menu in generated M-Files Web URL
ID: 156577
Symptom: When an M-Files Web URL has the “Searchpane=false” parameter-value pair, the top menu is hidden in addition to the search pane.
Solution: Fixed.

Defect: High number of objects in external repositories can cause indexing errors
ID: 156447
Symptom: If there are at least two external repository connections and one repository has at least 100 000 objects, file data indexing can cause indexing errors “The M-Files indexer failed to index the vault” to be written to the Windows event log. It also causes high CPU load.
Solution: Fixed.

Defect: Importing replication packages gets stuck
ID: 156311
Symptom: Replication package import can get stuck when EBIN files are downloaded.
Solution: Fixed.

Defect: Left arrow key causes configuration editor to crash
ID: 155188
Symptom: When a user presses the left arrow key in configurations editor in M-Files Admin, the configuration editor crashes.
Solution: Fixed.

Defect: Login to cached replica vaults fails
ID: 157083
Symptom: Remote login to a cached replica vault fails.
Solution: Fixed.

Defect: Microsoft Edge shows installation instructions for unsupported Chrome extension in M-Files Web
ID: 156836
Symptom: When a user accesses M-Files Web with Microsoft Edge, the user sees instructions to install the M-Files for Chrome extension to the browser even though it requires using Google Chrome.
Solution: Fixed.

Defect: Not all sensitive metadata hidden in M-Files Admin
ID: 156585
Symptom: Contents of a subtype of an object type shows the full titles of the owner objects even though sensitive information is set to be hidden.
Solution: Fixed.

Defect: Not possible to cancel database optimization during statistics update
ID: 156169
Symptom: It is not possible to stop the “Optimize Database” job during the UPDATE STATISTICS statement execution, which can take a long time to complete.
Solution: Fixed.

Defect: PowerPoint with animations cannot be converted to PDF/A-1b
ID: 154697
Symptom: When a user moves a PowerPoint presentation containing animations to a workflow state that has the action “Convert to PDF/A-1b format” enabled, the operation fails with the error message “Unhandled Exception: System.ArgumentException: Rectangle…”.
Solution: Fixed.

Defect: Quality of converted PDF/A document not satisfactory
ID: 152549
Symptom: When a user moves a PDF document to a workflow state that has the action “Convert to PDF/A-1b format” enabled, the quality of the generated PDF/A document is not good. The images are not displayed correctly and certain parts are blurred.
Solution: Fixed.

Defect: Read-only users can clear a workflow state in M-Files Web
ID: 156754
Symptom: In M-Files Web, read-only users can clear the workflow state before the workflow states are loaded. They can also save the new object version with the empty workflow state.
Solution: Fixed.

Defect: Smart Classifier background tasks not running after upgrade
ID: 155152
Symptom: After Smart Classifier upgrade, the background tasks are not running and the event log has entries with the error message “The parameter is incorrect. (Invalid indexer id)”.
Solution: Fixed.

Defect: SQL queries not having runtime limit
ID: 156172
Symptom: Unresponsive SQL queries can keep running for a long time because there is no runtime limit.
Solution: Fixed.

Defect: Text clip through images in PDF conversion
ID: 153099
Symptom: When a user moves a DOCX file to a workflow state that has the action “Convert to PDF format” enabled, line breaks and spacing issues make text clip through images and cause additional empty pages to appear in the generated PDF file.
Solution: Fixed.

Defect: UI Extensibility dashboard is empty when the tab name contains spaces in M-Files Web
ID: 156720
Symptom: In M-Files Web, the UI Extensibility dashboard is empty when the tab name contains spaces.
Solution: Fixed.

Defect: UI Extensions do not recognize the “MFilesAPI” namespace for enumerations
ID: 156667
Symptom: UI Extensions do not recognize the “MFilesAPI” namespace for enumerations. The error message “‘MFilesAPI’ is undefined” is shown.
Solution: Fixed. Now you can also use the following syntaxes for accessing the M-Files API enumerations: “FilesAPI.MFBuiltInObjectType.MFBuiltInObjectTypeDocument” and “MFilesAPI.MFBuiltInObjectTypeDocument”.

Defect: Undo checkout operation fails for a deleted object
ID: 153295
Symptom: If an object is deleted while the object is checked out to a user in M-Files, the undo checkout operation fails with the error message “Undoing the checkout of the object <object name> failed: Not found.”
Solution: Fixed.

Defect: User groups not synchronized correctly with Network Folder Connector
ID: 156634
Symptom: Network Folder Connector does not synchronize the Azure AD user groups “Everyone” and “Authenticated Users” correctly. If these built-in groups are used, the users in the groups cannot get access to folders that they should be able to access.
Solution: Fixed.

Defect: Vulnerability in M-Files Web
ID: 156656
Symptom: A vulnerability may compromise data security in M-Files Web.
Solution: Fixed.

Defect: Windows event log gets polluted with an error during server upgrade
ID: 156603
Symptom: The Compliance Kit application calls vault extension methods when the server is not available. In M-Files Web, this pollutes the Windows event log with the error message “Server cannot set status after HTTP headers have been sent.”
Solution: Fixed.

Defect: Workflow state icons not visible
ID: 154803
Symptom: If a user does not have permissions to do a state transition or has only metadata-based permissions to do it, the user sees default state icons also when there are custom icons for the states.
Solution: Fixed.

Defect: XLSX file cannot be converted to PDF/A-1b format
ID: 156164
Symptom: When a user moves an XLSX file to a workflow state that has the action “Convert to PDF/A-1b format” enabled, the operation fails with the error message “Conversion of the file “<file name>” to PDF format failed”.
Solution: Fixed.

Defect: “PerformOCROperation” fails with NULL parameter value
ID: 154173
Symptom: The “PerformOCROperation” API method fails with the error message “The remote procedure call failed” if the API was called with NULL value for “OCROptions”.
Solution: Fixed.

Defect: “Send as PDF by Email” results in misaligned characters in PDF file
ID: 156399
Symptom: When a user uses the “Send as PDF by Email” functionality for a DOCX document, the conversion misaligns characters in the generated PDF file.
Solution: Fixed.

Defect: “Verify and Repair” does not recognize delta file problems
ID: 154203
Symptom: The “Verify and Repair” operation does not recognize certain problems in delta files. This can cause replication package creation to fail.
Solution: Fixed. “Verify and Repair” now checks if the problem exists but does not automatically fix it. Instructions for manual solution are available.

Defect: Opening metadata card fails in M-Files Web
ID: 157270
Symptom: When the registry setting “HeaderExpanded” is set for M-Files Web and a user selects an object in M-Files Web, the metadata card fails to open. It keeps on loading and the user sees the error message “Specified cast is not valid.”
Solution: Fixed.

M-Files 2018 Update 2009 (20.9.9430.4)

Improvement: gRPC for on-premises
ID: F-24737
Description: gRPC is now enabled also for customers who have M-Files running on-premises. The feature can be configured in M-Files Admin.

Improvement: M-Files Web Analytics
ID: V-32828
Description: We have added a support to collect M-Files Web usage metrics.

Improvement: Support for the “Search within this view” option enabled by default in M-Files Web
ID: V – 32521
Description: A new setting is introduced to make the “Search within this view” option enabled by default. Users do not need to enable the option in every search.

Defect: Adding or editing vault-level login account password fails occasionally
ID: 156452
Symptom: Adding or editing a vault-level login account password fails occasionally with the error message “Bad Data”.
Solution: Fixed.

Defect: Applying license to Smart Classifier results in M-Files Server freezing
ID: 156590
Symptom: When there are vault apps installed which crawl the vault (for example Knowledge Graph or Network Folder Connector), installing Smart Classifier and applying a license causes M-Files Server to become unresponsive.
Solution: Fixed.

Defect: Background task “NamedACLPropagation” fails for promoted document
ID: 155620
Symptom: The background task “NamedACLPropagation” fails for a promoted document with the error message “Unable to complete the background task with the type ‘NamedACLPropagation’.”
Solution: Fixed.

Defect: Discovery is not always able to write to its log file
ID: 156498
Symptom: When configuring an M-Files Discovery instance with a name, which contains characters that are not valid in file names, Discovery cannot write to its log file. This is because Discovery is attempting to write to a file with an invalid name.
Solution: Fixed.

Defect: Error message shown when indexing object data from an external repository
ID: 154030
Symptom: When indexing object data from a large external repository, the error message “A null reference pointer was passed to the stub.” can be shown.
Solution: Fixed.

Defect: Error saving a document with hidden values in calculated value list based property
ID: 156055
Symptom: If there are hidden values in the value list based multi-select property that is automatically calculated and a user does not have the edit permissions to the property, an access denied error is shown when the user tries to change the state.
Solution: Value list based property comparison is now based on IDs, not on display texts.

Defect: File cannot be indexed when opened via Network Folder Connector and kept open in MS Excel
ID: 156465
Symptom: If a file is opened via Network Folder Connector and kept open in Microsoft Excel, the file is indexed. However, the file is not found in full-text search and the error message “The process cannot access the file because it is being used by another process.” is written to Windows Event Log.
Solution: The error occurs because Network Folder Connector cannot copy a file to a vault temporary file location with the Network Folder Connector file access credentials. To avoid the error, a custom location for temporary files can be specified in the Network Folder Connector configuration.

Defect: File data indexing with dtSearch skips some documents
ID: 156322, 156538
Symptom: File data indexing with dtSearch skips some documents completely and the documents cannot be found in searches.
Solution: Fixed.

Defect: IDOL High Availability (HA) does not perform failover if facet search fails
ID: 154153
Symptom: If the facet search fails with a connectivity error, but the normal search still succeeds, IDOL High Availability (HA) does not perform a failover.
Solution: Fixed.

Defect: Network connection issues sometimes leave mail sources stuck
ID: 156065
Symptom: Sometimes, when a network issue occurs, the mail source gets stuck. The mail source is not progressing and processing new emails. It cannot be stopped either. This situation also prevents the vault restart, so the only option is to restart the server, which is problematic especially in a cloud environment.
Solution: Added a break in the retry loop (when the retry count is exceeded) and now the network connection fails with an error in Event Log.

Defect: OAuth/OpenID authentication against SAP fails
ID: 156076
Symptom: OAuth/OpenID authentication against SAP fails with the error message “Only the 100-continue expectation is supported.”
Solution: Fixed.

Defect: Opening a multi-file document under “Duplicate File Content” fails
ID: 156388
Symptom: When a user tries to open a multi-file document under the “Duplicate File Content” relationship, an error message “Folder ___ no longer exists” is displayed.
Solution: Fixed.

Defect: Poor performance with many root level items when using hierarchical object types
ID: V-32939
Symptom: Getting the whole root level with hierarchical object types causes performance issue in the JavaScript user interface when there are over 1 000 object types on the root level.
Solution: This is solved by putting the root level fetch behind a feature flag in the server’s search function. This reduces the number of object types in the drop-down menu to a manageable level. The feature flag V32929_DoNotGetWholeRootLevelWithHierarchy is used as a precaution if the whole root level is still needed somewhere.

Defect: Remote application’s disconnection causes loss of file data’s indexing progress
ID: 156499
Symptom: A remote application’s disconnection causes loss of file data’s indexing progress with Network Folder Connector. All indexing progress that has not been committed before the disconnection is lost.
Solution: Fixed. Changed the default batch sizes of the index job for metadata to 10000 and file data to 1000.

Defect: Replication allows importing documents without valid content definitions
ID: 155371
Symptom: After importing documents without valid content definitions, the search/view is not working if the returned results include imported objects with invalid content definitions. Displaying the “View” / “Search results” fails in M-Files Desktop and M-Files Web with “Unspecified error”.
Solution: Fixed.

Defect: Smart Metadata makes the vault unresponsive
ID: 156737
Symptom: In certain vaults, when Smart Metadata is configured to provide many suggestions, it results in the entire vault becoming unresponsive.
Solution: Fixed.

Defect: Some vault apps are incorrectly generating errors in Windows Event Log
ID: 154511
Symptom: “COM object that has been separated from its underlying RCW cannot be used” errors are appearing in the Windows Event Log. The stack traces often come from Matcher or Smart Classifier.
Solution: Fixed.

Defect: Support for the “domain_hint” query parameter for OAuth is missing
ID: 150020
Symptom: Users logged in with federated authentication have to select the account to use repeatedly, even though the account should be picked automatically after the first login.
Solution: Fixed

Defect: Verify and Repair reports errors that it cannot fix
ID: 156419
Symptom: The Verify and Repair feature can detect cases where a class has a property listed but one or more objects of that class do not have that property (either user defined or NULL). Verify and Repair reports an error that for one or more object versions the property is missing, but the attempt to fix the error automatically fails.
Solution: Fixed.

Defect: “Create” menu in M-Files Desktop does not show keyboard shortcuts
ID: 156333
Symptom: When a user selects the “Create” button in the top pane of M-Files Desktop, keyboard shortcuts are not visible in the menu options.
Solution: Fixed.

Defect: “Details” pop-up on Smart Classifier dashboard not working
ID: 156912
Symptom: When Smart Classifier is trained for a class, which contains a hyphen in the class name, its “Details” pop-up window on the dashboard in M-Files Admin is not available.
Solution: Fixed.

M-Files 2018 Update 2008 Service Release 1 (20.8.9339.5)

Defect:  Configurations editor in M-Files Admin crashes after an error in metadata card configuration
ID: 156413
Symptom: The configurations editor in M-Files Admin crashes after an error in adding a value list item to a metadata card configuration rule.
Solution: Fixed.

Defect: Changing one IDOL indexer to two or more parallel indexers causes index rebuilding
ID: 155393
Symptom: Changing one IDOL indexer to two or more parallel indexers causes rebuilding the search index.
Solution: Fixed. A warning of rebuilding the index is still shown but it can be ignored.

M-Files 2018 Update 2008 (20.8.9339.3)

Improvement: Specify sender address for M-Files email notifications
ID: V-9958, 149211
Description: To avoid mail servers blocking email notifications related to assignments and check-in requests, it is now possible to specify a reply-to address for notifications via the configurations editor in M-Files Admin.

Improvement: Support for AutoCAD 2021
ID: 155773
Description: Added AutoCAD 2021 support to M-Files.

Improvement: “Details” dialog on Smart Metadata dashboard now includes language information
ID: 155939
Description: The language is now specified in the “Details” dialog that can be opened from the Smart Metadata dashboard when applicable. Example: “M-Files Smart Metadata was able to find 1 Finnish document in the Proposal class…”.

Improvement: M-Files Web shows improved error message when all concurrent licenses are used
ID: 153669
Description: Previously, M-Files Web displayed the error message “Authentication Failed” on the login page when all the concurrent licenses were in use. Now, the improved error message tells the user that no more concurrent user licenses are available.

Improvement: Show account name in error message when login fails after successful authentication
ID: 156544
Description: The account name is now shown in the “Logging in failed” error message when the authentication part has succeeded. The added information helps to know which identity or account format was used in the login attempt.

Improvement: Completing assignment from metadata card prompts the comment dialog
ID:  V-15501, 142532
Description: When completing an assignment from the metadata card, a comment dialog is now opened. Previously, it was opened only when completing the assignment from the task area.

Improvement: Knowledge Graph, Smart Metadata, and Smart Classifier display warning if .NET Framework not current
ID: 156545
Description: The Knowledge Graph, Smart Metadata, and Smart Classifier vault applications target at least Microsoft .NET Framework 4.7.2 and may not work as expected if they are running on a machine which has an older version of .NET Framework installed. Now these vault applications detect the latest installed version and show a warning message on the dashboard in M-Files Admin if the latest installed version is older than 4.7.2.

Defect: Vault upgrade with Firebird may timeout leaving the vault in unusable state
ID: 156523
Symptom: Vault upgrade with Firebird may timeout leaving the vault in unusable state
Solution: Fixed.

Defect: Cannot import full structure to vault
ID: 155894
Symptom: If there is an invalid property or workflow alias in the vault structure to be imported, it is not possible to fully import it and troubleshooting is difficult.
Solution: Fixed. The workflow or property definition with the invalid placeholder is now included in the error message.

Defect: Cannot make a copy of assignment in M-Files Web
ID: 155851
Symptom: When a user first removes the “Monitored By” property value and then tries to create a copy of the assignment object using the “Make Copy” option, the operation fails with the error message “Object reference not set to an instance of object”.
Solution: Fixed.

Defect: Exception thrown on Smart Metadata dashboard when models are trained for certain languages
ID: 156161
Symptom: When models are trained for certain languages, the Smart Metadata dashboard fails to load.
Solution: Fixed.

Defect: Extension method freezes when trying to return data with multiple new lines
ID: 155914
Symptom: An extension method freezes when trying to return data with multiple new lines.
Solution: Fixed.

Defect: GetTextContentForFile includes tracked deletions from Word documents
ID: 155437
Symptom: When Track Changes is enabled in a Word document, deleted text marked with a strikethrough is shown in Smart Metadata suggestions.
Solution: Fixed.

Defect: IDOL facet search not working with client version 20.5 or later
ID: 155842
Symptom: The facet JSON format used by the default search filters in client version 20.5 and later is not compatible with M-Files Server versions older than 20.5. When these versions are used, selecting a search facet causes an error.
Solution: Fixed.

Defect: IDOL index partitions have different capabilities flags
ID: 156479
Symptom: When the initial amount of IDOL index partitions is greater than one, the index partitions get different capabilities. As a result, some content is not indexed correctly and cannot be found.
Solution: Fixed.

Defect: Importing shortcuts generates a large amount of event log entries on daily basis
ID: 153576
Symptom: The Windows event log gets polluted when importing a package that contains shortcuts. Shortcuts generate a large amount of event log entries even when unchanged.
Solution: Fixed.

Defect: Installer customization script not working with M-Files Online installers
ID: 154117
Symptom: When using a customized M-Files Online installer with vault connections preconfigured, the “Install updates automatically” option and the “Installation schedule” section are missing from the settings for automatic updates.
Solution: Fixed.

Defect: Knowledge Graph fails to index files with incomplete version history
ID: 156386
Symptom: If an object has a gap in its version history (for example, a version was deleted), Knowledge Graph will throw an exception when trying to index it. The Knowledge Graph dashboard shows the following error message: “Processing failed: Not found. (ID: 0)”.
Solution: Fixed.

Defect: M-Files Discovery fails to update objects when using MSSQL as database
ID: 156353
Symptom: When M-Files is configured to use MSSQL as its database, M-Files Discovery is unable to make modifications to objects (for example, when discovering PII).
Solution: Fixed.

Defect: Matcher sorts suggestions incorrectly when considering partial matches
ID: 156134
Symptom: Matcher has a limited ability to do partial matching. When Matcher finds a partial match, the confidence of that suggestion is decreased proportionally to the number of differences there are between the match and the original term. The suggestions are sorted in the order of confidence and the most confident is shown first. The confidence is being calculated incorrectly when the difference is caused by missing diacritics (for example, search for “résumé” but found “resume”).
Solution: Fixed.

Defect: Message content imported via external mail sources does not have line breaks
ID: 155642
Symptom: When an external mail source is configured with a property of the “Text (multi-line)” data type that reads the message field from the email message, the property values do not have line breaks.
Solution: Fixed.

Defect: Metadata suggestions for class not shown for unmanaged objects
ID: 155610
Symptom: When there is a property grouping on the metadata card of an unmanaged object, metadata suggestions for the class are not shown on the metadata card.
Solution: Fixed.

Defect: MFAppPlatform.exe starts for all vaults
ID: 155876
Symptom: The MFAppPlatform.exe process starts in all vaults even without any installed vault applications because the default value for the “Enabled” setting in the Ground Link configuration under Advanced Vault Settings section in M-Files Admin is “Yes”.
Solution: Fixed. The default value for the “Enabled” setting is now “No”. To enable the Ground Link feature in a cloud vault, the setting must first be changed. If necessary, the previous “enabled by default” mode can be retained using a system wide registry setting “MFServer\EnableGroundLinkCloudAgent”.

Defect: On-premises co-authoring not working in M-Files Web and Desktop with proxy server setup
ID: 155635
Symptom: When a proxy server runs M-Files Server, the co-authoring option in the context menu of a document is grayed out. Additionally, when trying to initiate co-authoring in the Office for the web editor, the error message “Something went wrong…” is shown.
Solution: Fixed.

Defect: Potential IDOL index corruption at cloud deployment swap
ID: 155836
Symptom: IDOL index database may be upgraded to contain too wide capability settings if the database existence check fails.
Solution: Fixed. The capabilities are not upgraded in such a situation.

Defect: Restore tester still gets stuck when destroying vault
ID: 154507
Symptom: When trying to destroy a vault, a pending HTTP download task is never completed. As a result, the restore tester gets stuck and the vault cannot be destroyed.
Solution: Fixed.

Defect: Reverse view contents not visible
ID: 153678
Symptom: Contents of a reverse view (that is, a view with reverse direction grouping level) are not visible after going out from and back to the view or after relogging in to the vault. Only refreshing the view makes the content visible again.
Solution: Fixed.

Defect: Selective administrative rights in vault not working in M-Files Admin
ID: 155325
Symptom: User that have some administrative rights but not the “Full control of vault” user rights cannot read configuration values from Named Value Storage In M-Files Admin.
Solution: Fixed.

Defect: Smart Metadata dashboard fails to load when class name contains an ampersand
ID: 156330
Symptom: The Smart Metadata dashboard fails to load when one of the trained models is for a class which contains an ampersand (&) in the name.
Solution: Fixed.

Defect: The system administrator permissions are required to change some Matcher configurations
ID: 155918
Symptom: Changing many of the Matcher configuration options incorrectly requires the system administrator permissions.
Solution: Fixed. Now also vault administrators can change the configuration values.

Defect: Today button in “Share Public Link” dialog not working in M-Files Web
ID: 155577
Symptom: The date is not selected when a user clicks the “Today” option in the calendar view of the Shared Link dialog in M-Files Web.
Solution: Fixed.

Defect: Unable to index files larger than 4095 MB
ID: 156320
Symptom: When the registry setting “FileSizeLimitForIndexingInMegabytes” is configured, files larger than 4095 MB are not indexed.
Solution: Fixed.

Defect: “Type mismatch” error with jscript9.dll Chakra JavaScript engine
ID: 155649
Symptom: “Type mismatch” error is shown if JavaScript null values are given as parameters to M-Files API calls.
Solution: Fixed.

Defect: Error message shown on default view after session expired and relogin attempted in M-Files Web
ID: 154359
Symptom: When clicking “Refresh” in the yellow ribbon in the Office for the web editor after the session has expired, the user is taken to the login page. An additional parameter is added to the login page URL which causes the “Cannot Parse “&wdPid=xxxxxxxxx” error message to be shown on the default view of M-Files Web.
Solution: Fixed.

Defect: Content replication shows false negative to the user in erroneous import
ID: 155783
Symptom: When either content1.xml or structrure.xml file of a replication package has corrupted data, the error message “Operation failed” is shown in import, which suggests that the whole import operation failed. In reality, only the corrupted XML file is not imported.
Solution: Fixed. If some items are successfully imported before a failure, the user is informed about it with a descriptive error message.

Defect:  Dynamic value in metadata card configuration fails when alias name contains “_” in M-Files Web
ID: 155672
Symptom: When the alias of a dynamic property contains an underscore character (_), the error message “The placeholder %PROPERTY_{xxxxx}% in the set value is invalid” is shown in the metadata card of an object in M-Files Web.
Solution: Fixed.

Defect: Configured hierarchy rules not working in M-Files Web
ID: 155434
Symptom: M-Files Web users are able to see the related objects even though they are set to be hidden in Other Applications > Compliance Kit > UI Configuration > Related Object Rules in M-Files Admin.
Solution: Fixed.

Defect: Document collection members shown under Documents in M-Files Web
ID: 155279
Symptom: When viewing relationships of an object in M-Files Web, some document collection members are displayed under the “Documents” node.
Solution: Fixed.

Defect: Electronic signature fails when changing workflow state with preconditions in M-Files Web
ID: 154888
Symptom: In M-Files Web, when a user tries to add an electronic signature to a document but required preconditions for the state transition are not met, incorrect error message “An electronic signature could not be added due to a failed login attempt.” is shown.
Solution: Fixed.

Defect: Incomplete upload file operation in M-Files Web causes major memory consumption
ID: 156360
Symptom: When a user closes the browser window before an upload operation is completed, the process ends with an infinite loop that causes major memory consumption and prevents the users from performing any operations with M-Files Web.
Solution: Fixed.

Defect: Progress bar spins continuously while opening non-document object in M-Files Web
ID: 156246
Symptom: When properties have been hidden in the task area settings in the M-Files web configuration page and a user double-clicks a non-document object in M-Files Web, the progress bar is spinning continuously.
Solution: Fixed.

Defect: Vulnerability in third-party component used in M-Files Web
ID: 156387
Symptom: A vulnerability in third-party component used in M-Files Web may compromise data security.
Solution: Fixed.

M-Files 2018 Update 2006 (20.6.9181.4)

Improvement: Enable further configurability of M-Files driver
ID: 154438
Description: We have added new MFClient configuration values: VDDDeviceType, VDDDeviceCharacteristics, and VDDMediaType. These allow changing the M-Files file system driver behavior easier in environments where M-Files default values are not working optimally.

Improvement: Faster file preview in M-Files Web
ID: 155550
Description: We have optimized file content downloading in M-Files Web to improve file preview performance.

Improvement: Help page for IDOL install helper scripts
ID: 155722
Description: In the IDOL installation package, the most relevant PowerShell scripts are now equipped with a proper help page.

Improvement: M-Files Server Analytics
ID: V-25279
Description: We have added a support to collect M-Files Server usage metrics.

Improvement: Recurring notifications
ID: V-15940
Description: We have added the possibility to specify that a notification rule that matches a filter sends a notification per object repeatedly and as long as the object matches the filter.

Improvement: Whitelist for Network Folder Connector file extensions
ID: 29778
Description: We have added a whitelist support in the Network Folder Connector vault application. We also added a support for semi-colon (;) separated blacklist in the existing filter conditions.

Improvement: “Update only M-Files Fields” setting in Advanced Vault Settings
ID: 29194
Description: Updating only M-Files fields in a Word document can now be controlled with a new setting in Advanced Vault Settings.

Defect: Renaming external repository objects may fail
ID: 155506
Symptom: Renaming external repository objects may fail and produce primary key violations to the Windows event log when using a Firebird database.
Solution: Fixed.

Defect: Electronic signature does not require credentials with OKTA OAuth
ID: 154358
Symptom: When signing a document using M-Files Desktop, the user is not prompted for password, instead the document is signed right away transparently, when using OKTA.
Solution: Fixed.

Defect: Error shown when saving modified comment
ID: 155465
Symptom: The “Access rights to change the property ‘Comment’” error is shown when saving a modified comment.
Solution: Fixed. A user who is not an administrative user can now modify their own, last comment if the object is checked out to them.

Defect: Full repository crawling is discontinued when connection configuration is changed
ID: 155675
Symptom: Full repository crawling is discontinued when connection configuration is changed. The problem happens only when full repository crawling is started after the delta crawler has been invalidated.
Solution: Fixed.

Defect: In IDOL, the indexer gets stuck without error messages
ID: 155572
Symptom: The get request of the Blob storage was left uncompleted, thus blocking the indexing definitely.
Solution: Fixed.

Defect: Incorrect status is shown on external repository login in M-Files mobile applications
ID: 156009
Symptom: M-Files Mobile applications show external repository login status as “Logged in as” even when the user is not authenticated.
Solution: Fixed.

Defect: Indexing gets stuck when object from quick index table does not exist in external repository
ID: 155504
Symptom: File data indexing fails if at least one of the objects to be indexed is not found in the external repository.
Solution: Fixed.

Defect: Issues in offline behavior with iOS application
ID: 155187
Symptom: When an object marked for offline view is removed from M-Files Desktop, the M-Files mobile application is showing wrong options for the object. The user sees the options “edit object”, “discard changes”, and “stay offline” instead of the options “save as a copy”, “discard changes”, and “stay offline”.
Solution: Fixed.

Defect: M-Files Admin opens slowly
ID: 155255
Symptom: M-Files Admin opens slowly when there are a lot of external users and user group memberships.
Solution: Fixed.

Defect: M-Files fails to start all vault applications when bringing the vault online
ID: 155522
Symptom: Some vault applications fail to start sometimes when bringing the vault online.
Solution: Fixed. The automatic retry mechanism was changed after some exceptions in the vault application initialization.

Defect: M-Files installation may fail
ID: 153413
Symptom: A forced stopping of the MFDataExport service may fail during the M-Files installation. The M-Files installation is rolled back and the error message “The service did not respond to the start or control request in a timely fashion” is shown to the user.
Solution: Fixed.

Defect: M-Files server stops sending ext. repository login requests if previous login request is canceled
ID: 152676
Symptom: When a user tries to load some external repository object data from a repository which is not logged in and the user does not provide credentials within a short timeout (20 s), the request fails. This also leaves the server in a state that server data push events are not sent to the client anymore for that specific repository until the user logs out from the vault or the server is restarted.
Solution: M-Files server was fixed to send login requests also after a short timeout.

Defect: M-Files Web displays wrong error message when all concurrent licenses are used
ID: 153669
Symptom: In M-Files Web, the user sees the error message “Authentication failed” when the number of concurrent licenses is exceeded.
Solution: Fixed.

Defect: M-Files Web performs unnecessary calls to Compliance Kit extension method
ID: 155551
Symptom: In M-Files Web, Compliance Kit (CK) extension methods are called even when Compliance Kit is not enabled in a vault and the error message “Failed to load resource: the server responded with a status of 404 (Not Found)” is shown in the browser console.
Solution: Fixed.

Defect: Mandatory field indicator “*” is not visible on metadata card in M-Files Web
ID: 73259
Symptom: The M-Files Web user is not able to see the “*” sign for long, mandatory property names on the metadata card.
Solution: Fixed.

Defect: Permission limitation in editing properties causes problems with unmanaged objects
ID: 155231
Symptom: Promoting an object fails if the target class has associated property values that the user does not have edit rights to. The issue is also present whenever changing a class of a managed object.
Solution: Fixed. When the feature is enabled, users may add class-associated properties to the object as empty, even without edit rights. The built-in property “Is Template” may also be set to false by these users.

Defect: Plugin-based authentication fails in M-Files iOS mobile application
ID: 155629
Symptom: An M-Files iOS mobile application user gets the error message “The parameter is incorrect. (Performing plugin-based authentication is not supported because the caller did not provide the IMFDialogs interface.)” during login operation.
Solution: Fixed.

Defect: Property definition permission limitation causes issues when changing class of unmanaged object
ID: 155231
Symptom: If a user does not have permissions to edit a property, the user cannot change the class of an unmanaged object to one which would add this property to the object metadata.
Solution: Fixed.

Defect: Pseudo-user NACL prevents indexing external repository connection
ID: 154656
Symptom: A named access control list (NACL) containing pseudo-users prevents indexing an external repository connection, such as a Network Folder Connector connection.
Solution: Fixed. Prevented configuring a named access control list with pseudo-users to be used with external repositories.

Defect: Replication may fail to import a view
ID: 154292
Symptom: The replication fails to import a view if the view has folder settings for a user that is not included in the vault.
Solution: Fixed.

Defect: Setting “Value List Item Count Limit” to “0” prevents access to vault in M-Files Admin
ID: 155383
Symptom: Setting “Value List Item Count Limit” to “0” in the Configurations settings in M-Files Admin prevents the access to the vault in M-Files Admin.
Solution: Fixed.

Defect: Thorough optimization may fail
ID: 155495
Symptom: Thorough optimization may fail when the database is under constant and heavy modification.
Solution: Fixed.

Defect: Unnecessary option shown under the Indexes settings in M-Files Admin
ID: 155519
Symptom: “Goldfish” is displayed as on option for the indexing service type under the Advanced Vault Settings > Search > Indexes settings in M-Files Admin.
Solution: Fixed.

Defect: Various OCR failures
ID: 134277, 150050, 152039, 155289, 155452
Symptom: Various failures in conversions to searchable PDFs with large or specific TIF image files. Also, certain logos are missing from the end result.
Solution: Fixed by upgrading the related third-party component.

Defect: Verify and repair fails to detect and fix missing properties
ID: 155374
Symptom: The verify and repair operation does not detect and fix the missing class properties for object versions.
Solution: Fixed. A new verify and repair step was added to detect and add the missing object properties.

Defect: Vulnerability in M-Files Server
ID: 155225
Symptom: The logged information may contain sensitive information.
Solution: Fixed.

Defect: Vulnerability in print and download prevention in M-Files Web
ID: 155838
Symptom: A vulnerability in the print and download prevention in M-Files Web may compromise data security.
Solution: Fixed.

Defect: Duplicate detection feature is causing an error when the client and server versions are mismatched
ID: 154204
Symptom: When opening a view in M-Files Desktop, the following error is shown: “The M-Files Server application on the server is an older version and does not support this operation.”
Solution: Fixed.

Defect: In M-Files Discovery, changing several configuration options requires system admin rights
ID: 155792
Symptom: Many of the configuration options in M-Files Discovery could not be changed unless the user had system admin rights.
Solution: Fixed. Now only vault admin rights are required to change the configuration options.

Defect: Smart Classifier configuration becomes unresponsive after saving changes
ID: 155435
Symptom: After saving changes to the configuration of Smart Classifier, M-Files Admin can become unresponsive for up to 30-40 seconds.
Solution: Fixed.

M-Files 2018 Update 2005 (20.5.9099.4)

Improvement: Support for Mongolian language in M-Files Web
ID: F-12965
Description: M-Files Web now supports Mongolian language as a user interface and installation language.

Improvement: Default values for search filters in M-Files Desktop
ID: V-20341
Description: Added a possibility to set user-specific and vault-specific default search filters that are always on the Filters tab in M-Files Desktop. Using dynamic facets as default search filters requires the Micro Focus IDOL search engine.

Improvement: IML connection amount restricted to five per vault by default
ID: V-28553
Description: By default, IML connection amount is now restricted to five per vault. In on-premises environment, the customers can change the setting themselves in advanced vault settings in M-Files Admin. Changing the setting requires the system administrator permissions.

Improvement: Improved metadata card configuration user interface texts
ID: F-27577, 150181
Description: Improved user interface texts for the earlier released improvement “Show a property as a single-select property using metadata card configuration”.

Improvement: M-Files API GetLoginAccountOfUser method performance improvement
ID: 155324
Description: Improved the implementation of the M-Files API method GetLoginAccountOfUser so that the execution time is not dependent on the number of total users in the vault.

Improvement: M-Files Smart Metadata and M-Files Knowledge Graph
ID: 6638
Description: A new vault application, M-Files Smart Metadata, is now available. Smart Metadata uses machine learning to understand the context around existing metadata making more accurate metadata suggestions possible. It is the first vault application to be powered by the M-Files Knowledge Graph, another new vault application, which gathers additional insights about the data stored in the vault.

Improvement: Removing XML schema validation for application from M-Files Desktop
ID: V-19027
Description: Earlier, adding a new feature to appdef.xml often caused M-Files Desktop failing to start. To fix this, M-Files Desktop needed to be upgraded to a newer version or the related application needed to be temporarily disabled. XML schema validation has now been removed from the M-Files Desktop side, which allows M-Files Desktop to always start. However, the new application feature will not work before the upgrade. XML schema validation is still done on M-Files Server when administrator installs the application.

Improvement: Whitelist-based indexing with Micro Focus IDOL search engine
ID: F-25033, V-25029
Description: Added a possibility to whitelist the file extensions that should be indexed. Earlier, indexing was based only on excluding extensions (blacklisting). Using a registry setting, it is still possible to continue using blacklisting. When moving to whitelist-based indexing, reindexing may be needed.

Improvement: External connection passwords should not be shown in clear text in M-Files Admin
ID: 40734
Description: Added the possibility to hide passwords with keywords “Password”, “PWD”, and “Proxy Password” in connection strings shown in M-Files Admin.

Defect: Boolean properties not working in metadata card configuration export
ID: 154198, 154199
Symptom: When deploying metadata configuration from one vault to another via content replication and archiving, Boolean properties in filters and in the Behavior section are not correct.
Solution: Fixed.

Defect: Certain PDF applications leave documents checked out in M-Files
ID: 154434
Symptom: When creating a PDF document using certain PDF applications, the “Check in immediately” option is not available in the “Create Document” dialog and the document is left checked out. This happens, at least, with the CutePDF and PDF24 applications.
Solution: Fixed for CutePDF and PDF24.

Defect: Compare options in M-Files ribbon do not work in Microsoft Word
ID: 155135
Symptom: When using the “Compare with Previous Version” or “Compare with Another Version…” options in the M-Files ribbon in Microsoft Word, the “Not found” error message is shown.
Solution: Fixed.

Defect: Control character parsing error in the “Change State” dialog
ID: 154669
Symptom: When a user enters text including a control character, such as “\n”, to the “Comment” field in the “Change State” dialog and clicks “OK”, the control character operation (for example, adding a new line) is performed.
Solution: Fixed. Control characters are now treated as regular text.

Defect: Copying common M-Files folders not working in Microsoft Outlook
ID: 28597
Symptom: Copying an M-Files folder that has the “Common to all users” option enabled is not working correctly in Microsoft Outlook.
Solution: Fixed.

Defect: Copying object in a view works incorrectly
ID: 154235
Symptom: When a multi-select property is used in the filter of a view, copying an object inside this view results in incorrect metadata. The copy gets the values included in the filter regardless of the values of the source object.
Solution: Fixed.

Defect: Copying vault fails
ID: 155143
Symptom: When using older M-Files Admin version (for example, 20.3.xxxxx.x) and new M-Files Server version (for example, 20.4.xxxxx.x), copying vault fails with the error message “The stub received bad data”.
Solution: Fixed.

Defect: Creating object from property when object type has multiple classes fails
ID: 155121
Symptom: Creating an object from a property when the object type has multiple classes fails with the error message “Unspecified error”.
Solution: Fixed.

Defect: Documentation missing for AccessControlEntryContainer
ID: 155116
Symptom: API documentation is missing for the M-Files API property AccessControlEntryContainer.
Solution: Fixed.

Defect: Empty files or templates can result in many duplicates being detected
ID: 155221
Symptom: M-Files Desktop can become unresponsive when the duplicates documents detection feature is enabled and many duplicates are detected.
Solution: Fixed by ignoring empty files and limiting the number of duplicate files shown in the listing area.

Defect: External repository delta crawler may leave some objects unindexed
ID: 155213
Symptom: External repository delta crawler may leave some objects unindexed and crawling is unnecessarily started from the beginning with an available full crawler.
Solution: Fixed.

Defect: Fix DownloadFileAsDataURIEx file type detection
ID: 155159
Symptom: The M-Files API method DownloadFileAsDataURIEx fails to detect file type for some files especially if there is a hash character (#) in the file name.
Solution: Fixed. Failure in preliminary MIME type check from file extension is now treated as a warning and the second phase (actual detection) is tried.

Defect: Importing a large user group may fail without error message
ID: 155326
Symptom: Importing a large user group with more than 35,000 members may fail so that an empty group is created and no error message is shown. This may lead to disabling users.
Solution: Fixed.

Defect: M-Files Server may crash
ID: 154852
Symptom: M-Files Server may crash, when destructing DB Sessions.
Solution: Fixed.

Defect: M-Files Server may crash
ID: 154337
Symptom: When initializing M-Files indexers, M-Files Server may, in some rare cases, crash soon after restarting M-Files server.
Solution: Fixed by updating the 3rd party component causing the crash to a newer version.

Defect: M-Files Server RPC calls fail in certain situation
ID: 155387
Symptom: “Unable to cast COM object…” type of errors in the M-Files Server RPC calls prevent the system from working correctly. The error may occur in certain heavy load situations.
Solution: Fixed.

Defect: Opening metadata card in Microsoft Word fails
ID: 154951
Symptom: Opening the metadata card of the document using the “Properties” option in the M-Files ribbon in Microsoft Word may fail with the error message “It is illegal to call out while inside message filter”. This happens occasionally when certain types of properties are used.
Solution: Fixed.

Defect: Random crashes of Excel when trying to open Excel files from M-Files
ID: 149752
Symptom: When a user clicks the icon of an Excel file in M-Files Desktop, Excel may occasionally crash in 32-bit Microsoft Office environment.
Solution: Fixed.

Defect: Simple metadata merge replication fails with certain settings
ID: 152686
Symptom: If a simple metadata merge replication is configured with the “Override with Files” setting, the import fails with the error message “Not found”.
Solution: Fixed.

Defect: Synchronized login accounts get disabled
ID: 155181
Symptom: The expire of the client secret of the Azure AD side application disables synchronized login accounts and causes login to M-Files to fail.
Solution: Fixed.

Defect: Unnecessary facet search with an empty facet configuration
ID: 154169
Symptom: Full-text search may cause an unnecessary IDOL facet search with an empty facet configuration.
Solution: Fixed.

Defect: Word document automatic numbering issue
ID: 153776, 153889
Symptom: Word document automatic numbering for example in the table of contents gets broken when M-Files fields in the document are updated.
Solution: Fixed. Added a new setting to update only M-Files fields instead of all fields in the document under the Advanced Vault Settings section in M-Files Admin (PDF Conversion > Word Files > Update Only M-Files Fields).

Defect: Period (.) in file name causes preview to fail in M-Files Web
ID: 155427
Symptom: Previewing a file with a period in its file name fails in M-Files Web. The “Preview is unavailable” error is shown in the preview pane.
Solution: Fixed.

Defect: Vulnerability in M-Files Web
ID: 154932
Symptom: M-Files Web reveals sensitive information that may compromise security.
Solution: Fixed.

Defect: Newly added comments are lost after changing workflow state for checked out object in M-Files Web
ID: 154720
Symptom: In M-Files Web, when a user first adds a comment on any checked out object via the metadata card and then changes the workflow state, the comment is not displayed in the “Workflow” dialog. After clicking “OK”, the comment is no longer visible in the comments history either.
Solution: Fixed.

Defect: Annotations created using Adobe are not visible when previewing files in M-Files Web
ID: 155224
Symptom: M-Files Web does not show annotations created by other plugins, such as Adobe, in file preview.
Solution: Fixed.

Defect: “Log entry string is too long” error written to the Windows event log when the log information exceeds set character limit in M-Files Web
ID: 154419
Symptom: The error “Log entry string is too long” is written to the Windows event log when the log information from M-Files Web vault applications exceeds 32766 characters.
Solution: Fixed.

M-Files 2018 Update 2004 Service Release 1 (20.4.8986.5)

Defect: Downloading installation package for automatic update may fail
ID: 155618
Symptom: Installation package download of the version 20.4.8986.4 for automatic update may occasionally fail when the progress is approximately 65%. The error “The RPC Server in unavailable” is written to the Windows event log
Solution: Fixed. If there have been any download issues with the version 20.4.8986.4 and the fix for the issue 155427 is needed, the version 20.4.8986.5 should be used. Otherwise, updating to the version 20.4.8986.5 is optional.

Defect: Period (.) in file name causes preview to fail in M-Files Web
ID: 155427
Symptom: Previewing a file with a period in its file name fails in M-Files Web. The “Preview is unavailable” error is shown in the preview pane.
Solution: Fixed. This change applies only to M-Files Server.

M-Files 2018 Update 2004 (20.4.8986.4)

Improvement: Support for Mongolian language
ID: F-12965
Description: M-Files Online and M-Files 2018 now support Mongolian language as a user interface and installation language.

Improvement: Notification templates moved to advanced vault settings
ID: F-28164
Description: The notification templates that were previously stored in text files under the server are now configurable from advanced vault settings. The migration of the templates happens automatically. The old legacy templates can be removed after the migration because the templates in advanced vault settings override them.

Improvement: M-Files Analytics
ID: F-5492
Description: Added support to collect M-Files Desktop usage metrics.

Improvement: Show a property as a single-select property using metadata card configuration
ID: F-27577, 150181
Description: Added metadata card configuration “MsluBehavesLikeSslu” to allow changing any built-in property behave like a single-select property.

Improvement: Improvements in Smart Classifier Background Tasks dashboard
ID: V-26492
Description: The dashboard for Smart Classifier Background Tasks now shows additional information including:
– classes that failed to train or were excluded from training
– elapsed time when training is in progress

Improvement: Import AD group by defining group name or searching for it instead of browsing
ID: 154266
Description: An AD group can now be imported by entering the group name into a text field or searching for it in the field instead of selecting it from a list.

Improvement: Show M-Files Server ID and version in the Connection Analysis window in M-Files Desktop
ID: V-26542
Description: In the Connection Analysis window in M-Files Desktop, you can now see the GUID and the version of the M-Files Server instance to which M-Files Desktop is currently connected.

Improvement: Automatic semantic aliases for structure items in M-Files Admin
ID: V-21359, 18984, 151178
Description: When creating a structure item in M-Files Admin, a semantic alias can be automatically added. The prefix of the alias can be configured via advanced vault settings. M-Files Admin shows a warning if the user attempts to save a duplicate alias.

Improvement: Improved error message when concurrent licenses are unavailable in M-Files Web
ID: 154006
Description: In M-Files Web, when there are no concurrent licenses available, there is now an additional error message visible: “No more concurrent user licenses available.”
Solution: Fixed.

Improvement: Insert properties inside text boxes with placeholders in Microsoft PowerPoint
ID: 145389
Description: M-Files properties can now be inserted in existing text boxes among any other text in Microsoft PowerPoint documents. Earlier, a separate shape for the M-Files property was created.

Defect: Updating M-Files Desktop fails to clean up the old Client Apps folder
ID: 152913
Symptom: An upgrade to a new M-Files Desktop version does not remove all client application files from the previous M-Files installation.
Solution: Fixed.

Defect: Matcher does not work when additional property configurations are specified
ID: 154513, 154528
Symptom: The “Not found.” error appears in the Windows event log when the rebuilding process of Matcher begins.
Solution: Fixed.

Defect: Boolean search does not show expected results with Micro Focus IDOL
ID: 154448
Symptom: When a user tries to search with the Boolean conditions “(a AND (b OR C or D))”, the search does not preserve the inner condition and search results are incorrect.
Solution: Fixed.

Defect: Some software products detect M-Files virtual drive as USB drive
ID: 154064
Symptom: Some software products falsely detect M-Files virtual drive (typically M:) as a USB drive (or fail to detect it).
Solution: Fixed.

Defect: Several PDF conversion problems
ID: 151389, 151103, 133867, 152856, 153693, 154206
Symptom: There are unsatisfactory PDF conversion results when the conversion is done as part of the workflow state transition.
Solution: Fixed by upgrading the related third party components.

Defect: CTRL + backspace incorrectly adds a character in quick search
ID: 12132
Symptom: When a user tries to delete a word using CTRL + backspace in the quick search, the action adds a character instead.
Solution: Fixed.

Defect: Saving files from Google Chrome to M-Files fails
ID: 151750
Symptom: When a user opens a PDF file in Google Chrome and tries to save it to M-Files by pressing CTRL + S, saving the file fails. After filling in the metadata card, the user gets the error message “The system cannot find the file specified.”
Solution: Fixed.

Defect: Search using dtSearch does not work after M-Files upgrade
ID: 154233
Symptom: After an M-Files upgrade, the search does not give any results, but an error message is shown: “The parameter is incorrect.”
Solution: Fixed.

Defect: Matcher fails to provide suggestions for some files
ID: 154514
Symptom: The “Access denied.” error appears in the Windows event log when Matcher is extracting metadata.
Solution: Fixed.

Defect: Installing a connector license causes the “Invalid pointer” error to Windows event log
ID: 154742
Symptom: Installing a connector license causes the “Invalid pointer” error to appear in the Windows event log.
Solution: Fixed.

Defect: Vault optimization fails if there is a deleted property in a view
ID: 154577
Symptom: If there is a property used in a view and the property has been deleted, vault optimization fails with the error message “Unknown property definition”.
Solution: Fixed.

Defect: INamedACL interface in M-Files API throws “Not implemented” exception
ID: 154696
Symptom: The INamedACL interface in M-Files API has the “AccessControlListForNamedACL” property that is not documented. Getting this property throws the “Not implemented” exception.
Solution: Fixed.

Defect: Structure replication does not export all values
ID: 149878
Symptom: Some of the values in the structure, for example electronic signatures, are not exported properly. When importing, the missing values are set to 0.
Solution: Fixed.

Defect: Indexing may fail if the external object type is not mapped
ID: 154653
Symptom: Indexing can fail if the unmanaged object type is not mapped to an M-Files object type.
Solution: Fixed.

Defect: CTRL + C or the copy function does not work in the metadata card opened via UI Extensibility dashboard
ID: 20373
Symptom: When editing the metadata card via the UI Extensibility dashboard, it is not possible to copy text using either CTRL + C or the copy function from the metadata card fields.
Solution: Fixed.

Defect: Vulnerability in M-Files API
ID: 154811
Symptom: A vulnerability may compromise M-Files security.
Solution: Fixed.

Defect: File preview in M-Files Web does not work correctly
ID: 150417
Symptom: If a user creates a document file via M-Files Web and tries to preview it before it has been checked in, the preview does not work. After the preview has failed, it does not work for this file version even after the check-in.
Solution: Fixed.

Defect: Vulnerability in M-Files Desktop
ID: 154786
Symptom: A vulnerability in M-Files Desktop may compromise data reliability.
Solution: Fixed.

Defect: Unmanaged object data not refreshed properly
ID: 153210
Symptom: Edit rights for unmanaged objects are not refreshed if the listing is updated or force updated (Shift + F5). Read rights are refreshed correctly when the listing is updated.
Solution: Fixed.

Defect: Unexpected functionality when saving metadata with poor connection
ID: 13337
Symptom: The error message “Not enough quota is available to process this command” is shown when a user is trying to use a cloud vault over HTTPS. The error is encountered for example when browsing to the “Recently Accessed by Me” view.
Solution: Fixed.

Defect: Late binding MFilesAPI.ObjectSearchResults fails
ID: 154909
Symptom: Creating the MFilesAPI.ObjectSearchResults object using late binding with Excel VBA fails.
Solution: Fixed.

Defect: Replication fails when notifications use alias placeholders
ID: 153487, 153694
Symptom: Importing content packages fails with the error message “Not found” if aliases are used as a workflow state action.
Solution: Fixed.

Defect: “The stub received bad data” error received when trying to fetch server capabilities
ID: 154895
Symptom: “The stub received bad data” error is shown when trying to fetch server capabilities through M-Files API that was connected to a different version of M-Files Server.
Solution: Fixed.

Defect: Foreign key constraint conflict in M-Files reporting data export with sampled history data
ID: 146425
Symptom: Foreign key errors are shown in Windows event logs and the data export fails most of the time if the data set contains sampled history properties.
Solution: Fixed.

Defect: Default filters do not work from Home screen
ID: 154889
Symptom: Default search filters are not applied to the initial search.
Solution: Fixed.

Defect: Saving files from Opera to M-Files fails
ID: 154579
Symptom: When a user opens a PDF file in Opera and tries to save and check it in to M-Files, M-Files may try to check in the temporary file downloaded by Opera. This causes the operation to fail with the error message “The system cannot find the file specified”.
Solution: Fixed. ”

Defect: Uninstallation assistant does not remove itself when rebooting
ID: 154952
Symptom: Updating M-Files Desktop sometimes leaves the uninstallation assistant (MFUnist) of the older M-Files version hanging in the Windows Services list.
Solution: Fixed.

Defect: Deleting a huge number of workflows causes major memory consumption
ID: 153954
Symptom: An application that deletes a big number of workflows using M-Files API takes hours to finish. It also uses a lot of system memory.
Solution: Fixed by introducing another API method “RemoveWorkFlowsAdmin” that takes a collection of IDs as a parameter. Using that in the use case in question should typically take less than a minute.

Defect: M-Files Server may crash when importing workflows with electronic signatures
ID: V-15500
Symptom: M-Files Server may crash when importing workflows that utilize electronic signatures.
Solution: Fixed.

Defect: Selecting a mail item in Outlook public folder is very slow
ID: 155019
Symptom: When the M-Files Office add-in is loaded and a user selects a mail item in a Microsoft Outlook public folder, Microsoft Outlook does not respond and it takes several seconds before the selection gets done.
Solution: Fixed.

Defect: Process names in Server Activity Monitor do not show properly
ID: 154719
Symptom: Server Activity Monitor does not show the names of processes under the “Background processes” tab.
Solution: Fixed.

Defect: “Parameter is incorrect” dialog shown when clicking “Preview” in “Archive Old Versions” dialog
ID: 154949
Symptom: An error message is shown when clicking “Preview” in the “Archive Old Versions” dialog in M-Files Admin.
Solution: Fixed.

Defect: Incorrect error message shown for missing password in data export
ID: 155004
Symptom: Using the content replication export as a vault admin gives a wrong error message (“Access denied. You do not have the server-level access rights required for this operation”) to the user if the vault admin user forgets to give a password in the “User-specified password for encryption” field.
Solution: Fixed. Error message text improved.

Defect: SendCustomNotification shows “Not Found” error
ID: 155050
Symptom: A SendCustomNotification call made from an event handler fails and a “Not found” error is shown.
Solution: Fixed.

Defect: Compare options do not work when used from Microsoft Word ribbon
ID: 155135
Symptom: The “Not Found.” error is displayed when trying to use the “Compare with Previous” or “Compare with Another Version” options in the Microsoft Word ribbon.
Solution: Fixed.

Defect: Preview URL with invalid values shows empty page in M-Files Web
ID: 154311, 154439
Symptom: In M-Files Web, an empty page is shown in the preview when a user tries to open an invalid URL pointing to the preview.
Solution: Fixed.

Defect: Document checkout operation hangs with on-premises Office Online setup in M-Files Web
ID: 154539
Symptom: When a user checks out a document from a vault using M-Files Web, the document gets checked out, but the file transfer animation in the Task area hangs. This happens when the discovery URL is configured with internal and external netzone URLs.
Solution: Fixed. A new registry key “UseInternalUrlForWOPI” is introduced.

Defect: Aliases with metadata card configuration do not work for single-select properties in M-Files Web
ID: 154666
Symptom: When trying to make a metadata card configuration filter with a single-select property that has class values and the property is identified with an alias, the rule does not work in M-Files Web.
Solution: Fixed.

Defect: Automatic filling does not work as expected when the same property is used as a filter for more than one property
ID: 153478
Symptom: In M-Files Web, when two properties are filtered by the same property, one of the properties is cleared during automatic filling.
Solution: Fixed.

Defect: Annotations saved in M-Files Desktop are not visible when printing a document from M-Files Web
ID: 154276
Symptom: In M-Files Web, a user cannot see the annotations in the document saved in M-Files Desktop when printing it from M-Files Web. Additionally, the “b.map” error is logged in the console window.
Solution: Fixed.

Defect: Prompt for automatic filling is erroneously shown for the same type of objects in M-Files Web
ID: 153479
Symptom: In M-Files Web, the prompt for automatic filling is erroneously shown when the same type of objects are related.
Solution: Fixed.

Defect: M-Files Web URLs do not work correctly when SAML SSO is enabled in M-Files Web
ID: 154155
Symptom: When clicking an M-Files Web URL, a user is redirected to the M-Files Web home page instead of the respective object when Windows login is used as SSO.
Solution: Fixed.

Defect: Unable to create a new object in Compliance Kit enabled vault using M-Files Web when any property is hidden
ID: 154875
Symptom: A non-admin user is not able to create any documents in Compliance Kit enabled vault in M-Files Web if any property is hidden. The following error is seen: “TypeError: propertyDef is undefined”.
Solution: Fixed.

M-Files 2018 Update 2003 (20.3.8876.7)

Improvement: Set a primary file type for multi-file documents
ID: F-16004
Description: Added a possibility for administrators to set a file type to act as the primary file type for multi-file documents via the configurations editor in M-Files Admin. After setting a file type as primary for multi-file documents, the preview, icon, and default action of multi-file documents are determined according to it. Primary file types for multi-file documents are available in M-Files Desktop only.

Improvement: Duplicate documents detection
ID: F-4105
Description: When a user adds a document, M-Files now tells the user if there already are documents with the exact same content in the vault. If a document has duplicates, they can be seen in the listing area by expanding the “Duplicate File Content” node.

Improvement: Support for multiple network folder locations in one network folder connection
ID: F-13920
Description: Added a possible to configure a single M-Files Network Folder connection to include multiple folders to improve indexing performance.

Improvement: Enhance configuration for displaying the “Change State” dialog when changing workflow state
ID: 154395
Description: The Named Value configuration “ShowChangeStateUI” controls when the “Change State” dialog that allows adding comments about a workflow state transition is shown. It now has four different settings instead of earlier two:

• 0 – Disables the dialog everywhere
• 1 – Enables the dialog everywhere (default)
• 2 – Enables the traditional/legacy way: shows the dialog from the task pane but not from the metadata card
• 3 – Enables the opposite configuration: shows the dialog from the metadata card but not from the task pane

Improvement: Improved M-Files Network Folder Connector logging
ID: 154224
Description: Previously, if all user group data could not for some reason be fetched, so many errors were listed that the error message became too large to be written to the Windows event log. This caused a generic error message “The parameter is incorrect. (Log entry string is too long. A string written to the event log cannot exceed 32766 characters)” to be written to the event log.
Added a functionality that excludes some of the errors from the error message to make sure the message size does not exceed the size limit. This way, as many real errors as possible get logged in the event log message.

Improvement: Sensitive information setting to M-Files Admin
ID: 154208
Description: Enables hiding business sensitive information via a vault setting from administrators who use M-Files Admin. Sensitive information includes value list item names, object names, external repository IDs of objects, and any additional information.

Improvement: Active IDOL search cluster information to Windows event log
ID: V-23941
Description: The active IDOL search cluster can change if IDOL high availability is in use. To keep track on what search cluster is being used, M-Files Server writes the active search cluster to the Windows event log. Previously, the information was available only in IDOL action logs.

Improvement: Embedded M-Files metadata update optimization
ID: V-24333
Description: Optimized the update process of the feature “Embedded Metadata Update on Check-in”. A new advanced vault setting “Update Embedded Metadata Before Event Handlers” was added as part of the optimization.

Defect: Checkout reminder in Office applications is shown several times
ID: 129143
Symptom: When opening an Office document in read-only mode, the checkout reminder is shown repeatably on task pane or status area depending on the Office version.  If a user closes the reminder, it reappears after some time.
Solution: Fixed. The checkout reminder in Office applications is shown only once.

Defect: Subject and body of emails imported from external mail source are sometimes shown incorrectly
ID: 18161, 153914
Symptom: When importing emails from external mail source, message subject is sometimes changed. For example, white spaces may be missing between words if the subject header exceeds 78 characters. Additionally, the message body property may contain HTML tags.
Solution: Fixed.

Defect: The “Change State” dialog opened from the metadata card shows special characters incorrectly
ID: 154157
Symptom: A workflow name containing special characters (such as &, <, and >) is shown incorrectly in the “Change State” dialog.
Solution: Fixed

Defect: Automatic values are not shown for the first object version
ID: 130686
Symptom: When a user creates the first version of an object, automatic values are not shown for properties which depend on another value list property.
Solution: Fixed.

Defect: Push notifications to iOS and Android devices not working
ID: 154226
Symptom: Some Azure Notification Hub configurations are requesting a client certificate even though it is not required. This causes sending push notifications to fail.
Solution: Fixed.

Defect: In notification rules, the “Document or other object matches the conditions of the filter” event subscription selection is not shown correctly
ID: 153647
Symptom: Previously selected “Document or other object matches the conditions of the filter” event subscription option is not shown with latest M-Files clients.
Solution: Fixed.

Defect: File Explorer still crashes
ID: 144291
Symptom: File Explorer crashes occasionally in regular M-Files usage.
Solution: Fixed.

Defect: Delta crawling in IML connectors gets unnecessarily aborted and restarted
ID: 153089
Symptom: When delta crawler in IML connector has only some new or modified objects but a lot (thousands) of deleted objects to return, it sometimes aborts the crawling and starts from the beginning.
Solution: Fixed.

Defect: Property name of existing object is shown incorrectly if the name has the character “&”
ID: 154254
Symptom: If an existing object has a property whose name contains the character “&”, the succeeding characters are not displayed.
Solution: Fixed.

Defect: Printing a large sheet may stall or crash Excel when M-Files Add-in enabled
ID: 153228
Symptom: When M-Files add-in enabled in Excel, printing a large Excel sheet with the option “Fit all columns on one page” may cause printing to stall or crash Excel.
Solution: Fixed.

Defect: Cannot download files directly to M-Files using new Chromium-based browsers
ID: 151750
Symptom: When a user has a PDF file open in Chrome and the user uses the Ctrl + S shortcut to save the file to M-Drive via the Windows File Explorer, the file download fails and the file cannot be saved.
Solution: Fixed.

Defect: Cutting a non-doc item not working
ID: 153431
Symptom: When a user selects a non-doc file, for example a ZIP file, and presses Ctrl + X, the operation fails with the error message “Not found. -1 (0x800408A4)”.
Solution: Fixed.

Defect: Document order is unclear in document comparison
ID: 154281
Symptom: When using the functionalities “Compare Selected Documents” or “Compare with Another File”, the left/right order of the documents being compared is not obvious.
Solution: Fixed. The comparison is showing changes from the older file to the newer file (from left to right) based on last modified timestamp of the file.

Defect: M-Files Client crashes while expanding a multi-file document and selecting a file when the file names are long
ID: 154355
Symptom: The M-Files Client process crashes in a certain situation when a file with a long path is opened.
Solution: Fixed.

Defect: Unable to access the M-Files event log
ID: 152150
Symptom: After upgrading from an older M-Files version (from example, from 18.9.xxxxx.x to 19.6.xxxx.x), a user is unable to check the M-Files event log in M-Files Admin. The operation fails with the error message “The parameter is incorrect”.
Solution: Fixed.

Defect: CreateNewEmptySingleFileDocument API method succeeds even if title is null or empty
ID: 154246
Symptom: A single-file document can be created and checked out without name visible via M-Files Desktop.
Solution: Fixed.

Defect: M-Files Server may crash while retrieving information of a promoted object
ID: 154392
Symptom: M-Files Server may crash while retrieving information of a promoted object.
Solution: Fixed.

Defect: Adding tooltips for value list items slows down opening metadata card dramatically
ID: 154303
Symptom: A performance issue with metadata card configuration.
Solution: Fixed.

Defect: M-Files URL search returns all objects
ID: 154540
Symptom: When performing a search by entering an M-Files URL to the Windows Explorer address bar in M-Files Desktop, the search returns all objects in the vault.
Solution: Fixed.

Defect: Invalid repository connector ACL subject name
ID: 153723, 153644
Symptom: If a repository connector does not set the access control list (ACL) subject name because the subject does not have a name specified, an error occurs.
Solution: Fixed. The M-Files Server now uses the ACL subject ID also as the name if a name is not given.

Defect: Exceptions hidden when opening sessions to repository connections
ID: 154554
Symptom: When IML tries to open a session to an existing repository connection and an error occurs, it is logged as a generic exception with the error message “Unable to connect to the external repository” including information about the authentication type. The real exception message and stack are not visible which makes troubleshooting and resolving issues difficult.
Solution: Fixed.

Defect: Missing alias set via simple property concatenation causes export to fail
ID: 154237
Symptom: Export fails if an automatic value of an exported property is referencing to a property with an unresolvable alias.
Solution: Fixed.

Defect: M-Files Admin may crash when dashboard refreshes and text is selected
ID: 154595
Symptom: In the M-Files Admin configurator area, if the entire status dashboard is refreshed when some text is selected with double-click, it may crash M-Files Admin.
Solution: Fixed.

Defect: Converting a PDF file to searchable PDF fails
ID: 154627
Symptom: When a user selects a PDF document and tries to convert it into a searchable PDF (“Scanning and OCR” > “Convert to searchable PDF”), conversion for any language combination fails with the error message “Conversion to searchable PDF failed”.
Solution: Fixed.

Defect: Vault Application Framework misbehavior with vault-specific login accounts
ID: 154481
Symptom: A newly created login account is not visible for the vault application immediately after creation which causes an error.
Solution: Fixed.

Defect: Unable to co-author a document after 30 minutes
ID: 154692
Symptom: When a user checks out an Excel or Word document for co-authoring in M-Files Desktop, does some changes to it, and tries to edit it again after having it open for over 30 minutes, editing fails with the error message “We couldn’t lock this file for editing” or “We are sorry.  Unable to lock the file”.
Solution: Fixed.

Defect: M-Files Web interprets properties with IDs 1150 and 1151 as annotation properties
ID: 154121
Symptom: In M-Files Web, properties with IDs 1150 and 1151 are interpreted as annotations properties. If they are class properties, they are displayed as read-only during object creation.
Solution: Fixed.

Defect: Real number values with more than two decimal prevent modifying metadata of external objects in M-Files Web
ID: 153571
Symptom: If the data fetched from an external source for property of the data type “Number (real)” has more than two decimal (for example, 1000.105) and the there is no UPDATE statement defined for the property, saving changes on the metadata card of the object fails in M-Files Web. The following error message is displayed: “This object type uses a connection to an external database. You cannot change the value of the property “Property” because the administrator has not included it in the UPDATE statement of this object type.”
Solution: Fixed.

Defect: Real number format inconsistency between M-Files Web and M-Files Desktop
ID: 153673
Symptom: Real number values are shown differently in M-Files Desktop and M-Files Web. For example, if a user gives a value 0.379999000 in M-Files Desktop, it is shown as 0.37999899999999998 in M-Files Web.
Solution: Fixed.

Defect: Show and hide annotations commands do not work as expected in M-Files Web
ID: 154318
Symptom: When a user hides the annotations of an object, visits another object, comes back to the first object and tries to show its annotations, they are not shown in M-Files Web.
Solution: Fixed.

M-Files 2018 Update 2002 (20.2.8777.3)

Improvement: Improved support for long file names
ID: F-19272
Description: We now support previewing and opening files with long paths from M-Files and external repositories.

Improvement: Registry setting removes ID numbers from file names when exporting from a view
ID: 127485
Description: Client registry key IncludeIDsInNamesInIDView removes the ID number from the file name also when exporting files.

Improvement: Map multiple external object types to single M-Files object type
ID: 153821
Description: It is now allowed to map multiple external repository object types to a single M-Files object type.

Improvement: Prevent M-Files updates and new installations on Windows Server 2008 (R2) and Windows 7 computers
ID: V-16987
Description: Microsoft is ending their extended support for Windows 7 and Windows Server 2008 (R2) in January 2020. The last compatible M-Files version with their OS versions is January ’20 Update. Starting from February ’20 Update, upgrades and new installations on Windows 7 and Windows Server 2008 (R2) computers are prevented.

Defect: Destroying vault may get stuck
ID: 153929
Symptom: Sometimes the destroying of a vault gets stuck.
Solution: Fixed by stopping all on-going file downloads before proceeding with the destroying of the vault.

Defect: The “Add Placeholder” button disappears or is not aligned when resizing the “Notification” dialog
ID: 129980
Symptom: When an M-Files Administrator selects the “Send Notification” > “Define” option and resizes the dialog opened, the “Add Placeholder” button disappears or is not aligned.
Solution: Fixed.

Defect: Using quotation marks and Boolean words leads to error in dtSearch
ID: 151537
Symptom: Certain search criteria cause a syntax error and there are no search results.
Solution: Fixed by updating the dtSearch third-party component to a newer version.

Defect: Searching “foo not” produces an error (syntax error in search request)
ID: 153934
Symptom: Certain search criteria cause a syntax error and there are no search results.
Solution: Fixed by updating the dtSearch third-party component to a newer version.

Defect: Invalid character in “Delete events” texts in M-Files Admin Event Log
ID: 153787
Symptom: Invalid characters (<?>) are shown instead of a hyphen in the “Delete events” text in the Event Log of M-Files Admin. Logs may, for example, show “Delete Events 2763<?>8166”.
Solution: Fixed.

Defect: Class group property of an object not recalculated correctly
ID: 153886
Symptom: The class group property is sometimes not recalculated properly for objects. Typically, the class group property is left missing.
Solution: Fixed.

Defect: RemoveObjectProperty task updates the search structure incorrectly based on the checked-out version
ID: 153986
Symptom: When searching with a property, an older version of an object may be missing from the search results. This happens when changing the object class and simultaneously removing the used property from the new class.
Solution: Fixed.

Defect: Co-authoring does not work when PublicLinkShare feature is disabled
ID: 152839
Symptom: When the PublicLinkShare feature is disabled and a user tries to check out a document for co-authoring, the checkout fails and the error message “Access denied” is shown.
Solution: Fixed.

Defect: Unable to control all necessary settings for indexing external repository
ID: 153965
Symptom: Some advanced indexer settings are not available for external repositories.
Solution: Added the indexer settings to be available in advanced repository configuration.

Defect: M-Files Discovery is not processing some files with uppercase extensions.
ID: 154007
Symptom: Documents with uppercase extensions (for example file.TXT) are being ignored by M-Files Discovery.
Solution: Fixed.

Defect: Metadata card configuration filter is not triggered
ID: 153472
Symptom: Not all properties on the metadata card are automatically filled as expected.
Solution: Fixed.

Defect: Creator not shown on the permissions list even if they have permissions
ID: 152419
Symptom: After changing the permissions of an object to a certain named access control list, the creator is not always shown on the list of the “Permissions” dialog. This happens if the access control list includes pseudo-users and the creator.
Solution: Fixed.

Defect: Unable to save metadata changes when timestamp property is added in M-Files Desktop
ID: 150837
Symptom: When a user adds the timestamp property to the metadata card and tries to save the changes, or tries to create a new object with the timestamp property, the operation fails with the error message “The Parameter is incorrect”.
Solution: Fixed.

Defect: M-Files Desktop does not show a long filter fully in the “Properties” dialog of the view
ID: 153925
Symptom: If a user creates a view with a filter that is too long to be shown in the “Filter” section of the view’s “Properties” dialog, there is no way to see the full text, copy paste it, or even have an indication that the text continues past what is shown. This makes it difficult to see if the filter conditions are correct.
Solution: Fixed.

Defect: “Search within this view” option is shown incorrectly within customized virtual folders
ID: 154047
Symptom: When virtual folders in a view with grouping levels are customized (the view is changed), the “Search within this view” option is shown incorrectly within the customized virtual folders.
Solution: Fixed.

Defect: Multiple logout–login sequences break login to a vault using Azure AD login method
ID: 153352
Symptom: A user cannot login to vault using AAD login method. The M-Files login window stays blank instead of asking the Azure AD credentials.
Solution: Fixed. If the silent login fails, the login form is shown to the user.

Defect: Certain configurations in M-Files Discovery result in an error being thrown by the configuration editor
ID: 154105
Symptom: When selecting only one of the two target properties for the PII scenario and not setting overwrite existing values to true, the configuration editor throws an error.
Solution: Fixed.

Defect: Object links on metadata card do not work if the reference is set dynamically via metadata card configuration
ID: 151565
Symptom: If the metadata card properties are filled in dynamically based on a custom placeholder (specified in the metadata card configuration) for a newly created document and a user clicks the blue link arrow on the metadata card, the operation fails with the error message “The parameter is incorrect”. The links start working normally, after the document is checked in.
Solution: Fixed.

Defect: Hyperlink does not work in M-Files Web
ID: 153777
Symptom: In M-Files Web, when a user clicks a hyperlink property with a URL containing spaces in it, the error message “Unable to find the URL” is shown.
Solution: Fixed.

Defect: M-Files Web shows a wrong message when all concurrent licenses are in use
ID: 153669
Symptom: When all concurrent user licenses are in use, a newly logged-in user sees the “Authentication Failed” message.
Solution: Fixed. A changed error message “No more concurrent user licenses available” is shown.

Defect: Document preview is not shown in Gantt application in M-Files Web
ID: 153946
Symptom: The Gantt application shows an empty preview in M-Files Web.
Solution: Fixed.

Defect: Unable to perform checkout and check-in in the Gantt application using the task pane of M-Files Web
ID: 153740
Symptom: When a user performs a checkout or check-in of an object in the Gantt application using the commands in the task pane of M-Files Web, the operation fails with the error message “Not found”.
Solution: Fixed.

Defect: Task pane commands of the Gantt application disappear in M-Files Web
ID: 153947
Symptom: When a user checks out an object in the Gantt application using the command in the task pane of M-Files Web, other commands (for example, Check Out, Check In, and Make Copy) disappear from the task pane.
Solution: Fixed.

M-Files 2018 Update 2001 (20.1.8669.3)

Improvement: Possibility to do operations for multiple login accounts in M-Files Admin
ID: 12828
Solution: Administrators can perform “Enable”, “Disable” and “Delete” actions and change license types on multiple login accounts at the same time.

Improvement: Office Online on-premises server support for Office for the Web editing
ID: F-20789
Solution: Now Office for the web editing can also be enabled in on-premises environment.

Improvement: Displaying the “Change State” dialog consistently when changing workflow state
ID: 133514
Solution: The “Change State” dialog that allows adding comments about a workflow state transition is now shown consistently in all places where workflow state can be changed. This includes the metadata card. By default, the dialog is always shown, but it can be hidden with a Named Value configuration.

Improvement: Option to exclude hidden value list items from auto-fill
ID: 151775
Solution: Added an option to exclude value list-based properties that the user does not have permissions to view when auto-filling metadata fields (that is, they no longer appear as “(hidden)”, but are left completely unfilled instead).

Defect: Performance issues in certain vaults
ID: 153407
Symptom: The “UserVisibleACL” table causes performance issues in certain vaults in general. Consequently, users may have problems finding objects they have access to.
Solution: Fixed.

Defect: All further logins to vault fail after canceling Azure AD login dialog quickly
ID: 153277
Symptom: When a user closes the Azure AD login dialog at a specific time, all subsequent federated login attempts fail on all vaults. A warning about this is reported to the Windows event log.
Solution: Fixed.

Defect: Preview does not work if the file data of a vault is re-encrypted with a new key
ID: 152331
Symptom: Previewing files in search results stops functioning in M-Files Desktop if the file data of a vault is re-encrypted with a new key.
Solution: Fixed.

Defect: Metadata card configuration rules do not replicate correctly
ID: 153510
Symptom: Workflows in the metadata card configuration rules cannot be transferred between vaults after updating to M-Files November ’19 Update because the replication package contains only the IDs instead of aliases.
Solution: Fixed.

Defect: Script limit and script timeout settings default to server-level registry values
ID: 153585
Symptom: When values for script limit and script timeout settings are not set via Advanced Vault Settings in M-Files Admin, and the server running the vault has old values for these settings still stored in the registry, the server-level registry values are used.
Solution: Fixed.

Defect: Wrong command ID sent for UI Extensibility application when “Convert to PDF (adds separate file)” is selected
ID: 153095
Symptom: When a user selects “Sharing, E-Mail and PDF” > “Convert to PDF (adds separate file)” in the context menu of a file, a UI Extensibility application listening for user actions receives a wrong command ID.
Solution: Fixed.

Defect: Google Drive connector shows “Not Found” errors to vault administrator users
ID: 153254
Symptom: When a vault administrator browses a Google Drive external repository, the metadata card and preview tab of objects show “Not Found” error messages. Users without administrative rights can see them correctly.
Solution: Fixed.

Defect: Connection error causes external repository indexing to restart
ID: 153588
Symptom: In case there are connection issues when indexing external repository, indexing is restarted.
Solution: Fixed.

Defect: API key is lost when making configuration changes to Smart Classifier
ID: 153729
Symptom: After the API key is initially configured for Smart Classifier in M-Files Admin, subsequent configuration changes replace the configured API key with “****”. As a result, the application cannot communicate with the cloud service that supports Smart Classifier.
Solution: Fixed.

Defect: Smart Classifier model training fails under certain situations
ID: 153696
Symptom: In certain situations, Smart Classifier fails to create a model because it is unable to delete a temporary directory. On the dashboard, no error message is shown. Instead, the dashboard simply reports that no models are trained.
Solution: Fixed.

Defect: “Unspecified error” shown while adding relationship from checked-out unmanaged object
ID: 153648
Symptom: While adding relationship from checked-out unmanaged object, the error message “Unspecified error” is shown instead of a proper error message.
Solution: Fixed. The error message “This operation is not available for external repository objects that do not have M-Files metadata.” is shown.

Defect: The “AutoFitAllColumns” UI Extensibility property does not work with the name column
ID: 150643
Symptom: The “AutoFitAllColumns” property does not work with the name column in UI Extensibility applications.
Solution: Fixed.

Defect: Document comparison requests time out
ID: 153547
Symptom: When doing a “Compare” operation for large documents, the operation fails and the “The operation timed out.” error message is shown.
Solution: Fixed.

Defect: “SetCommandState” UI Extensibility method not able to hide the “Create” options
ID: 153177
Symptom: The “SetCommandState” method used in UI Extensibility application is not able to hide the “Create” commands from the context menu or the menu bar.
Solution: Fixed.

Defect: Discovery shows error when a target property is not set in configuration
ID: 153680
Symptom: Discovery shows the “Invalid Pointer” error message when a target property is not set in configuration.
Solution: Fixed.

Defect: Smart Classifier Background Tasks dashboard may show serialized class names
ID: 153818
Symptom: When a model is trained for a class that is deleted afterwards, the Smart Classifier Background Tasks dashboard may show strange and cryptic class names.
Solution: Fixed.

Defect: Metadata grouping rule with external ID does not work in M-Files Web
ID: 153374
Symptom: Property grouping is not shown in M-Files Web when the metadata card configuration rule is configured with an external ID.
Solution: Fixed.

Defect: “Open for editing” option does not work when Office for the web editing is enabled in M-Files Web
ID: 153625, 153703
Symptom: When a user creates a new document and selects the “Open for editing” option, the document is created but not opened in Office for the web editor.
Solution: Fixed.

Defect: User is prompted to check out previously selected document when creating a new document in M-Files Web
ID: 153623
Symptom: When a user selects a document in the listing area and after that creates a new document with the “Open for editing” check box selected, the user is prompted to check out the previously selected document.
Solution: Fixed.

Defect: “Show more results” option missing in advanced search with filters in M-Files Web.
ID: 153071
Symptom: When a user performs an advanced search and has search filters selected, the user may not be able to see all the search results because the “Show more results” option is missing.
Solution: Fixed.

Defect: Validation of template title field not working in M-Files Web when the class has automatic value defined
ID: 152773
Symptom: If a user tries to create a new template named with an automatic value determined by the class, the user is not informed that the field must not be empty (templates are named without automatic values). Instead, a new document with empty title is created.
Solution: Fixed.

Defect: View filter not working in M-Files Web when any metadata card fields are configured to fill values automatically
ID: 153643
Symptom: When creating a document that has auto-fill values, the document may not appear in the view it should.
Solution: Fixed.

Defect: Selecting orphaned annotation object causes an error in M-Files Web
ID: 153639
Symptom: M-Files Web throws the “Not Found” error message, when a user selects an annotation object whose parent item is deleted.
Solution: Fixed.

M-Files 2018 Update 1912 (19.12.8578.6)

Improvement: Comparing PDF or Word documents in M-Files Web
ID: F-12667
Solution: Users can now also use M-Files Web to compare the content of two documents or two versions of the same document. The functionality can be found by right-clicking a PDF or Word document in the listing area or by selecting two document versions in the History dialog and then right-clicking one of them.

Improvement: Support for the “Search within this view” option available also for external connector views in M-Files Desktop
ID: F-13349
Solution: When browsing external connector views through M-Files, it is now possible to search from a specific folder instead of the entire external view.

Improvement: M-Files Discovery
ID: F-2142
Solution: M-Files Discovery is now available. It can be used to analyze a vault or external repository and automatically set metadata.

Improvement: Support for Ukrainian language
ID: F-17397
Solution: M-Files Online and M-Files 2018 support Ukrainian language as a user interface and installation language.

Improvement: Support for Serbian Cyrillic language
ID: F-17399
Solution: M-Files Online and M-Files 2018 support Serbian language as a user interface and installation language.

Defect: M-Files does not always start all vault applications when attaching vault
ID: 153031
Symptom: M-Files does not always start all vault applications when attaching a vault to a server.
Solution: Fixed.

Defect: Document Compare does not use proxy settings
ID: 153161
Symptom: The Document Compare connection times out because the connection is not using the proxy settings configured on the user’s machine.
Solution: Fixed.

Defect: M-Files Desktop hangs for an external user when a document contains lots of hidden properties
ID: 138738
Symptom: M-Files Desktop may hang if the user does not have rights to see the M-Files workflow in the document.
Solution: Fixed.

Defect: Compare options not available for files with uppercased extensions
ID: 153813
Symptom: The “Compare Selected Files” option does not appear if one (or both) of the files being compared have uppercase characters in the file extension, for example “.DOCX”.
Solution: Fixed.

Defect: M-Files Outlook Add-In crashes
ID: 153077
Symptom: Microsoft Outlook crashes occasionally at startup because of the M-Files Office Add-In. M-Files Office Add-In gets then automatically disabled.
Solution: Fixed.

Defect: M-Files Server may crash when detaching a vault
ID: 153029
Symptom: M-Files Server may crash when detaching a vault from the server.
Solution: Fixed.

Defect: Metadata card configuration saving not possible after property data type is changed
ID: 153219
Symptom: When a user has changed the data type of a property used in a rule filter in the metadata card configuration from value list based single-select property to value list based multi-select property, the configuration can no longer be saved.
Solution: Fixed.

Defect: Vault administrator can change system administrator level setting
ID: 153299
Symptom: A vault administrator can save a system administrator level setting if the setting is defined as a non-public property in the configuration schema class.
Solution: Fixed.

Defect: Incorrect focus in M-Files Desktop after executing two or more searches
ID: 153013
Symptom: When doing consecutive searches in M-Files Desktop, the cursor focus gets lost and needs to be brought back using the mouse.
Solution: Fixed.

Defect: Using named access control lists for repository content leads to slowness
ID:  152776
Symptom: When a user navigates to repository folders, the listing area loads slowly if named access control lists (NACLs) are used for the repository content.
Solution: Fixed.

Defect: Special characters in file names cause errors with Network Folder Connector
ID: 143910
Symptom: When a user tries to access a file with special characters in its file name using Network Folder Connector, the file cannot be accessed and the error message “Not found.” is shown.
Solution: Fixed.

Defect: M-Files Desktop may crash after opening a vault
ID: 151930
Symptom: The error message “It is illegal to call out while inside message filter” is shown when opening a new M-Files Desktop instance. The error message may be displayed multiple times which will eventually cause M-Files Desktop to crash.
Solution: Fixed.

Defect: Data Export may go to an eternal loop when there are more than 500 items
ID: 153338
Symptom: Performing a data export for a hierarchical value list with more than 500 items may run forever, until canceled by the user.
Solution: Fixed.

Defect: Vault administrator is unable to change any settings
ID: 153117
Symptom: Trying to save any change in settings fails with the error message “Your login account needs to have the “System administrator” server role for changing the value of the “search.indexes[].name” setting.”
Solution: Fixed.

Defect: Background operations do not log error situations with adequate information
ID: 153394
Symptom: Background operations show only the “not found” error message if things do not go as intended.
Solution: Fixed.

Defect: M-Files installation fails with an error message
ID: 62594
Symptom: If a user does not have access rights to the required keyset files, the error message “Object already exists” is shown.
Solution: Fixed. Showing a more descriptive error message. The user needs to be given the needed access rights to be able to install M-Files.

Defect: Locally cached encrypted file may get corrupted
ID: 153464
Symptom: When M-Files Desktop has the data encryption feature enabled for cached files, the file content may get corrupted if files are left checked out over multiple logout/login cycles.
Solution: Fixed.

Defect: Picture taken with a mobile phone rotates in the M-Files preview
ID: 153318
Symptom: If a picture is taken using a mobile phone in vertical position and the picture is then transferred to M-Files Desktop without PDF conversion, it rotates 90 degrees counterclockwise in the preview window.
Solution: Fixed.

Defect: Installation of UI Extension application fails occasionally
ID: 153273
Symptom: When installing a UI Extensibility application, the user occasionally gets the error message “Structure of the application is invalid. Access denied.” and the installation fails.
Solution: Fixed.

Defect: Disabling the search for inflected forms does not work
ID: 152984
Symptom: The search option Look for different inflected forms of the words in Quick Search in the Additional Conditions dialog is always enabled in the M-Files Home view. In other words, the configuration “DefaultStemmingEnabled” is ignored.
Solution: Fixed.

Defect: User is not informed that a macro cannot be stored in the Excel file
ID: 152883
Symptom: When saving an Excel file (.xlsx) with a macro to M-Files, a user does not get a warning that the macro cannot be stored in the file. The Excel file gets saved to M-Files in the .xlsx format without the macro.
Solution: Fixed. If the Excel file contains macros and it is not in a format which allows saving macros then it is saved in another format which allows it. An .xlsx file is saved as an .xslm file and an .xlts file is saved as an .xltm file.

Defect: Valid values may appear as unresolved in metadata card configuration
ID: 152717
Symptom: When navigating deep in the configuration tree, a valid property value appears as “Unresolved”.
Solution: Fixed. It is now prevented to navigate too deep in the tree.

Defect: Unmanaged object disappears from the listing area after saving in the M-Files iOS application
ID: 143726
Symptom: In the M-Files iOS mobile application, an unmanaged object disappears from the listing area when saving the changes of the object. When refreshed, the object is then displayed again.
Solution: Fixed.

Defect: Annotation options not shown in M-Files Web
ID: 153146
Symptom: Annotation options are not shown in M-Files Web when the user has enabled the right pane with the shortcut keys CTRL + arrow right.
Solution: Fixed.

Defect: Unnecessary event logs recorded on session expiry in M-Files Web
ID: 152705
Symptom: The error “HttpUnhandledException” gets unnecessarily added to the Windows event log after the user session expired in Web.
Solution: Fixed.

Defect: In M-Files Web, unnecessary event logs recorded when supplying incorrect M-Files Links as URL
ID: 152923
Symptom: The error “HyperlinkException” gets unnecessarily added to the Windows event log  when the mandatory parameters are not specified in the URL.
Solution: Fixed.

Defect: Freehand annotation is not saved properly in M-Files Web
ID: 152230
Symptom: A user is unable to see freehand annotation in the preview pane in M-Files Web.
Solution: Fixed.

Defect: Grouping header texts are aligned incorrectly in M-Files Web
ID: 152911
Symptom: The grouping header is center aligned instead of left aligned in M-Files Web.
Solution: Fixed.

Defect: Vulnerability in M-Files Web
ID: 153402
Symptom: A vulnerability may compromise M-Files security.
Solution: Fixed.

Defect: Metadata card is not closed automatically after changing the permissions for an older version of an object in M-Files Web
ID: 153020
Symptom: In M-Files Web, metadata card stays on the screen after changing the permissions of an older version of an object.
Solution: Fixed.

Defect: User cannot change the state from the metadata card
ID: 152745
Symptom: In M-Files Web, a user with the read permission gets the error message “Access denied” when trying to change the workflow state via the metadata card.
Solution: Fixed.

Defect: Processing icon is shown when a user with read-only license tries to create a new annotation in M-Files Web
ID: 153136
Symptom: In M-Files Web, a processing icon is shown when a user with read-only license tries to create a new annotation.
Solution: Fixed.

Defect: M-Files Web opens the latest document version from the relationship hierarchy, instead of a specific version
ID: 153308
Symptom: A user defines a relationship to a specific document version and creates new versions. When a user opens the document from the relationship hierarchy in M-Files Web, the user sees the content of the latest version, instead of a specific version linked.
Solution: Fixed.

Defect: Video marker funtionality not working in M-Files Web
ID: 152523
Symptom: A user is unable to see markers added to video. Markers are not getting saved in M-Files Web.
Solution: Fixed.

Defect: Error message shown twice for a deleted object in M-Files Web
ID: 153311
Symptom: A user gets the error message “Object has been removed” twice when performing a checkout on a deleted object.
Solution: Fixed.

Defect: The Show option in the context menu is not working in M-Files Web
ID: 153281
Symptom: A report is not opened when clicking the Show option in the context menu of an object. The user sees the error message “The path of the item ‘<ObjectName>’ is not valid”.
Solution: Fixed.

Defect: Built-in properties used for annotations can be edited in M-Files Web
ID: 153253
Symptom: In M-Files Web, a user is able edit built-in properties used for annotations. When the user tries to preview the annotation after editing, the exception “Not Found” is shown.
Solution: Fixed.

M-Files 2018 Update 1911 (19.11.8489.2)

Improvement: Asynchronous mass modifications of automatic and other ACLs
ID: F-5807, V- 2389, V- 2390
Description: Improved the user interface and system responsiveness by handling mass modifications of access control lists (ACLs) asynchronously on the background.

Improvement: Print and Download Prevention in M-Files Web
ID: V-15823
Description: Specific users can now be prevented from opening, downloading, and printing documents in M-Files Web.

Improvement: Multiple languages for the object title
ID: F-750
Description: In addition to having the “Name or title” property, M-Files now supports also additional properties for translated names or titles.

Improvement: Default name suggestion for an exported application
ID: 152966
Description: A default name is suggested for an application when it is exported from M-Files Admin.

Improvement: Add property placeholder as an alias
ID: V-18982
Description: Aliases can be used to add property placeholders in M-Files Admin.

Improvement: Placeholder selection from all list view column items
ID: 153098
Description: In the Add Placeholder dialog in M-Files Admin, placeholder can be selected from the list by clicking any column field.

Improvement: Update external database if an event handler modifies property values
ID: V-1613
Description: When an event handler modifies any property value that is marked to be updated while refreshing respective external object type, modifications are sent back to external database.

Improvement: Update to the configuration of hierarchical properties
ID: V-19359
Description: The hierarchical properties configuration now gets updated without the need to restart the vault.

Improvement: Configurability support for embedding fonts added to Word to PDF conversion
ID: 151809
Description: In some environments, embedding full fonts may cause excessive load to M-Files Server. This can be avoided by configuring how fonts are embedded within Word to PDF conversion.

Improvement: Better relationships opening performance
ID: 152796
Description: File name comparison logic in relationship opening is optimized to show the relationships of an object faster.

Defect: HTTP proxy setting value is incorrect
ID: 153038
Symptom: The “Specify HTTP proxy settings” check box is unchecked when editing a vault connection with proxy. The check box should intuitively be checked if a proxy has been defined.
Solution: Fixed.

Defect: Various OCR failures
ID: 151525, 150050
Symptom: Conversions from TIF files to searchable PDFs fail for large images or when the language is British English.
Solution: Fixed.

Defect: Unclear error message shown when trying to compare an empty file
ID: 152881
Symptom: Document Compare shows the error message “400 Bad Request” when trying to compare an empty file.
Solution: Fixed. An improved error message indicating that it is not possible to compare with an empty file is displayed.

Defect: User prompted with a security warning when downloading differences from the Document Compare dialog
ID: 152920
Symptom: User is prompted with a security warning when downloading differences from the Document Compare dialog. When the user accepts the security warning, the page refreshes, which can cause the left/right order of the documents to reset.
Solution: Fixed.

Defect: Searching from value lists works incorrectly
ID: 152476
Symptom: Searching from a value list in metadata card matches the middle part of the items instead of the start of the items. This leads to wrong results when searching from a value list.
Solution: Fixed.

Defect: Copying document in a vault fails if the vault has materialized views
ID: 153151
Symptom: If the vault has materialized views, copying a document in a vault fails with the error message: “The operation failed. Unspecified error.”
Solution: Fixed.

Defect: Log writing related to the update process is not working after an automatic update
ID: 152718
Symptom: Log writing related to the update process is not working after an automatic update. This concerns log writing that is enabled via registry settings.
Solution: Fixed.

Defect: Navigating to a network folder may fail
ID: 152789
Symptom: When using Network Folder Connector with personal authentication and when any of the locations is inaccessible, an attempt to navigate to a network folder prompts credentials five times before failing.
Solution: Fixed.

Defect: Cannot reset password in Mobile
ID: 152806
Symptom: Resetting a password does not work in M-Files mobile applications when vault login accounts are in use.
Solution: Fixed.

Defect: Errors written to Windows Event Log in automatic state transition
ID: 152668
Symptom: Repeated “The object is locked. Try again later.” message errors are written to Windows Event Log when automatic state transition happens.
Solution: Fixed.

Defect: Search is slow if the user is not logged in to the external repository
ID: 152788
Symptom: If the user is not logged in to the external repository and performs a search, the search is slower than when the user is logged in to the external repository.
Solution: Fixed.

Defect:  External ODBC database connections do not save values properly
ID: 151576
Symptom: M-Files is not able to show incorrectly saved values.
Solution: Fixed.

Defect: External database ODBC connection may leak memory in database operations
ID: 152555
Symptom: There is an increased memory consumption in M-Files Server because the external database ODBC connection leaks memory in database operations.
Solution: Fixed.

Defect: A non-informative error shown after actual error has been shown
ID: 153101
Symptom: When a user without access rights tries to perform a one-time export in Content Replication and Archiving in M-Files Admin, an unnecessary error message “Unspecified error” is shown after the access denied error.
Solution: Fixed.

Defect: Using the search in the built-in views using the View filter crashes M-Files
ID: 152746
Symptom: When a user performs a search in the built-in views with a filter to search only within the view, M-Files crashes.
Solution: Fixed.

Defect: Empty quick search gives different results when a facet is selected
ID: 152659
Symptom: With IDOL search engine, empty quick search with a facet defined gives different results from the empty quick search results without a facet.
Solution: Fixed.

Defect: Error message is shown while creating document
ID: 153118
Symptom: When creating a new document, the error message “Object cannot be accessed because it has been decommissioned” is shown when an emptied class field has focus and the metadata card is closed.
Solution: Fixed.

Defect:  Metadata card not shown for object in virtual folder after editing object metadata and refreshing the view
ID: 152766
Symptom:  Metadata card is not shown at the first attempt for an object in virtual folder after editing the metadata of another object in the view and refreshing the view. Instead, Windows Properties dialog appears. Virtual Folder properties do not show metadata on the first time after metadata edit and view refresh, but Windows properties like dialog.
Solution: Fixed.

Defect: Replication import fails if object name contains only tabs
ID: 152508
Symptom: Replication import fails if the Name or title property of an object contains only tab characters.
Solution: Fixed.

Defect: Vulnerability in M-Files Desktop
ID: 152685
Symptom: Vulnerability in M-Files Desktop may compromise security.
Solution: Fixed.

Defect: Resolving title property for a new object based on a numeric file name results in error
ID: 152844
Symptom: Dragging a file with a name that can be interpreted as an integer to M-Files Desktop results in error due to incorrect conversion to value list value to be used as the object title.
Solution: Fixed.

Defect: Confusing settings in the M-Files Interactive Sensor configuration
ID: 152633
Symptom: In the configuration of Interactive Sensor, there are a time interval settings for change check and full reanalysis, even though these configuration options are not applicable to the interactive mode.
Solution: Fixed.

Defect: All files in multi-file document are not indexed
ID: 149853
Symptom: With IDOL search engine, some files in multi-file document may be left out from index, which can lead to incomplete search results.
Solution: Fixed.

Defect: Inconsistency of language type in the index breaks searches when non-LSINDEX language is used
ID: 153075
Symptom: With IDOL search engine, inconsistency of language type in the index breaks searches when a non-LSINDEX language is used.
Solution: Fixed.

Defect: Incorrect username in the Last modified by property
ID: 152723
Symptom:  When a document is checked in after a co-authoring session in Office for the web, the Last modified by property is M-Files Server instead of the user who checked in the document.
Solution:  Fixed.

Defect: M-Files Server crashes
ID: 152611
Symptom: M-Files Server crashes due to malformed Azure AD configuration.
Solution: Fixed.

Defect: Fetching content of a large folder takes a long time
ID: 152776
Symptom: Fetching content of a large folder takes a long time, when named access control lists (NACLs) are used for permissions.
Solution: Fixed.

Defect: Setting to hide the menu item “Add document from scanner” not working in M-Files Desktop
ID: 152904
Symptom: The registry setting EnableClientScanning does not have any effect on hiding the “Add document from scanner” context menu item.
Solution: Fixed.

Defect: M-Files does not always start all vault applications when attaching vault
ID:153031
Symptom: The attached vault does not work correctly when all vault applications are not started.
Solution: Fixed.

Defect: Background task AddObjectProperty results in SQL error
ID: 152553
Symptom: Background task AddObjectProperty fails and repeated “Failed to prepare the SQL statement” messages errors are written to Windows Event Log.
Solution: Fixed.

Defect: Metadata card crashes when user belongs to a multitude of user groups
ID: 151670
Symptom: Metadata card crashes when user belongs to a very large number of user groups (16 000+).
Solution: Fixed.

Defect: UTC offset issue with dynamic value %TODAY% in metadata card configuration
ID: 152818
Symptom: The dynamic value %TODAY% set for a dynamic date field in the metadata card configuration takes the UTC into account. This may result in showing an incorrect date (next day) in the date field on the metadata card.
Solution: Fixed.

Defect: Co-authoring is not supported for XLSM files (.xlsm) in M-Files Web
ID: 152879
Symptom: “Check Out for Co-authoring” in context menu in M-Files Web is not available for XLSM files.
Solution: Fixed.

Defect: M-Files Web crashes after cloud server update
ID: 132604
Symptom:  M-Files Web is inaccessible to users after cloud server update.
Solution: Fixed.