Environmental, Social & Corporate Governance

 

M-⁠Files cares about making a positive impact on our employees, customers, communities and the world at large. We model this principle with the following commitments:

Protecting the environment

At M-⁠Files, we see sustainability and humanity‚Äôs response to climate change as one of the greatest challenges of our lifetime. We believe it‚Äôs not too late to plan for a cleaner, greener future. That‚Äôs why we‚Äôve committed to put sustainable technologies at the heart of our innovation‚ÄĒto make sure we are adapting and growing along with the planet with the lowest environmental impact.

Beyond “Business As Usual”

                                       

Carbon Footprint

 

Carbon footprint management is an essential part of M-⁠Files ESG program.

M-⁠Files is conducting the carbon footprint calculation annually. By calculating the carbon footprint, we can ensure that the climate impacts of our most significant operations are determined. By calculating the carbon footprint, the largest emission sources can be identified and consequently plan and target emission reductions correctly. Based on the results of the carbon footprint calculation, the calculated emissions can be offset with certified emission reductions (to achieve carbon neutrality).

The calculated total carbon footprint of M Files in 2021 was 476 tonnes of carbon dioxide equivalent (t CO2e).

The calculation of the carbon footprint is based on the internationally recognized Greenhouse Gas Protocol (GHG Protocol) calculation guidelines, Corporate Accounting and Reporting Standard is applied. In accordance with the standard, mandatory scopes 1 and 2 have been included in the calculation. In addition, the main emission sources from the voluntary scope 3 were identified and when applicable, included in the calculation.¬† The GHG protocol standards ‚ÄúGreenhouse Gas Protocol Corporate Value Chain (Scope 3) Accounting and Reporting Standard‚ÄĚ and ‚ÄúProduct Life cycle Standard‚ÄĚ were applied in the calculation of scope 3 emissions.

The calculation and reporting of the carbon footprint has been carried out by Nordic Offset Oy.

                                       

Carbon Neutrality

 

The carbon footprint of M Files in 2021 was 476 tonnes of carbon dioxide equivalent (t CO 2 e). The most significant source of emissions was business travelling, which accounted for approximately 43 % of the total emissions. The second largest source of emissions was purchased electricity (33 %) and the third largest purchased district heating (22 %).

We continue the work on reducing our emissions, e.g. by exploring options to switch to renewable or nuclear electricity in all office premises and by using lower-⁠emission or even carbon-⁠neutral district heating products when available.

M-⁠Files has purchased Gold Standard certified emission reduction credits to offset the calculated 476 tonnes of CO2 emissions of 2021. https://registry.goldstandard.org/credit-⁠blocks/details/272274

                                       

M-⁠Files Handprint

 

M-⁠Files platform increases employee productivity and operational performance through advanced workflows, facilitated collaboration, eliminated inefficiencies, and automated processes.

M-⁠Files provides a common system for accessing documents and supporting digitized processes

  • Collaboration over long distances
  • Enables remote work
  • Enables avoiding unnecessary travel to business meetings
  • Efficiently managing the company’s business critical documents

Decreases need for document replication

  • Avoiding document copies

Optimizing the usage of computing resources

  • Cloud environments enable computing resources to be securely shared

Investing in People and Communities

 

At M-⁠Files, we empower our people with support, benefits, and resources. That means putting our company culture first with communities that get people connected, while celebrating unique backgrounds and experiences. No matter the office location or team, we focus on promoting Diversity, Equality and Inclusion through numerous initiatives like Women at M-⁠Files, mentoring programs, and the Roihu Leadership Academy. We also invest in local communities and charities across the globe (UNICEF, Team Rynkeby, Breast Cancer Foundation and more).

Social Responsibility

                                       

Invest in People

 

M-⁠Files has drafted the Act of Equality plan to prevent any discrimination based on gender and to promote equality between all personnel in M-⁠Files.¬† The Act on Equality focuses on matters related to equality between genders and improvement of women’s position in working life.¬† Besides this act, M-⁠Files has been actively aiming to ensure a positive workplace for every M-⁠Filer, regardless of ethnicity, religion, nationality, disability, looks, or sexual orientation.

In 2022, we have launched the Women at M-⁠Files initiative as the first step of our larger Diversity, Equity and Inclusion (DEI) commitment.¬† This initiatives aims to:

  • Conduct internal gender pay assessment.
  • Arrange unconscious bias trainings.
  • Update recruitment related policies, templates, and tools in view of the DEI requirements.
  • Share “Female role model” career stories internally to raise awareness.
  • Review childcare benefits and policies.

M-⁠Files also has a formal mentoring program that is open to all employees. Studies have showed that these type of mentoring programs makes a great difference for those who don‚Äôt naturally have access to leaders. It is a way of equalizing the playing field and ensuring that support is readily available on an equal opportunity basis to everyone.¬† To support the growth & development of our employees in a meaningful way, we have also established the Roihu Leadership Academy which provides employees with tools to build connections across the different M-⁠Files’ functions through strategic thinking & planning, financial analysis, emotional intelligence, change leadership, and the M-⁠Files organization itself.

M-⁠Files is continuously growing, and we are offering early career opportunities for curious minds to join & grow with us. The M-⁠Files Ignite Trainee program is designed to invite students into new areas of expertise. Trainees receive mentorship and support to learn new things.

M-⁠Files USA offices has earned the prestigious Great Place to Work Certification‚ĄĘ, with 97 percent of employees saying M-⁠Files provides a great workplace.¬† Learn More: https://bit.ly/3wXdnXo

Acting with Ethics and Integrity

 

M-⁠Files works diligently to promote trust and transparency in everything we do. Among our core values, we strive to “help others”-⁠ we act with integrity, make ethical decisions, and use good judgement. In that spirit, M-⁠Files is committed to the highest standards of corporate governance, compliance and ethics.