Document Scanning

Create Fully Searchable PDFs with M-Files

M-Files OCR

M-Files OCR is a document scanning solution from M-Files that works with any scanner type and is compatible with the file formats that you choose, including TIFF, PDF, JPEG, BMP, PNG and GIF.

With fully searchable PDF files, you can search and retrieve documents based on their content, and cash in on business assets you might not even know you had. Workflows and collaboration are vastly improved and you can expect dramatic increases in productivity when everyone on your team has the information they need when they need it.You can connect any number of multi-device peripherals and desktop scanners to your M-Files OCR system without having to purchase a M-Files OCR license for each scanner separately. M-Files OCR also supports client-side OCR: you can simply drag and drop scanned images to M-Files Desktop and M-Files compresses the file size up to ten times and makes converts the documents to searchable PDFs.

Converting your files to searchable PDFs does not affect the outward appearance of the documents. Users still see the original scanned image. Along with the actual image of the scanned file, M-Files stores the contents and metadata that are automatically generated in the scanning and OCR process, which can then be used when searching the file. It's just that simple.

M-Files Capture

M-Files Capture is an Enterprise-Grade production scanning, classification, validation and export solution for M-Files repositories. In addition to scanning and OCR capabilities, it offers multiple additional features to help you to streamline your paper-based processes:

  • High-Speed Scanning: M-Files Capture can scan up to 10,000 pages per computer per day. The solution is compatible with Twain scanners and MFPs, and it also supports scanning from network folders.
  • Page Identification and Document Classification: With M-Files Capture, scanned files are classified into a logical structure of batches and documents. Blank pages, OCR zones, barcode zones and patch codes can be used as criterion for separation. M-Files Capture can also automatically identify page types based on layout.
  • Image Processing: Scanned images can be enhanced with M-Files Capture. Enhancing scanned documents improves readability of documents and make them smaller in file size.
  • Data Extraction and Document Indexing: Data can be extracted from scanned documents via OCR (optical character recognition), BCR (barcode recognition), PCR (patch code recognition) and ICR (intelligent character recognition). The extracted data can be used in several ways, such as variables to define a page/document/batch type or to populate user-defined index fields. The index fields created in M-Files Capture can be mapped to the metadata properties in M-Files. M Files Capture recognizes typewritten data in 137 languages.
  • Quality Control and Validation: Once documents have been scanned, they are displayed in Navigation mode, where a full range of tools are available for post-scanning operations. Users can rescan, rotate and rename files, as well as rearrange files by using features such as splitting, merging, drag and drop, cut and paste, etc. All index fields can be validated and modified in Navigation mode.
  • Document Formatting and Compression: M-Files Capture converts scanned documents into a wide range of output formats, such as searchable PDFs (PDFs can be hyper-compressed), Word files (in .docx and .rtf) and many other formats.
  • Export: Documents processed with metadata in M-Files Capture can be sent directly to M-Files.