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Enterprise Asset Management (EAM)

Discover asset management issues with M-Files before they become problems.

M-Files for Enterprise Asset Management (EAM)

Successful plant maintenance is based on predefined processes and maintenance plans wherein the vast majority of maintenance tasks are performed proactively. This improves safety at the plant and results in increased productivity due to higher uptimes.

Unfortunately, only a small fraction of plants are able to achieve this goal because most maintenance teams do not have access to accurate master data. Important data associated with various locations and specific equipment is often missing or inaccurate. Additionally, other critical documents such as Bills of Materials (BOM) and drawings are usually not associated with technical data and are not readily available. Moreover, collecting technical data within the organization is typically a major challenge and often becomes virtually impossible without advanced tools, especially when third-party maintenance partners are involved.

M-Files enables the collection of technical data, both internally and from partners, using simple forms that anyone can use without training. Employees and partners access the system via a familiar and efficient native Windows client that supports caching and offline access for improved performance and reliability, even in low bandwidth environments, or offline. Users access the system just like My Documents or My Computer in Windows, but faster and more secure. The system can be also accessed via standard Web browsers or mobile devices, such as smartphones and tablets with support for the most popular platforms, including iOS, Android and Windows.

M-Files ECM platform supports all data types and structures and provides sophisticated master data management features, including offline use.

M-Files solutions are available as both on-premises software deployment based on proven Windows Server and Microsoft SQL Server technology, as well as robust and scalable cloud services running on Microsoft Azure. In addition, M-Files supports hybrid deployments wherein data can reside both on-premises and in the cloud, providing a variety of options that enable organizations to maximize existing investments in on-premises software and equipment while also leveraging the cloud to address evolving and emerging needs and opportunities.

M-Files can connect to virtually any database system through ODBC or OLE DB drivers or via web services. In addition, packaged integrations with a wide variety of popular systems are available, including SAP and Microsoft Dynamics CRM, Salesforce CRM, and NetSuite.

Enhance your existing EAM system with M-Files

Most dedicated EAM systems and EAM modules within ERP's lack modern document management capabilities. It is possible to easily plug M-Files into these systems and then tag, or associate, key maintenance documents to equipment and functional location data managed with systems such as IBM Maximo or SAP PM. The result is that the users can navigate directly to the related documents they need right from the user interface of the existing EAM system without having to learn a new system.

M-Files adds a complete set of best-in-class and production-proven document management features to your existing EAM system, including:

  • Document control (check-out, check-in) with full audit trail and automatic version control
  • Integrated electronic and digital signatures for secure and efficient signing
  • Capture and OCR for processing paper documents
  • Automated workflows and business process management
  • Metadata-driven permissions providing unique automated management of user access rights
  • Fast and accurate searches
  • Offline access and data caching for improved performance and reliability
  • Web and mobile access for anytime, anywhere access to documents and information
  • Content publishing and collaboration with both internal employees and external partners

Learn more about M-Files.

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