Creating a Fully Indexed Electronic Publications Library

Posted on February 2, 2010 under Uncategorized by

Windows integrated document management software serves up precise cataloging

Whether you’re producing new publications or archiving ones for future reference, M-Files by Motive Systems is the key to implementing a comprehensive yet affordable document management system.

For a real-world example, consider Promaxis, a Canadian IT consultancy that produces voluminous government reports and operational manuals for the military.  M-Files software at Promaxis indexes each new file — items like graphic illustrations, article copy, and layouts — with key terms or project numbers.  The document manager automatically and saves all versions without changing the file name, allowing managers to keep track of report progress while efficiently keeping track of all revisions.

Employees can instantly bring up a reference through a search on any metadata key terms, like publication numbers, subject categories, titles, authors, or date.

“We’ve used M-Files now for a year and half,” says Technical Publications Manager Cyril Maillet. “We couldn’t be happier.”

Read more on how Promaxis organized its 50,000-item digital library with M-Files.

About M-Files

M-Files dynamic content management solutions are revolutionizing the ECM market by transforming how businesses manage, secure and share information with a unique metadata-powered approach that organizes and processes content based on what it is, rather than where it resides. Thousands of businesses in over 100 countries use M-Files on-premise, in the cloud or in hybrid environments to improve productivity and quality, and to ensure compliance with industry regulations and standards, including companies such as SAS, Elekta and EADS.

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