All ECM systems support library services where document version conflicts are prevented with check-out and check-in features. These features ensure that everyone can find the latest version of the document in the system and that the version history is maintained automatically.
However, the main shortcoming of this approach is that if multiple users need to edit the document, each user needs to wait for their turn to make edits.
Next generation ECM solutions, such as M-Files, are taking document collaboration to a new level by allowing teams to work with the same document simultaneously, but in a controlled manner.
M-Files facilitates co-authoring by leveraging Microsoft SkyDrive and Office. This allows both internal employees and external users to access and modify the same document simultaneously.
See how this works in our new Co-Authoring video!