DM

Easy document management drives manufacturing efficiency and quality

M-Files is a proven professional engineering document management system in use today in production manufacturing environments around the world helping to bring better products to market faster. It provides a secure, easy to use and affordable solution for centrally organizing, managing and tracking the important documents, information and processes typical in manufacturing firms, and supports lean manufacturing practices and quality management programs that ensure efficient and ISO-compliant manufacturing processes.

Manage and instantly locate any type of manufacturing document including paper and email

M-Files' document management capabilities enable seamless management of CAD files, drawings, technical documents including specifications and plans, project files, and more. General business documents associated with the basic day-to-day operations of the firm can also be managed and tracked. Email and paper documents are seamlessly supported, including integrated scanning with OCR (Optical Character Recognition) for "full-text" search.

Once stored in M-Files, all documents are indexed and searchable for instant retrieval, with access to the "right" document assured due to M-Files' integrated version history. M-Files eliminates chaotic and hard to manage Windows folders with an easy method of classifying and organizing documents by any property or tag, such as project, document type, date, etc. No more searching for where to save a file, just save to the vault and tag.

Automate processes for improvements in quality and productivity

Automated workflows build reliability and repeatability into manufacturing processes, while eliminating errors, delays, and duplicates. M-Files' flexible workflow and notifications features can automate essentially any process from simple approval processes to sophisticated, multi-step workflows with multiple stakeholders, assignments and notifications. Easily customizable workflows can route information to the right people for follow-up and approval and notify others when tasks are complete. Manual and paper-dependent processes can be eliminated providing immediate gains in productivity, with a reduction in errors and delays, leading to products getting to market faster with higher quality. Manage workforce training documents, corrective and preventative action (CAPA) documentation, non-conformance reports, and more. Improve vendor management efficiency by capturing and organizing all vendor documents, communications, and project records, and enable vendors to access documents remotely.

ISO compliance and related audit procedures

Maintain certifications for ISO 9000, ISO 9001 and other manufacturing standards. An audit trail and log of all document activities is recorded, and an efficiently indexed and searchable repository of all documents including emails and scanned paper documents, speeds up the auditing process.

Manufacturing collaboration and Control

• Automatic version history maintains a record of every change and efficiently stores only changes, or "deltas," important when dealing with large CAD files.
• Check-in / Check-out facilitates team collaboration and avoids conflicts and data loss when one person overwrites the changes of another.
• Secure access permissions by document with Windows Active Directory support.
• Remote and offline access makes documents available from anywhere, even when no Internet access is available.
• Log and audit trail records all document activity.

Integration with AutoCAD

M-Files provides special integration with AutoCAD with support for xrefs, searching within DWG files, and inserting M-Files properties into AutoCAD drawings, for example, a part number, or the name of the responsible engineer or designer in a title block.

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