Easy and Affordable Legal Document Management

Common Uses and Benefits of Document Management in a Legal Practice

Organize and index documents by client, case, or any other property or criteria.

Search and retrieve documents instantly by typing in a tag or keyword or two, or by searching on any word in the document using “full-text” search.

Automate review and approval processes for contracts and other legal documents.

Efficiently manage and track emails and scanned paper documents.

Provide remote access to firm members outside the office, or clients.

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Easy and Affordable Legal Document Management

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Document Management for Legal Practices and Law Firms

M-Files offers a legal document management system that provides a secure, easy to use and affordable solution for organizing, managing and tracking the important documents, information and processes typical in a legal practice or law firm.

Support for any type of legal document

Any type of legal document or information is supported including forms, client records, case files, contracts, pleadings, depositions, resolutions, legal research, and so on. In addition, generic business documents associated with the basic day-to-day operations of the practice can also be managed and tracked. Email and paper documents are seamlessly supported, including integrated scanning with OCR (Optical Character Recognition) for generating “full-text” searchable PDF files.

Always locate the right document instantly when it is needed

Once stored in M-Files all documents are indexed and searchable for instant retrieval, and access to the "right" document is assured due to M-Files' integrated version history that always provides access to the most up to date version, as well as older versions, should they be needed.

M-Files eliminates the need for chaotic and hard to manage Windows folders with a flexible method of classifying and organizing documents by any property or tag, such as client, matter, case, date, etc., literally any property can be defined and associated -- or tagged -- to any type of document. No more searching for where to save a file, just save to the vault and tag.

A secure legal document repository accessible anytime, anywhere

M-Files provides the ability to easily set up permissions by document to ensure access only by authorized personnel; permissions can be set on an individual basis or by groups, such as "Visible Only to Partners" or "Read-Only to Everyone, Editable by Management," with support for Microsoft Active Directory. M-Files also maintains a complete log and audit trail making it easy to view and verify all document activity.

Remote access is supported should a document be needed when out of the office, and documents can be accessed offline even when no Internet access is available.

Automate document review and approval processes and eliminate paper

Improve efficiency and productivity by letting M-Files automate important processes such as contract review and approval and case filings, with policies, assignments and notifications for deliverables, deadlines and legal obligations. Replace bulky filing cabinets and inefficient manual processes associated with handling paper documents with automated scanning, classification and workflow for dramatic improvements in productivity.