Document Management for Architecture, Engineering & Construction

Common Uses and Benefits of Document Management in AEC

Organize and index documents by project, discipline, customer or client, or any other property or criteria.

Search and retrieve documents instantly by typing in a tag or keyword or two, or by searching on any word in the document using "full-text" search.

Automate review and approval processes for plans, specifications, proposals, engineering drawings, and any other type of document.

Efficiently manage and track emails and scanned paper documents.

Provide remote access to employees outside the office such as at a job site or customer, or provide access to in-process and final documents to clients and customers for review and retrieval.

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Easy and Affordable Document Management for Architecture, Engineering and Construction Firms

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Easy document management in Architecture, Engineering and Construction

M-Files is a proven professional engineering document management system in use today in production environments around the world. It provides a secure, easy to use and affordable solution for centrally organizing, managing and tracking the important documents, information and processes typical in firms involved in AEC.

Support for any type of AEC document including paper and email

M-Files' AEC document management capabilities enable seamless management of CAD files, drawings, technical documents including specifications and plans, project files, and more. General business documents associated with the basic day-to-day operations of the firm can also be managed and tracked. Email and paper documents are seamlessly supported, including integrated scanning with OCR (Optical Character Recognition) for "full-text" search.

Always locate the right document instantly when it is needed

Once stored in M-Files, all documents are indexed and searchable for instant retrieval. Access to the "right" document is assured due to M-Files' integrated version history that always provides access to the latest version, as well as older versions, when needed. M-Files eliminates chaotic and hard to manage Windows folders with a flexible method of classifying and organizing documents by any property or tag, such as client, document type, date, etc. No more searching for where to save a file, just save to the vault and tag.

Improved collaboration and control

Automatic version history maintains a record of every change and efficiently stores only changes, or "deltas," important when dealing with large CAD files.
Check-in / Check-out facilitates team collaboration and avoids conflicts and data loss when one person overwrites the changes of another.
Secure access permissions by document with Windows Active Directory support.
Remote and offline access makes documents available from a job or customer site, even when no Internet access is available.
Log and audit trail records all document activity.

Integration with AutoCAD

M-Files provides special integration with AutoCAD with support for xrefs, searching within DWG files, and inserting M-Files properties into AutoCAD drawings, for example, a part number, or the name of the responsible engineer or designer in a title block.

Automate processes for dramatic improvements in efficiency and productivity

Flexible workflow and notifications features can automate essentially any process from simple approval processes to sophisticated, multi-step workflows with multiple stakeholders, assignments and notifications. Examples include design reviews, engineering change orders, responding to Requests for Proposal (RFP), and so on. Easily customizable workflows can route information to the right people for follow-up and approval and notify others when tasks are complete. Manual and paper-dependent processes can be eliminated providing immediate gains in productivity, with a reduction in errors and delays, leading to projects being completed on-time and according to budget, yielding higher profitability and quality.