DM

How Can Business Win Big With Scanning and Document Management?

Scanning and document management go hand in hand in creating an electronic document management solution that fully supports your business.

With scanning and document management, your business can enjoy standards and regulation compliant control over business-critical documents, reduce the costs associated with physical document storage, eliminate redundancy and minimize the amount of time employees spend searching and retrieving documents.

Document scanning transforms paper documents into digital files that can be stored, searched and retrieved quickly, easily and reliably. What kinds of documents can be scanned? Essentially any business-critical paper document can be scanned and retained for electronic filing and compliant business operations, including:

• Invoices
• Contracts
• Letters and other correspondence
• Financial records
• Engineering drawings and blueprints
• Intellectual property such as design documentation and product specifications
• Customer documents such as purchase orders

When scanning your paper documents, be sure that your scanning technology gives you the flexibility to tag content with keywords so it is fully searchable and not just searchable by file name or full-tect content search. By doing so, all of your employees can find and leverage existing corporate information and knowledge, and in the process your business derives the full benefit of that content as a true business asset.

Document management tracks and controls how your electronic documents are stored, organized, accessed, shared and tracked, and it ensures that employees can search and retrieve business assets quickly, easily and securely. For businesses concerned with compliance with industry standards such as ISO 9000/9001 in manufacturing, or regulations such as HIPAA in medical, Sarbanes-Oxley in financial and accounting, and 21 CFR Part 11 for the medical device and pharmaceutical industries, document management ensures secure data handling, helps manage the life cycle of electronic records and gives you rapid, reliable access to electronic documents in the event of an audit.

M-Files satisfies the scanning and document management requirements of businesses of all sizes by delivering an easy-to-use solution that's robust and flexible, and that works with today's most popular applications and file formats. Best of all, it uses the standard Windows Explorer interface supporting simple and widely known features such as drag-and-drop and right-click menus that are instantly intuitive, so you don't need a dedicated IT staff to set it up or use it.

• For document scanning, M-Files OCR or a third-party document scanning solution leverages optical character recognition to transform your paper-based documents into fully searchable PDF files. M-Files OCR is an add-on that works seamlessly with any of the M-Files document management solutions.


• For document management, M-Files gives you powerful functionality in an easy-to-use solution that works like Windows and gives you complete document security and control. And it comes in two different versions: M-Files Professional and M-Files Express. Both let you store and share documents and data. Both let you save your files and documents to a secure, centralizeddata repository. And both help you manage changes and relationships between documents.

Not sure which M-Files scanning and document management solution is right for your business? Explore the features comparison chart to find out.