DM

Build a Centralized Document Repository the Easy Way - with M-Files

Storing your business assets in a centralized document repository is a smart idea that protects the corporate assets that support your business. M-Files makes it easy, by providing a secure, reliable document repository as a core component of our document management software. Best of all, getting your files into the M-Files is as simple as saving them to a disk drive. That's because our document repository functions like a virtual disk drive. Simply drag and drop files to the M-Files drive or use the Save and Open commands from any Windows application...it's just that easy.

What can centralized document storage do for your business?

• Reduce disk and file space needed for document storage
• Maximize the value of your documents across departments
• Simplify data backup and recovery
• Prevent data loss from human error
• Secure sensitive corporate information
• Maintain centralized access to all your business documents

Storing files on desktops and on local drives can result in data redundancy and electronic filing chaos. M-Files gives you the advantage of a single virtual document repository that is shared between all your resources, so documents aren't duplicated across departments and you need less space to store it. All electronic documents in the vault are tagged and fully searchable, so document retrieval is fast and reliable.

Because the M-Files document repository puts all your corporate assets in one location, it's easy to collaborate with internal and external resources. Authorized users simply search and retrieve documents based on content. There's no need to email important documents back and forth, and there's no chance you'll miss information critical to the task at hand.

Storing your digital documents in a centralized document repository makes it easy to perform daily backups ensuring you'll always have your business-critical information duplicated in the event of downtime or disaster. M-Files simplifies the backup process by including automatic backups of the vault. Just schedule a time when you want the backup to occur. Everything within the document repository is securely saved to the assigned storage device, satisfying due diligence and compliance requirements.

Accidental deletion of data and files is all too common, but it's completely preventable when your data is centralized and secured. The M-Files document repository includes check-in and check-out procedures that prevent multiple users from editing the same document concurrently. And all past revisions of business documents are saved so you can quickly access old versions or recover files in the event of an accidental deletion.

Don't risk sharing your intellectual property through email or allowing employees to access it without proper control. Take control of your sensitive corporate information by storing it in the M-Files document repository, where you can customize and control who can access, view and edit it. Much safer than local drives or thumb drives, the M-Files document management system features authentication and password protection to ensure that documents are accessed only by authorized users.

Compliance regulations require that emails and attachments be backed up and retrievable in the event of an audit. M-Files can be configured to automatically save incoming and outgoing correspondence in the document repository. Once saved in the vault, emails and attachments can be classified with appropriate tags, key terms and metadata, just like any other document or object type.

• Microsoft Office Documents
• Email and Attachments
• Scanned Documents
• PDF files from any application
• Data from External Databases
• CAD files
• Pictures and Graphics

• Law and Accounting Firms
• Medical Practices and Healthcare Organizations (HIPAA)
• Architecture, Engineering, Construction and Manufacturing Firms
• Any Business that has EDMS and Records Retention and Audit Requirements