Life Sciences

From pharmaceutical companies to biotechnology firms to medical device manufacturers, maintaining regulatory compliance and ensuring consistent product quality are your top priorities. Tracking quality processes and verifying completion can be extremely time consuming. M-Files automates workflows while allowing the right people to access the right information instantly.

Benefits

Disseminate up-to-date policies and procedures

What if everyone in your organization could find the right information quickly? In M-Files, there’s only one version of every document. No matter what type of quality document is needed, it’s always current.

Secure content while making it accessible

It's important to keep your content safe while making sure everyone in your company has access to the files and information they need. Permissions are set automatically and dynamically in M-Files. Automate data security and accessibility for everyone.

Automate quality processes

Your company depends on you to keep things under control. You need to ensure specific procedures are followed, but you shouldn’t have to manually manage day-to-day processes. M-Files automates quality workflows like change control, CAPAs and training. That means you can ensure consistency while M-Files verifies that everyone is following procedures.

Reduce regulatory risk

Failure to comply with regulations is expensive and risky. From ISO 9001 to FDA 21 CFR Part 11, our job is to help you stay compliant. M-Files helps reduce the risk of unsatisfactory audits and regulatory non-conformance by organizing, recording and automating everything in your business.

Microbiologics and M-Files

Microbiologics, a provider of live microorganisms for testing laboratories and quality control facilities, leverages M-Files to improve customer service and compliance processes. 

Blaine Ah Yuk-Winters, Project Manager - Lypanosys

Blaine Ah Yuk-Winters

Project Manager | Lypanosys

"When we had to submit a filing to the FDA, it was difficult finding the relevant documentation we needed. M-Files saved us a lot of time compared to the folder structure we had used."

Healthcare

Healthcare is one of the world's largest and fastest-growing industries. From electronic medical records to hospital and practice administration, ensuring quick access to the information you need is important. M-Files provides organizations with fast and secure access to important documents and information.

Benefits

Health information management

Electronic health/medical records are replacing paper medical records, transforming healthcare by promising instant access to current, accurate patient information. M-Files makes managing health information and electronic health/medical records a breeze because there’s only one, always up-to-date copy of every file.

Protect confidential patient information

With M-Files, protecting confidential patient information while making it accessible to specific people in the organization is easy. M-Files manages permissions automatically and dynamically, ensuring data security and confidentiality while maintaining accessibility for everyone.

Reduce regulatory risk

Failure to comply with regulations is expensive and risky. Our job is to help you stay compliant with the strict mandates imposed by HIPAA. M-Files reduces the risk of unauthorized access to confidential patient information by securing, organizing, recording and automating the information you need to run your business and serve your patients.

Access everything from any device

View records and manage tasks on the go with the M-Files mobile app for iPhone, iPad, Android and Windows Phone. Access patient records, charts and other critical information no matter your location or mobile device.

Stephen Smith, Environmental Medicine Practitioner - Northwest Healthcare & Wellness Center

Stephen Smith

Environmental Medicine Practitioner | Northwest Healthcare & Wellness Center

"M-Files makes my office so much more efficient. I have all my records and handouts at my fingertips, which I can print off while the patient is sitting there."

Financial Services

From banking to accounting to insurance, your industry faces challenges that range from regulatory compliance to data security and availability. M-Files helps organizations comply with financial regulations while providing instant access to important documents and information.

Benefits

Find what you need instantly

Sometimes finding the right document when you need it seems impossible. Where was that file saved? Who edited it last?
What if it didn't matter? M-Files eliminates the chaos of traditional folders by organizing content based on what it is, so you never have to remember where it’s saved or which version is the right one.

Review and approve financial agreements faster

Managing and tracking contract workflows requires a lot of time. M-Files frees up more hours in the day by automating processes like contract lifecycle management (CLM). Because M-Files knows who is responsible for every task along the way, notifications are sent automatically.

Make your business audit-proof

Failing an audit is extremely costly and risky. Keeping records of everything and maintaining updated financial documentation is critical. M-Files keeps track of every version of everything for you. See the entire history of all of the content in your organization at any time.

M-Files plays well with others

Communication is the key to any relationship and your business software is no exception. M-Files talks to your other systems so you can find what you need from wherever you are. We integrate tightly with existing CRM, ERP and other business systems so that every bit of information you need is in one place.

Þórunn Bergsdóttir, Quality Manager - MP Bank

Þórunn Bergsdóttir

Quality Manager | MP Bank

"M-Files has done everything we have asked them to do. It is affordable, easy to implement, straight forward to use, and scalable. It was integrated well with the bank's CRM system and was easy to install."

Automate business processes and boost productivity

Use M-Files Automated Workflows to streamline common business processes (like contract approvals, controlled content, invoicing, etc.), stay productive, and ensure compliance. Watch this video and discover how M-Files automatically monitors each step of the workflow process and sends a notification when there's something that needs to be handled. It's simple, quick, and built in to M-Files.

Mark C. Meyer, Attorney at Law

Mark Meyer

Attorney | Mark Meyer, Attorney

"Since the court systems are moving towards electronic case filing, M-Files works great. You can track your materials digitally and electronically submit the final version."

Manufacturing

You turn ideas into tangible products. From industrial machinery to chemicals and metals, ensuring consistent quality and maintaining quick access to important information is crucial. M-Files makes managing processes, SOPs and CAPAs simple and efficient while allowing the right people to access the right information instantly.

Benefits

Reduce regulatory risk

Failure to comply with regulations is expensive and risky. From ISO 9001 to FDA 21 CFR Part 11, our job is to help you stay compliant. M-Files helps reduce the risk of unsatisfactory audits and regulatory non-conformance by organizing, recording and automating everything in your business.

Project management

Staying on top of everything during the entire life cycle of a project is difficult. Whether you're managing warehousing, transportation or distribution projects, M-Files gives you quick access to the information you need to manage your team.

Automate workflows

Manually managing day-to-day processes isn't a good use of your time. M-Files automates operational workflows like change orders and purchase order approvals. That means you can ensure consistency while M-Files verifies that every step in your business process is followed.

Supplier management

Managing relationships with your suppliers requires strategic planning and the ability to monitor and track all interactions with the companies that supply goods and services to your organization. M-Files helps create closer, more collaborative relationships with key suppliers by managing all of your information and providing quick access to it from anywhere, even right from your ERP or CRM.

Annotations & Redlining Demonstration

Watch and discover how annotations and redlining in M-Files allows any M-Files user to add comments to a document without modifying the original file. See all annotations and comments at once, or view each bit of feedback individually. Use annotations and redlining in M-Files on PDF files, Word documents, Excel spreadsheets, PowerPoint presentations and Visio drawings.

Howard Loewen, President - MicroPilot

Howard Loewen

President | MicroPilot

“If you do ISO 9001 manually, the additional paperwork is a pain. But with M-Files, it’s trivial.”

Energy

Your industry is in charge of producing the world's power.  From oil refining to coal mining to solar power production, ensuring quality standards and immediate access to important documents is critical. M-Files helps organizations comply with energy regulations while providing instant access to important documents and information.

Benefits

Find what you need instantly

Sometimes finding the right document when you need it seems impossible. Where was that file saved? Who edited it last?
What if it didn't matter? M-Files eliminates the chaos of traditional folders by organizing content based on what it is, so you never have to remember where it’s saved or which version is the right one.

Project management

Staying on top of everything during the entire life cycle of a project is difficult. Whether you're managing engineering, distribution or environmental impact projects, M-Files gives you quick access to the information you need to manage your team.

Reduce regulatory risk

Failure to comply with regulations is expensive and risky. M-Files helps ensure compliance and reduce the risk of unsatisfactory audits and regulatory non-conformance by organizing, recording and automating everything in your business.

M-Files plays well with others

Communication is the key to any relationship and your business software is no exception. M-Files talks to your other systems so you can find what you need from wherever you are. We integrate tightly with existing CRM, ERP and other business systems so that every bit of information you need is in one place.

M-Files Partner, The Strickland Group, debuts WellMetrics

A solution that provides exploration and production firms with a unified system for harnessing well information across all core databases and applications

Paul Glenn

VP, Human Resources | Third Coast Terminals

“With M-Files, we now have an efficient and streamlined accounts receivable process that eliminates paper and provides easily accessible documents when needed. Different departments can now access the same files through a view that is meaningful to them, which has improved employee output and billing efficiency. Since M-Files is directly INTEGRATED WITH OUR ERP system, our staff has the confidence that the documents they access from our ERP system are the correct and current versions and we no longer have to worry about duplicate files or version creep.”

Architecture, Engineering and Construction

Conceptualizing, designing and building things requires a lot of plans and documentation. M-Files stores one, always up-to-date version of every document in your organization. Finding and accessing AutoCAD drawings, building plans, proposals, bids and more, is fast and painless.

Benefits

Automate processes

Manually managing day-to-day processes isn't a good use of your time. M-Files automates AEC-related workflows like plan, specification, proposal and engineering drawing approvals. That means you can ensure consistency while M-Files verifies that every step in your business process is followed.

Find what you need instantly

Sometimes finding the right document when you need it seems impossible. Where was that file saved? Who edited it last?
What if it didn't matter? M-Files eliminates the chaos of traditional folders by organizing content based on what it is, so you never have to remember where it’s saved or which version is the right one.

Access anything from any device

View documents and manage processes on the go with the M-Files mobile app for iPhone, iPad, Android and Windows Phone. Review and approve proposals, view drawings and capture project-related documents on your mobile device while onsite or anywhere else.

Sharing and collaboration

Sharing documents in M-Files is as easy as a right click. Whether you need to send someone a document or collaborate with colleagues, M-Files keeps everything streamlined and organized.

Rick Rambo, Computer Operations Manager - Booth & Associates

Rick Rambo

Computer Operations Manager | Booth & Associates

"Our engineers like the fact that now there is an ownership for the files, so when someone makes changes that version of the file would be tagged with their information. If something goes wrong, there is a paper trail. That accountability -- along with version history – the ability to recover previous versions – is comforting to a lot of people."

Education

The education industry is responsible for developing the world's intellectual capital. It's difficult to devote enough attention to educating students when so much time is spent dealing with paperwork and processes. M-Files automates admissions, financial aid and registration processes so you can spend more time with your students and faculty.

Benefits

Learning and development

It's important that everyone in your organization is up to speed with regard to curriculum standards and education policies. M-Files allows training assignments to be created, completed and tracked seamlessly. From orientation to new skill development, ensuring employees are trained and prepared is vital for success.

Everything in one place

Sometimes finding the right document when you need it seems impossible. Where was that file saved? Who edited it last?
What if it didn't matter? M-Files eliminates the chaos of traditional folders by organizing content based on what it is, so you never have to remember where it’s saved or which version is the right one.

Sharing and collaboration

Sharing documents in M-Files is as easy as a right click. Whether you need to send someone a document or collaborate with colleagues, M-Files keeps everything streamlined and organized.

Access anything from any device

View records and manage tasks on the go with the M-Files mobile app for iPhone, iPad, Android and Windows Phone. Review policies, view lesson plans and scan documents no matter your location or mobile device.

Real Estate

You know better than anyone how quickly the real estate market moves. Whether you're an agent, broker or lender, you're at a huge disadvantage if you have to spend too much time worrying about approvals and processes. With M-Files, you can quickly find current versions of sales reports, surveys and appraisals -- as well as automate the review and approval of sales contracts and lease agreements.

Benefits

Everything in one place

Sometimes finding the right document when you need it seems impossible. Where was that contract saved? Who edited it last?
What if it didn't matter? M-Files eliminates the chaos of traditional folders by organizing content based on what it is, so you never have to remember where it’s saved or which version is the right one.

Review and approve contracts faster

As a Realtor a lot of your time is spent managing contracts. M-Files frees up more hours in the day by automating processes like contract management. Because M-Files knows who is responsible for every task along the way, notifications are sent automatically.

Access anything from any device

View documents and manage listings on the go with the M-Files mobile app for iPhone, iPad, Android and Windows Phone. Review and approve contracts, view listing information and scan documents no matter your location or mobile device.

Share and collaborate

Sharing documents in M-Files is as easy as a right click. Whether you need to send someone a document or collaborate with a client or another broker or agent, M-Files keeps everything streamlined and organized.

Boxer Property and M-Files

    

Food and Beverage

Your industry has to ensure safe production and distribution of the world's food supply. FDA, HACCP and ISO 22000 regulations require detailed plans and procedures. M-Files automates processes like SOPs, audits, Certificates of Analysis (COA) and purchase orders and keeps everything in one place.

Benefits

Find what you need instantly

Sometimes finding the right information when you need it seems impossible. Where was that file saved? Who edited it last?
What if it didn't matter? M-Files eliminates the chaos of traditional folders by organizing content based on what it is, so you never have to remember where it’s saved or which version is the right one.

Protect sensitive data

With M-Files, protecting sensitive information while making it accessible to specific people in the organization is easy. M-Files manages permissions automatically and dynamically, ensuring data security and maintaining accessibility for everyone.

Automate processes

You have to constantly adapt to new standards and regulations related to the Food and Beverage industry. Ensure specific procedures are followed without having to manually manage day-to-day processes. M-Files automates recall prevention, inspection, safety and SOP management. That means you can ensure consistency and while M-Files verifies that everyone is following procedures.

Reduce regulatory risk

Failure to comply with regulations is expensive and risky. Our job is to help you stay compliant. M-Files helps reduce the risk of unsatisfactory audits and regulatory non-conformance by organizing, recording and automating everything in your business.

Inna Neujahr

Controller | Nutiva

"When I'm out of the office, I can easily find out if invoices have been paid, and even approve invoices from my smart phone. The mobile document retrieval and workflow capabilities of M-Files enable us to eliminate workflow bottlenecks, which improves our business process efficiency."

Logistics

Getting products from Point A to Point B requires a lot of planning and documentation. M-Files automates invoice processing and other important processes related to shipping & receiving, contract approval and more, while giving you access to all of the information and documentation necessary to run your business smoothly.

Benefits

Automate processes

Manually managing day-to-day processes isn't a good use of your time. M-Files automates logistical workflows related to production planning, order processing and supplier management. That means you can ensure consistency while M-Files verifies that every step in your business process is followed.

Find what you need instantly

Sometimes finding the right document when you need it seems impossible. Where was that file saved? Who edited it last?
What if it didn't matter? M-Files eliminates the chaos of traditional folders by organizing content based on what it is, so you never have to remember where it’s saved or which version is the right one.

M-Files plays well with others

Communication is the key to any relationship and your business software is no exception. M-Files talks to your other systems so you can find what you need from wherever you are. We integrate tightly with existing CRM, ERP and other business systems so that every bit of information you need is in one place.

Access anything from any device

View records and manage tasks on the go with the M-Files mobile app for iPhone, iPad, Android and Windows Phone. Review and approve inspection certificates, labeling and bills of lading, view invoices and scan receipts no matter your location or mobile device.

Government

From tax assessments to education to public transit, government services, whether state and local or federal, are required to manage a massive amount of documents and information. M-Files helps public organizations comply with regulations while providing secure, instant access to important documents and information.

Benefits

Find what you need instantly

Sometimes finding the right document when you need it seems impossible. Where was that file saved? Who edited it last?
What if it didn't matter? M-Files eliminates the chaos of traditional folders by organizing content based on what it is, so you never have to remember where it’s saved or which version is the right one.

Secure information while making it accessible

It's important to keep your content safe while making sure everyone in your company has access to the files and information they need. Permissions are set automatically and dynamically in M-Files. Automate data security and accessibility for everyone.

Guarantee high user adoption

The biggest challenge of deploying a new system is getting everyone to use it. With M-Files, user adoption is never a problem because it conforms to how you work. Manage documents, information and processes without having to consult a user manual. It's intuitive, accessible from all of the programs you use and it just works.

Review and approve contracts faster

Managing projects in cooperation with the private sector requires a lot of time. M-Files frees up more hours in the day by automating processes like contract lifecycle management (CLM). Because M-Files knows who is responsible for every task along the way, notifications are sent automatically.

Osmany Pereira Gonzalez, United Nations Environmental Programme (UNEP)

Osmany Pereira Gonzalez

Office Manager | United Nations Environmental Programme (UNEP)

"M‐Files has resulted in a huge increase in productivity and accuracy in the performance of our agency."

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